Microsoft Word - AP_2410_Board_Policies_and_Administrative

Coast Community College District

ADMINISTRATIVE PROCEDURE

Chapter 2

Board of Trustees

AP 2410 Board Policies and Administrative Procedures

References:

BP 2410 Board Policies and Administrative Procedures

Format and standards

The District maintains membership in the Community College League of California

(CCLC) policy and procedure services. Board Policies and Administrative Procedures

are to be written following the format and numbering system developed by the CCLC

policy and procedure services to ensure consistency and facilitate regular revisions and

updates. Board Policies and Administrative Procedures that are in addition to those

recommended by CCLC will be numbered such that conflict is avoided with the numbers

assigned by the CCLC service.

Responsibility and process for the initiation of new Board Policies and

Administrative Procedures or revisions of existing ones

New Board Policies and associated Administrative Procedures or revisions of existing

ones can be suggested by any employee in the District. Individual employees may bring

forth such suggestions to their supervisor, their Academic Senate representative, the

representative(s) of the appropriate bargaining units, or the participatory governance

constituent group. Supervisors or participatory governance representatives will forward

the suggestion to the respective Vice President or Vice Chancellor. The Vice President

will forward the suggestion to the respective Vice Chancellor. If the suggestion is

received by an Academic Senate member, the member will forward the suggestion to

the Academic Senate President, who may choose to place the suggestion for discussion

on an Academic Senate agenda or to direct it to the Chancellor or the respective Vice

Chancellor (see below). If the suggestion is received by a representative of a bargaining

unit, the representative will discuss with the Vice Chancellor of Human Resources and

agree on the appropriate recommended course of action.

The Board of Trustees has overall responsibility for development or revisions of Board

Policies and Administrative Procedures related to the Board of Trustees (Chapter 2).

The Chancellor has overall responsibility for development or revisions of Board Policies

and Administrative Procedures related to the District (Chapter 1) and General Institution

(Chapter 3). The Chancellor may delegate this responsibility to a Vice Chancellor

depending on the subject of the Board Policy/Administrative Procedure.

The Chancellor delegates to the Vice Chancellors the overall responsibility for

development or revisions of Board Policies and Administrative Procedures that do not

relate to the operations of the Board of Trustees as follows:

- Vice Chancellor of Educational Services and Technology – Academic Affairs

(Chapter 4) and Student Services (Chapter 5).

- Vice Chancellor of Human Resources – Human Resources (Chapter 7)

- Vice Chancellor of Finance and Administrative Services – Business and Fiscal

Affairs (Chapter 6)

Certain Board Policies and Administrative Procedures may require negotiation with the

applicable collective bargaining units.

The Chancellor and the Vice Chancellors will develop and maintain a schedule to ensure

the review and update of all existing Board Policies and Administrative Procedures on a

five-year cycle. The review of Board Policies includes review by the full Board, even if no

changes are recommended by staff, to ensure that the Board is appraised and has an

opportunity to review on a regular basis all of its Policies.

The Chancellor and the Vice Chancellors are responsible for monitoring changes in

laws, regulations, accreditation standards, accreditation policies, and other relevant

items that may affect existing Board Policies and Administrative Procedures, or require

the creation of new ones. Part of monitoring such changes will be following the CCLC

updates provided twice a year (March/April and August/September).

The Board Secretary is responsible for maintaining an up-to-date inventory of all Board

Policies and Administrative Procedures, and ensuring that the most recent versions are

posted on a timely manner on the District website and available to the public.

Each Vice Chancellor will consult with the College Vice Presidents for their respective

areas in making revisions to existing Board Policies and Administrative Procedures or

creating new ones for the respective areas noted above. The Chancellor will consult with

the College Presidents and the Vice Chancellors in making revisions to existing Board

Policies and Administrative Procedures or creating new ones. All such proposed

revisions or new Board Policies/Administrative Procedures will be then discussed at the

District Consultation Council Board Policy and Administrative Procedure Subcommittee.

The District Consultation Council will serve as the main participatory governance district-

wide committee for consultation on Board Policies and Administrative Procedures. The

District Consultation Council delegates to the District Consultation Council Board Policy

and Administrative Procedure Subcommittee the responsibility for review and revision of

existing Board Policies and Administrative Procedures or creation of new ones, as

needed, for chapters other than Chapter 2.

Members of the District Consultation Council Board Policy and Administrative Procedure

Subcommittee are responsible for taking to the college or district constituencies they

represent the proposed revisions or new policies/procedures and bringing back the input

to the District Consultation Council Board Policy and Administrative Procedure

Subcommittee.

The Board Clerk is responsible for revising existing Board Policies and Administrative

Procedures related to the Board of Trustees (Chapter 2) or creating new ones as

needed and for bringing them forward for discussion and review by the full Board. Board

Policies and Administrative Procedures related to the operation or the role of the Board

are not all required to undergo review and discussion in the District Consultation Council

Board Policy and Administrative Procedure Subcommittee. However, all such revisions

or new policies/procedures will come to the District Consultation Council Board Policy

and Administrative Procedure Subcommittee as information. Those Board Policies and

Administrative Procedures that relate to or have a direct impact on College or District

constituencies other than the Board will require review and discussion at the District

Consultation Council Board Policy and Administrative Procedure Subcommittee.

Each revision of an existing Board Policy and associated Administrative Procedure(s), if

any, or new Board Policy and associated Administrative Procedure(s), if applicable, will

be placed for First Reading on one Board agenda and for approval or ratification,

respectively, at a subsequent Board meeting.

Ratified March 21, 2012

Ratified April 2, 2014

Ratified May 17, 2017

Ratified April 3, 2019