UNIVERSITY OF WEST GEORGIA

HOUSING AND RESIDENCE LIFE CONTRACT 2023-2024

This is a legally-binding contract between the University of West Georgia (UWG) and the individual

Resident. The Resident has read and understands the terms and conditions of this contract. This

agreement obligates the Student to reside in the residence halls, apartments, or The Village for the entire

academic year as defined below or remainder thereof, as applicable. The University of West Georgia will

not recognize any alterations or additions to this contract.

The Resident's UWG email address is the University's official form of communication with the Resident

and where official notices related to this Contract will be sent. Students are required to check their UWG

Contract Period: This Contract is binding for the duration indicated in the below table based on the

will be considered extensions of this agreement. Summer housing requires a separate application.

Application Fees and Room Rates: The Resident agrees to pay a non-refundable Application fee and

all applicable Housing Rates associated with this contract in accordance with UWG fee payment

deadlines. The first-time application fee is $150.00 and the returning application fee is $50.00. Housing

rates are updated and published annually online. Housing rates are based on the specific residence hall

See First Time UWG Policy and Policy Waiver

The resident must maintain active enrollment for each term that they are housed. The Resident is

responsible for notifying UWG if their enrollment drops to zero credit hours. A change in eligibility status

may cause UWG to terminate this Contract.

Any Organization member living in the Organization's House in The Village must meet UWG eligibility

requirements and be approved by the Organization's President. Approval by the Organization President

must be submitted to UWG.

Room Assignments and Consolidation: - A room assignment chosen by the applicant during the

application process shall be considered tentative. Final room assignments are made by UWG. UWG

accommodates assignment preferences when possible. Inability to meet a preference request does not

closing dates. Typically, residence halls open on the Saturday prior to the start of classes. As a practice,

UWG Residence Halls remain open during University break periods listed below. More details regarding

opening and closing will be sent to the Resident’s UWG e-mail prior to the relevant opening and closing

date.

The University may offer reduced services during official breaks:

must be obtained in writing from UWG.

Early Arrival and Late Stay requests may be available before and after term start and end dates.

Specific information about early arrival and late stays will be communicated to the applicant’s UWG email

address in advance of the relevant time period.

Check In and Check Out: Residents are responsible for following check-in and check-out procedures

at the start and end of their stay on campus and in the course of an approved room change by meeting

with residence hall staff and presenting their Wolf Card. At check-in, residents will receive a physical

room key or a PIN—used in conjunction with their Wolf Card—to access their assigned room.

Residents are responsible for maintaining and securing keys, PINs and Wolf Cards through the time of

check-out; when physical room keys must be returned to residence hall staff and PINs will be

Damages and Damage Billing: The Resident is responsible for the condition of the Resident's

individually assigned room, its furnishings and other items of property. The Resident will be billed for

individual room damage or vandalism. Common area damage billing will be assigned to Residents on a

pro-rated basis unless UWG is able to identify the individual(s) responsible for the damage. The Resident

is responsible for reporting damages to UWG through the HRL Support Request form.

Insurance: Residents are encouraged to work with their (or their parent's/guardian's) insurance

company for homeowner's or renter’s insurance that may cover property brought to campus by

Residents. UWG will not be held liable for loss or damage to personal property resulting from issues

including but not limited to water, fire, windstorm, electrical storm, snow/ice storm, interruption of utilities,

or vandalism.

cancellation charges.

You can save a copy of this legally binding contract by clicking the save icon in the viewer.

To agree to the terms of this contract, enter your student ID number that begins with “917” below.