Information Systems
Art Robison, Director Department Summary
Mission Statement
The mission of the Department of Information Systems is to support the delivery of high quality
public services by providing flexible information, communications, and mapping technologies.
Department Description and Key Issues
The Department of Information Systems is organized into four divisions:
Information Systems/Communications – This Division provides support for digital network
infrastructure, cybersecurity, email, unified communicatons, cellular and landline telephony,
database services, server virtualization, web services, and business software applications.
This Division also supports 911 Coordinator activities which serve all of the Public Safety
Answering Points within the Butte Operational Area. These activities include the national Next
Generation 911 (NG911) initiative.
Radio – The Radio Division maintains radio infrastructure used by the Sheriff’s Office, Fire
Department, Department of Public Works, Department of Public Health, Probation Department,
District Attorney’s Office, and County Administration (Office of Emergency Management). The
infrastructure includes numerous fixed radio sites, mobile equipment installed in vehicles, and
portable equipment carried by individuals. The Butte Regional Interoperable Communications
System (BRICS), a 700 MHz Motorola radio system, began beneficial use operations in fiscal
year 2019-20. The division will continue to lead this project to full implementation in fiscal year
2020-21.
Geographic Information Systems (GIS) – The GIS Division creates, manages, and analyzes
digital geographic mapping products for the Assessor’s Office, , Department of Information
Systems, County Administration (Office of Emergency Management), Department of Public
Health, Department of Public Works, Sheriff’s Office, and Department of Water and Resource
Conservation. GIS collaborates and shares data with regional agencies such as the Butte
County Association of Governments, Butte Local Agency Formation Commission, CAL FIRE,
incorporated municipalities within Butte County, and similar agencies in adjacent counties.
The GIS Division also provides data integral to County business processes and to the public.
Primary users are the Department of Development Services, Department of Public Health,
County Administration (Office of Emergency Management), Department of Water and Resource
Conservation, Communications, and Department of Public Works. GIS also provides support to
public safety and fire functions.
Administration – The Administration Division provides support, leadership, and management
of all department activities.
The focus of Information Systems in fiscal year 2020-21 includes:
x Modernization of critical business systems and information technology infrastructure;
x Implementation of unified communications;
x Implementation of GIS Parcel Fabric and enhanced online GIS services;
x Increasing resiliency of service delivery; and
x Improving Countywide security against emerging digital threats.
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Information Systems
Art Robison, Director Department Summary
Source of Funds (Revenues)
x Charges for services are revenues from non-
General Fund departments and outside
agencies for technical services provided by the
department.
x General purpose revenue (GPR) is the
General Fund contribution to operate the
department.
x Intergovernmental revenue includes State funding for coordination of the 911 system
and revenues from enterprise funds for technical services provided by the department.
x Other financing sources includes transfers from the IS-Equipment Replacement Fund for
radio system maintenance and non-capital replacement equipment.
x Use of money and property includes the rent and leases by other other agencies such as
CHP and CAL FIRE for use of the County’s communication towers.
THIS SPACE INTENTIONALLY LEFT BLANK
Full Time Equivalent
Position Allocations Total
2016-17 Adopted Positions
27.00
2017-18 Adopted Positions
25.00
2018-19 Adopted Positions
25.00
2019-20 Adopted Positions
25.00
2019-20 Current Positions *
25.00
2020-21 Recommended Positions
25.00
*Asof4/14/2020
2018-19 2019-20 2020-21 2020-21
Actuals Adopted Requested Recommended
Use of Money and Property 26,806 27,000 27,000 27,000
Charges For Services 3,047,640 3,242,997 2,895,053 2,895,053
Intergovernmental Revenues 87,618 115,657 114,661 114,661
Other Financing Sources - 50,000 - 135,000
Total Revenues 3,162,065$ 3,435,654$ 3,036,714$ 3,171,714$
Salaries and Employee Benefits 2,815,434 2,994,814 3,180,825 3,099,201
Services and Supplies 1,722,766 2,077,143 2,285,650 2,225,850
Other Charges 25,796 21,529 15,396 15,396
Other Financing Uses 1,245,423 1,602,815 1,397,905 1,322,905
Special Items (2,287,936) (2,743,603) (2,547,837) (2,518,037)
Total Expenditures 3,521,483$ 3,952,698$ 4,331,939$ 4,145,315$
Net Costs/Use of Fund Balance 359,418$ 517,044$ 1,295,225$ 973,601$
INFORMATION SYSTEMS BUDGET
177
Information Systems
Art Robison, Director Department Summary
Use of Funds (Expenditures)
x Salaries and employee benefits is the largest expenditure category for the department.
x Services and supplies include support services for existing data, voice, and radio
systems. These also include office supplies, training, communications charges,
equipment/facility/land leases, and maintenance of equipment and operating systems.
x Other financing uses include the department’s payment of depreciation to the
Information Systems Equipment Replacement Fund.
x Other charges include interfund transfers for vehicle maintenance and the department’s
share of depreciation on facilities.
x Special items include both positive expenditures (transfers) and negative expenditures
(reimbursements), which when combined result in an overall negative expenditure for
the category. The components of this category include:
x Transfers for the department’s share of costs for support services provided by
County Administration, Auditor-Controller’s Office, County Counsel, Department of
General Services, Department of Human Resources, and Treasurer-Tax Collector’s
Office.
x Reimbursements to Information Systems from General Fund departments for support
services provided, which are reflected as negative expenditures.
1%
3%
70%
3%
23%
0%
20%
40%
60%
80%
100%
Use of Money and
Property
Intergovernmental
Revenues
Charges For
Services
Other Financing
Sources
GPR
Recommended Source of Funds (Revenues $4,145,315)
178
Information Systems
Art Robison, Director Department Summary
Summary of Budget Request and Recommendation
Salaries & Employee Benefits
Requested
x The department budget request includes funding to maintain current staffing levels.
x The department request includes one additional extra help position to assist in day-to-
day duties while key staff work toward implementing a new enterprise resource planning
(ERP) system
Recommended
x The recommendation includes funding to maintain current staffing levels.
Services & Supplies
Requested
x The department budget request includes funding to maintain current service levels.
x The department budget request also includes funding for:
x Maintenance of the Microsoft Enterprise Licensing Agreement
x Maintenance of the Comcast Fiber Contract
x Additional hardware and software to support the Butte Regional Interoperable
Communication System (BRICS)
x Ongoing upgrades to technology infrastructure
x Training for system administration of the new ERP
75%
54%
0%
32%
-60%
-60%
-40%
-20%
0%
20%
40%
60%
80%
100%
Salaries and
Employee Benefits
Services and
Supplies
Other Charges Other Financing
Uses
Special Items
Recommended Use of Funds (Expenditures $4,145,315)
179
Information Systems
Art Robison, Director Department Summary
Recommended
x The recommendation includes funding to maintain current service levels and for the
Microsoft Enterprise Licensing Agreement, Comcast Fiber Contract, and additional
BRICS hardware and software.
Capital Assets
Requested
x The department budget request includes funding for:
x Replacement of virtual host servers
x Replacement of VoIP hardware
Recommended
x The recommendation includes funding for two replacement host servers.
180
STATE CONTROLLER SCHEDULES BUTTE COUNTY
SCHEDULE 9
COUNTY BUDGET ACT FINANCING SOURCES AND USES BY BUDGET UNIT BY OBJECT
January 2010, revision #1 GOVERNMENTAL FUNDS
FISCAL YEAR 2020-21
BUDGET UNIT: 704 - INFO SYSTEMS
FUNCTION: GENERAL GOVERNMENT
ACTIVITY: COMMUNICATION
FUND: 0010 - GENERAL FUND
Detail by
Revenue Category and Expenditure Object
1
2018-19
Actual
2
2019-20
Estimated
3
2020-21
Requested
4
2020-21
Recommended
5
2020-21
Adopted by
Board of
Supervisors
6
REVENUES
440 USE OF MONEY & PROPERTY 26,806 27,000 27,000 27,000 -
450 INTERGOVERNMNTL REVENUES 87,618 115,657 114,661 114,661 -
460 CHARGES FOR SERVICES 3,047,640 3,242,997 2,895,053 2,895,053 -
480 OTHER FINANCING SOURCES - 50,000 - 135,000 -
TOTAL REVENUES $3,162,065 $3,435,654 $3,036,714 $3,171,714 -
EXPENDITURES/APPROP.
510 SALARIES & EMPLOYEE BENE 2,815,434 2,994,814 3,180,825 3,099,201 -
520 SERVICES & SUPPLIES 1,722,766 2,077,143 2,285,650 2,225,850 -
550 OTHER CHARGES 25,796 21,529 15,396 15,396 -
560 CAPITAL ASSETS
560 EQUIPMENT 130 - - - -
TOTAL CAPITAL ASSETS
130 - - - -
570 OTHER FINANCING USES
1,245,423 1,602,815 1,397,905 1,322,905 -
590 SPECIAL ITEMS (2,287,936) (2,743,603) (2,547,837) (2,518,037) -
TOTAL EXPENDITURES/APPROP. $3,521,613 $3,952,698 $4,331,939 $4,145,315 -
NET COSTS/USE OF FUND BALANCE $359,548 $517,044 $1,295,225 $973,601 -
181
