Urban Library Journal Urban Library Journal
Volume 26 Issue 1 Article 3
7-15-2020
An Examination of Seed Libraries across two Academic An Examination of Seed Libraries across two Academic
Institutions Institutions
Holly M. Dean
University of Tennessee Knoxville
Jennifer Mezick
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Dean, H. M., & Mezick, J. (2020). An Examination of Seed Libraries across two Academic Institutions.
Urban Library Journal, 26
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An Examination of Seed Libraries across Two Academic
Institutions
By Holly M. Dean and Jennifer A. Mezick
Abstract
Seed libraries provide new and engaging outreach possibilities while facilitating
healthy sustainable communities. Regardless of the type of institution or
organization, seed libraries can facilitate food access and social and environmental
sustainability, foster community, and open doors for new partnerships. This article
examines development of seed libraries in higher education at two institutions. In
their early stages, these libraries have proven successful in meeting their missions.
The initial seed library was developed at a community college; it inspired and
influenced the establishment of an experiential learning initiative at a Tier 1
university. Together these two programs are collaborating across departments to
support the greater missions of their institutions, and have worked together to meet
an overall community-minded mission. This paper provides a case study to
illustrate how other higher education institutions can establish seed libraries to
support food access and sustainable communities, and enhance student learning.
Keywords
Seed libraries, seed sharing, community engagement, case study, program analysis
Author Biographies
Holly M. Dean is an assistant professor and Student Success Librarian for
Experiential Learning at the University of Tennessee, Knoxville. She holds a
Master of Science in Library Science from Clarion University of Pennsylvania.
Jennifer A. Mezick is an assistant professor and Collection Strategist at the
University of Tennessee, Knoxville. She holds a Master of Science in Information
Sciences from the University of Tennessee and a Master of Arts in Photographic
Preservation and Collections Management from Ryerson University.
Introduction
Seed libraries provide free access to open-pollinated seedsusually fruits,
vegetables, herbs, and flowersas well as information resources. They can provide
new and engaging outreach possibilities while facilitating healthy sustainable,
communities. Regardless of the type of institution or organization, seed libraries
can facilitate food access and social and environmental sustainability, foster
community, and open doors for new partnerships within the organization and the
with broader community. While seed libraries may take many forms, the start-up
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process includes several overarching elements. The elements examined here include
developing the seed library’s purpose and goals; establishing partnerships; planning
for materials; preparing the collection, including sorting and packaging seeds;
housing, organizing, and maintaining the collection, including building and
maintaining the collection; growing community participation; and tracking,
assessing, and showing the value of seed libraries.
This article seeks to provide readers with the knowledge and tools to establish their
own seed libraries, through the examination of the start-up process at two public
higher education institutions in Knoxville, Tennessee, the third largest city in the
state. Pellissippi State Community College (PSCC) is the largest community college
in Tennessee with five campuses, four libraries, and approximately 11,000 students.
The University of Tennessee, Knoxville (UT), is a land-grant institution and the
flagship research institution in Tennessee with three libraries and approximately
29,000 students. UT’s campus is located in the heart of Knoxville, extending west
from the downtown business district. These institutions were selected for this study
due to the first-hand knowledge of the authors, because there is a lack of scholarly
literature available on academic seed libraries, and because of the contrast provided
by examining seed libraries at two public institutions of different size and with
different missions within the same city. Additionally, these seed libraries
demonstrate the potential for academic seed libraries to integrate into their campus
communities to help further experiential education and food access.
Literature Review
Each seed library may have a slightly different mission related to the types of seeds
provided, the audience, the loan policy, and their primary goal. However, mission
statements reveal that several seed libraries seek to facilitate access to fresh foods
within their community; an effort that helps to alleviate food-insecure individuals
and areas. The mission of Richmond Grows (n.d.), a well-known seed library
program, is to “increase the capacity of our community to feed itself wholesome food
by being an accessible and free source of locally adapted plant seeds.” Seed libraries
with the Depauville Free Library (n.d.), Washington State University Jefferson
County (n.d.), and the Hickory Flat Seed Library (University of Georgia, Extension
Office, 2016) include “advance,” “increase,” or “strengthen” food security in their
mission statements. Described in later pages, the mission statements of the two
academic seed libraries under examination in this paper include the alleviation of
food insecurity as a central part of their missions.
Several studies have determined that food insecurity among higher education
students and staff is prevalent, which was a driving force in the integration and
expansion of the PSCC and UT seed libraries. Martinez, Maynard, and Richie
(2016) published results of a 2015 survey that revealed that 42% of students across
all ten University of California campuses struggled with food insecurity, with 23%
experiencing “low” food security and 19% “very low” food security. More impactful
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than this revelation is that over half of the students who reported struggling with
food insecurity also reported that this was the first time they had experienced this
struggle, showing the relationship of food insecurity to college life. The study also
details how food insecurity negatively impacts students’ ability to study and learn.
A recent study conducted by researchers at ten universities found that an average
of 30.5% of students in the Southeast and Appalachian regions of the United States
are food insecure (Hagedorn, R., et al. 2019). Other studies on this topic have been
conducted at universities across the country, from Alaska to New York, revealing
food insecurity rates from 21 to 59% (Chaparro, Zaghloul. Holck, & Dobbs, 2009;
Freudenberg et al., 2011; Lindsley & King, 2014; Patton-López, López-Cevallos,
Cancel-Tirado, & Vazquez, 2014). Internationally, similar surveys across Australia
revealed food insecurity rates among students between 46% and 48% (Hughes,
Serebryanikova, Donaldson, & Leveritt, 2011; Micevski, Thornton, & Brockington,
2014).
In addition to providing a route for greater access to fresh produce, seed libraries in
higher education may also provide a necessary element of learning gardens that are
used for experiential education and community engagement. Citing research from
K-12 and higher education, Dean (2018) finds that garden-based course integration
has the ability to teach students professional and community building skills, as well
as increase students’ understanding of food systems, food access issues, economic
diversity, cultural awareness, and ecological and social justice issues. In “Breaking
New Ground,” Ingalls (2017) explains that seed libraries in academia can engage
the community through workshops that provide hands-on skills and serve as a focus
for facilitating conversations related to social justice, food production, and ecology.
While there is a growing body of scholarly work supporting the purpose of seed
libraries, few provide an in-depth discussion on the process for starting a seed
library. In
Audio Recorders to Zucchini Seeds
, Tanner and Goodman (2017) tackle
the subject from the public library perspective, encouraging local gardening of
heirloom seeds. They point to the Plan Patent Act of the 1930s as the catalyst that
drove commercial engineering of seeds and the shift in “our dependence from small
seed suppliers to large commercial seed” (p. 63), leading to the decline in seed
diversity. The authors provide valuable information on how states may have
regulatory laws preventing seed libraries from starting, such as in, Pennsylvania
where, until 2015, seed libraries were classified as distributors and subject to
performing germination tests. Tanner and Goodman include information on housing
and organizing the collection, facilitating checkout, building partnerships, and
marketing, but only provide brief ideas for how these can be accomplished.
While Conner (2014) does not mention academic libraries as a place to house seeds,
they provide examples of four seed libraries that have been initiated by college
students and student organizations: the Carnegie Library of Pittsburgh-Main Seed
Library, the Sylva Sprouts Seed Lending Library, the Toronto Seed Library, and the
Demeter Seed Saving Project. Conner also addresses various issues relating to
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starting a seed library, such as funding, storing, packaging, marketing, and
facilitating check out.
Peekhaus (2018) states that “the lack of in-depth research about seed libraries is a
significant lacuna in the academic literature that begs a response” (p. 272). Their
study examines the start-up process by conducting interviews with ten public
librarians to learn about the motivations and logistics behind creating a seed
library. They determine that seed libraries align with public libraries’ goal to
engage and empower communities. Peekhaus suggests that there is a major gap in
scholarly literature related to seed libraries, specifically within academic libraries.
This article intends to fill that void by providing more detailed examples and
discussions of the start-up process at two academic libraries, reflecting why certain
decisions were made and how some of those decisions have evolved or have been
changed.
Methodology
Since the establishment of the PSCC Seed Library, we have presented at local and
national conferences where audience questions revealed the strong desire to know
how seed libraries are created and sustained, with regard to both larger
organizational goals and basic operational logistics. To address these questions, we
first analyzed our approach to establishing the PSCC Seed Library, and then
examined how that process influenced the approach taken to start the UT Seed
Library. Appendix A depicts a timeline of this three-year process, providing readers
a visual of the process and methodology used. We examined key aspects of the start-
up process of both seed libraries including self-reflections and seed library usage
statistics to develop best practices and guiding principles for other organizations
wishing to start a seed library. Different approaches taken to start these two seed
libraries are described in the sections that follow, along with our analyses of how
lessons learned can best be applied to other seed library start-ups.
Establishing Purpose and Goals
The underlying goals for establishing a seed library are generally the same
regardless of the type of institution or service community: to provide free access to
open-pollinated seeds and information resources. When starting a seed library, it is
beneficial to establish the purpose and goals at the project’s outset. Doing so can
provide a clear direction for creating the collection and program, and inform funding
and other support opportunities. Additionally, drafting a strategic plan/prospectus
can help shape the purpose and goals, and provide a path on which to meet those
goals.
Two different methods were used to establish the seed libraries at PSCC and UT. At
PSCC, we began building the seed collection and allowed it to grow as opportunities
within presented themselves. Two years later, the UT Seed Library was established
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by Dean along with another UT librarian. Taking lessons learned from the start-up
process at PSCC and incorporating conversations with administrators and faculty
at UT, Dean drafted a prospectus (as described below under “Overview of the UT
Seed Library”) and a literature review to help guide the program by outlining goals
and to help solicit support by providing talking points to use with key stakeholders.
This was important for the success of the UT Seed Library because of the
significantly larger size of the institution, and the culture in which new initiatives
are typically supported. Furthermore, this more formal approach enabled the
program to be developed strategically since the greater potential for seed libraries
had been realized.
As with any collection or program, several factors are key to establishing the
purpose and goals of a seed library. Throughout the examination of the start-up
processes, we asked several questions (Appendix B), which may be useful for others
looking to strategically and efficiently establish a seed library. For both the PSCC
and UT seed libraries, encouraging and empowering people to lead healthy
sustainable lifestyles (socially and environmentally) were at the forefront of our
purpose in establishing these initiatives. After connecting with campus partners
and understanding our community a bit better, food access became an important
component.
Overview of the PSCC Seed Library
PSCC is an open-enrollment two-year-degree-granting institution. Between 2015
and 2017, the largest population of students fell in the nineteen to twenty-three-
year-old age range, with the average population age hovering around twenty-three
(Pellissippi State Community College, Institutional Effectiveness, Assessment and
Planning [PSCC, IEAP], 2020). Roughly, 20% of the student population consists of
first-time freshmen, and over fifty percent of the student body are first-generation
students (PSCC, IEAP, 2020). The mission of PSCC is to provide “a transformative
environment fostering the academic, social, economic, and cultural enrichment of
the individual and the community” (PSCC, 2020).
The PSCC Seed Library works to support the College’s mission by providing
enriching and engaging opportunities for campus community members to
participate in campus events and volunteer opportunities that enhance knowledge
of local needs and resources while empowering users to lead healthy, sustainable
lifestyles. The PSCC Seed Library partners with the Hardin Valley Campus
Garden, located at the largest PSCC campus, as well as the office of Service-
Learning and Civic Engagement, the College food pantry, and faculty across
disciplines to create opportunities for experiential learning and societal
engagement. While the urban PSCC campuses can more directly address food
insecurity, the Hardin Valley campus has greater labor to develop and facilitate
such programs. Through its efforts, the Seed Library is able to support academic,
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social, economic, and cultural enrichment of the PSCC community. As the PSCC
Seed Library has grown, so have its purpose and goals.
Overview of the UT Seed Library
UT is a competitive-admissions institution and the largest four-year and post-
graduate degree-granting institution in Tennessee. It is located in an urban area
adjacent to the heart of downtown Knoxville. Between 2013 and 2017, the average
age of first-time freshmen was eighteen, placing the average student in the
enrollment-age category of “traditional” (University of Tennessee, Knoxville [UT],
Office of Institutional Research and Assessment, 2018, p. 10). One-quarter of UT’s
undergraduate population consists of first-generation students (UT, Division of
Student Success, 2018), and the largest population of transfer students come from
PSCC (Tennessee Higher Education Commission, 2017, p. 38). As such, the
relationship between the two schools has contributed to our strategic aligning of the
mission statements of the PSCC and UT seed libraries (Appendix C), allowing us to
pursue shared goals and purposes and to foster a wider community of engaged
students and citizens. The goals of the UT Seed Library are to engage students in
experiential learning; foster community through connections to peers, faculty, and
topics across disciplines; and increase awareness and understanding of global issues
such as food access/insecurity and other social justice issues, biodiversity, food
pathways, and environmental sustainability.
To meet the goals of the UT Seed Library, a prospectus was drafted to help guide
the establishment of the collection and program. This formal approach was taken
due to the larger size of the institution and because a greater potential for academic
seed libraries had been realized with the PSCC Seed Library. The prospectus states
the Seed Library’s mission and vision, the core values of the program, the program
outcomes, the service community, the budget for starting and maintaining the
collection, and workshops and other programmatic needs. This document provides
milestones for the first three years of the start-up process, includes potential
project/research ideas, and acknowledges communication and marketing needs.
Additionally, the prospectus identifies program leaders and partners, as well as
potential partners on campus and within the community. This living document
enables us to envision the scope of the UT Seed Library, provides a path for the
development of the program, helps to facilitate conversations with potential
partners, and furnishes evidence to administrators and stakeholders of the impact
that the seed library can have on the institution and community.
Establishing Partners
At PSCC, it all started with a single conversation. The idea of starting a seed
library first arose during a casual discussion between Dean and an English
instructor who spoke of an initiative to start a campus garden. After the Director of
Library Services gave permission to proceed, we reached out to the faculty member
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responsible for the campus garden initiative to explore how our programs might
align. We were then introduced to the campus garden manager and related campus
initiatives, such as the campus food pantry, which further strengthened the
partnership between our programs. Partnerships deepened when we applied for a
small grant from the PSCC Office of Sustainability to purchase supplies. Through
this effort, we connected with the office of Service-Learning and Civic Engagement,
which opened doors for student involvement and experiential learning through class
integration. This partnership also led to funding for events, such as seed-sorting
parties and seed-starting activities. In turn, these events brought awareness of
related campus resources and volunteer opportunities, and ultimately fortified
students’ use of the Seed Library collection.
Identifying and establishing partners for a seed library are important for growth
and program success, and partners will be different at every organization. As we
learned, potential partners can emerge from many contexts when the goals of the
seed library, the service community, and key stakeholders hold precedence. Related
initiatives can supply natural partners and stakeholders for the seed library and
help strengthen all programs involved. Forming these partnerships during the
start-up process revealed areas of potential impact and growth, and helped guide
the direction of both seed libraries.
Based on the experience detailed above, it has proven beneficial to develop a
condensed version of the initiative (Appendices D, 12) that can be easily shared
during a quick conversation, to describe how the seed library can support other
programs, initiatives, and departmental goalsthis tool has enabled us to avoid
making partnerships in name only. Additionally, we learned that seeking out
organization and community events related to the seed libraries’ mission provides
networking opportunities and increases personal knowledge of other programs and
initiatives. Events and networking opportunities have included tabling at Earth
Day and employee wellness events, taking part in sustainability initiatives,
attending or participating in community seed swaps, and serving on advisory
boards for campus gardens. As a result of these events and others, we connected
with faculty, staff, and community members involved in initiatives that
complemented the Seed Library, such as a teaching garden at an elementary school
several blocks from one of the PSCC campuses. Applying for campus funding and
attending campus meetings further created opportunities to combine or
collaboratively support new initiatives.
With PSCC campuses spread out geographically and UT being a large institution,
communication among departments can be complicated; however, hosting meetings
for potential partners removed these large institutional barriers. We used these
opportunities to discuss the seed libraries’ vision and to gather ideas that would
help the Seed Library meet established goals. Disseminating information about the
seed library also opened doors for potential partnerships. Additionally, we
discovered the importance of being open minded, as these discussions may reveal
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opportunities to adjust the vision and better serve the needs of our community. For
example, the initial goal of the PSCC Seed Library focused on encouraging
gardening, but after meeting with the Hardin Valley Campus Garden manager, the
need to help facilitate food access was discovered, as was the need to expand the
users beyond PSCC affiliates.
Planning for Materials
Grants and Donations
A seed library consists of three components: seeds, seed storage envelopes or bags,
and a container to display, organize, and store the seed library collection. In
creating the PSCC Seed Library, we first solicited seed donations from select seed
companies and the local community, an effort that turned out to be surprisingly
painless. Knoxville, Tennessee, is a vibrant city with a robust network of residents
who promote gardening and related activities. Following seed-swaps hosted by a
range of organizations, remaining seeds were donated for the creation of the PSCC
Seed Library. A generous donation of seeds was also received from an heirloom seed
company because the mission of the Seed Library benefits community food support
programs. These donations allowed for a well-rounded collection.
The initial grant and donation awarded to the PSCC Seed Library, which totaled
around $200 for supplies and about 150 seed packets, specified that the collection
was for students, staff, and faculty, which meant that we were not able to lend
seeds to community borrowers until initial donations from seed companies had
cycled out of the collection. Lesson learned: potential patrons and donors should be
thoroughly vetted before being solicited for donations. Some companies or
organizations may be disinclined to donate to libraries providing seeds to
community users because they may lose business by donating seeds to the same
people who would otherwise purchase them. Limiting patrons can, however, put a
library in the situation where we found ourselves at PSCC, with generous donations
coming in from the community but community users being denied the ability to use
the seed collection.
Selecting Seeds
Initially, we accepted any seeds donated and selected a large variety of seeds to
provide our users with options. As the PSCC Seed Library began expanding, and
when starting the UT Seed Library, we drew from lessons learned during the set-up
process and from usage statistics as described in coming pages. We reflected
critically about several factors, including the gardening zone our institutions are
located in, the drawbacks of using genetically modified (GM) seeds, and the total
variety of seeds to select for each seed type.
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Knowing which seeds grow relatively well in each climate enables seed libraries to
seek out seeds with a high chance of succeeding in that gardening zone. The USDA
Plant Hardiness Zone Map of the Agricultural Research Service of the United
States Department of Agriculture (USDA, 2012) is a useful tool to use for selecting
seeds and supplying other information to users.
Through our research, we learned that GM seeds are not recommended, as plants
grown from these may produce sterile seeds that may not reproduce the following
season. Also, some GM seeds are patented, meaning that it is illegal to replant from
their harvested seeds (Conner, 2014, p.10). Both issues are especially important as
the mission of our seed libraries includes self-sustainability and environmental
sustainability. Sterile seeds work against these objectives. Clearly, if the goal is to
create a specific collection, such as native plant seeds or pollinator seeds, then that
goal will drive the type of seeds sought.
When selecting vegetable varieties for the PSCC and UT seed libraries, we learned
to limit the overall number of different varieties of each vegetable type. This
technique enables us to increase the number of seed packets for each variety while
reducing the effort and time spent selecting and sorting seeds for the collection.
Limiting the variety of each type of seed also reduces the overall maintenance of
these collections by reducing the likelihood of running out of a particular variety
and therefore the need to remove labels from inside the catalog or to update the
inventory. We thus streamlined our process for preparing seed packets for the
collection.
Preparing the Collection
At PSCC, seeds are repackaged to allow borrowers to grow three or four plants from
one package. The exact amount of seed per package depends on the type of seed, for
which instructions can readily be found online and on commercial seed packaging.
The UT Seed Library’s website provides additional information on planting and
growing each type/variety of seed in the collection (UT, University Libraries, 2018).
When repackaging seeds, we considered the number of plants anticipated to be
grown per user, as well as the dimensions of the new seed packetsboth the PSCC
and UT seed libraries are using Kraft-paper coin envelopes measuring 2¼ x 3½
inches.
Before starting the PSCC Seed Library, we consulted with an urban public library
in Middle Tennessee that had recently created a seed library. One of the biggest
takeaways from that conversation was that sorting seeds into packages for the seed
library is extremely time-consuming. In this case, one public librarian had
dedicated many hours at home to sorting seeds for their collection. Had this
responsibility been left to us, the PSCC Seed Library would have failed.
Fortunately, many PSCC students need volunteer hours as part of the state’s
Tennessee Promise scholarship requirements. All that was needed was a way to
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alert students to the opportunities to meet their service requirement. From this
need emerged the idea of seed-sorting parties. While this public seed library did not
necessarily provide a good model for starting an academic seed library, it did enable
us to realize some complexities of starting a new collection that we had not initially
considered.
During the fall semester before the PSCC Seed Library was scheduled to open, the
office of Service-Learning and Civic Engagement provided the Seed Library with
$100 to purchase snacks for seed-sorting parties that would help draw student
participation. Student Life advised on peak times and days for student participation
in activities outside the classroom. As a result, three parties, aligned with class
times, were scheduled throughout that fall semester and marketed through flyers
and blasts to student and employee listservs. At the first seed-sorting party,
attendance included mostly employees and one or two students. By the beginning of
the second year, seed-sorting parties had attracted more students than the room
that was being used could accommodate. Everyone had to be very quickly relocated
to a larger area.
Seed-sorting parties have continued each fall semester in preparation for the spring
planting season. At PSCC, special guests are invited to each hour-long party to
provide information and promote awareness in an informal conversational setting
about resources and services related to seed libraries. Guests have included
representatives from nonprofit community farms and for-profit family-run farms;
researchers and garden managers from the University of Tennessee Institute of
Agriculture; and community members involved with local and national nonprofits
that save seeds for native or heirloom plants. During the seed-sorting parties at
PSCC, participants and organizers sat around one large table, family-dinner style.
We provided instructions and everyone started sorting. Introductions were made
around the table and, if necessary, we would kick-start the conversation by asking
the guest to speak about their research, job, or organization. At these events,
students became quite engaged and the conversations flowed naturally. Staff and
faculty often joined the parties, allowing for additional campus networking. In
addition to building the collection, these parties provided an informal experiential
learning opportunity. Often, students returned on their own time to continue
sorting seeds. Some needed more volunteer hours, while others wished to complete
service-learning projects related to the Seed Library. By advertising these parties
on student listservs, we also heard from students who were interested in sorting
seeds but unable to attend the scheduled parties. Following this show of interest,
we created a sign-in sheet and an area for students to sort seeds on a schedule that
worked for librarians and students alike.
Several lessons were learned from the experience of putting together and hosting
seed-sorting parties. During the first few parties, a spreadsheet was on hand listing
the quantity of seeds that should go into each Kraft envelope. The spreadsheet
created confusion among students: we were constantly helping students with the
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sheet and interrupting discussions. Writing on the original seed packet or bag the
number of seeds to place in each new envelope streamlined the process and allowed
more active participation in discussions. A written example of how to label the Kraft
envelopes also proved insufficient; we discovered that students benefited from
having examples of Kraft envelopes and their seeds on the table in front of them.
These examples have the Kraft envelopes labeled horizontally and provide a
physical sample that participants can touch to gauge how full certain Kraft
envelopes feel. Lastly, before each party, we prepared tables with seed packets and
bags, boxes of Kraft envelopes, pens, scissors, tape, and bead trays. During the first
party, enough scissors and tape were placed on the table for students to share
among three or four people; however, this arrangement created too much reaching
for and passing of supplies. Going forward, we placed one set of each of these for
every two participants, creating a better workspace.
For the UT Seed Library, pre-typed labels and stations in groups of two or more at
different tables yielded the most effective way to sort seeds. Each group had one to
two stations for sorting seeds into the labeled envelopes, a station for sealing the
envelopes, and a third for attaching the pre-typed labels. With this method, some
groups chose to divide volunteers across stations, while other groups chose to do
each step from start to finish. The UT seed packets were sealed using UT Libraries-
branded stickers rather than tapea way to further advertise the collection.
Volunteers at the UT seed-sorting parties consisted primarily of library employees,
who found participating in these events very therapeutic. The decision to focus on
library employees was due in part to staff and faculty desires to be involved in the
process, to learn more about the initiative, and to take a break from daily work. In
fall 2018, we also hosted one course-specific seed-sorting party. Both approaches to
seed-sorting parties have proven to be effective for preparing the seed collections,
building awareness of the initiatives, and creating community ownership of the
collections.
Housing the Collection
At PSCC, we had access to decommissioned card catalogs, which, we discovered,
make excellent seed library cabinets as they provide the dark, dry environment
needed for proper seed storage, and with the rods removed, the cabinet drawers
were the perfect size for organizing and housing the Kraft envelopes described
above. They were also a cost-effective furniture solution for creating the new
collection. This storage method was also adopted for the UT Seed Library, which
similarly had access to a decommissioned card catalog (Figure 1). In addition to the
convenience, cost, and storage effectiveness of the card catalogs, we realized that
repurposing of old card catalogs in the library brings joy and engages many who see
it.
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Figure 1. Repurposed Card Catalog, UT Seed Library
Cabinets for storing and displaying a seed library collection may vary however,
depending on the space, resources, and desires of the library, as discovered when
expanding the PSCC Seed Library to three of the campus locations. Two of these
locations cannot accommodate a large card catalog. After researching options, we
worked with a member of the theater faculty to fabricate a compact seed library
cabinet, as shown in Figure 2.
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For libraries with limited space or no permanent location, a mobile seed library can
be a useful solution. PSCC has a fifth campus that is currently without a full-
service library. To serve patrons at this campus, we provide a mobile seed library
that is displayed when a librarian visits for weekly reference shifts. The collection
for this mobile library includes a small selection of seed types and varieties
representative of the larger collection, as well as handouts such as informational
bookmarks, and an iPad for accessing the seed library’s online resources. Since
Figure 2. Compact Seed Library Cabinet
Figure 2
. These thin cabinets can sit on top of a table or be mounted on a wall or
on the end cap of a shelving unit. The front is made of plexiglass with the seed
library logo engraved. The shelves are angled roughly 30 degrees to keep the seed
packets upright. Small angled wood jigs provide additional support to the seed
library packets and serve as a device to hold labels. (Supplies for these cabinets
were donated by a local hardware store.) The cabinets measure roughly 24 inches
in height, 20 inches wide, and 6.5 inches deep. Magnets secure the plexiglass door
when the cabinet is not in use. Their elegant design draws attention and
encourages users to explore the collection.
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expanding the PSCC Seed Library to all of PSCC’s campus locations, interest in the
program greatly increased.
Organizing the Collection
The focus of the PSCC and UT seed libraries is to provide patrons with seeds to
grow food, so there are far fewer flower and herb seeds than vegetable seeds
available. For this reason, flowers and herbs are grouped together in the card
catalog, whereas the bulk of the collections are organized alphabetically by type
(e.g., beans, corn, eggplant, flower, greens, herb, lettuce, etc.). Within each typefor
example, lettuceeach variety is further organized alphabetically (e.g., Amish deer
tongue, baby oakleaf, buttercrunch, iceberg, little gem, etc.). The separation of herbs
and flowers has allowed patrons to find them more easily in the large cabinet. In
the seed library cabinets fabricated for PSCC’s smaller campus libraries, flowers
and herbs are alphabetized by their actual type and interfiled with the other seeds
(e.g., basil, beans, corn, dill, greens, lettuce, nasturtium, pansy, etc.).
When organizing the smaller cabinets, a bit of finesse was required to find the right
combination of seeds that could be stored alphabetically while still providing a
varied sampling of the larger collection. Variations in the thickness of the seed
envelopes also played a role in how we chose to organize them. For example, the
size of bean seeds compared to tomato seeds means that the bean envelopes are
much thicker. One variety of beans ends up occupying a single row while several
varieties of tomatoes can be placed on one row.
Since sustainability is a focus, seed saving is promoted through all of the PSCC
Seed Library displays, even in the labeling of the card-catalog drawers and inside
the boxes. Labels are outlined in green, yellow, or red to indicate the level of
difficulty in saving the seeds of each type (beginner, intermediate, advanced), and
corresponding instructional information about saving seeds is provided on
bookmark-sized handouts for quick reference. Other materials on display include
concise information about how the Seed Library works, lists of related seed and
garden books, and notifications of upcoming gardening workshops or seed sorting
parties. A more comprehensive reference resource with planting guides, how-to
articles and videos, and more detailed information about saving seeds is available
online (PSCC, Libraries, n.d.).
While it is somewhat common practice to label seeds as beginner, intermediate, or
advanced to indicate the difficulty of seed-saving for each plant, we found that this
method confused some seed library users and deterred inexperienced gardeners
from borrowing certain seeds from the collection. Aware of this potential issue, a
new organization structure was devised at UT to label card-catalog dividers with
icons that indicate planting season(s)a green leaf, a sun, an orange leaf, and a
snowflake. As sustainability is a priority for the UT Seed Library, the Library has a
comprehensive online resource for reference, providing detailed information about
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the seeds in the collection, organic gardening and seed-saving practices, among
other related information (UT, University Libraries, 2018). Regardless of collection
organization, online information guides can be valuable resources for all gardeners
and seed library users and are also valuable open-access resources for community
members.
Building and Maintaining the Collection
Some seed libraries encourage their users to harvest and return seeds to the
collection, enabling a self-sustaining collection, while others encourage their
community to harvest and save seeds for their personal gardening purposes rather
than borrowing from the seed library each planting season. As an example, the
Hillsborough Community College (n.d.) Seed Library encourages users to return
seeds to the collection. In contrast, a seed library at the University of Arizona in
Tucson does not accept seed returns but encourages users to donate seeds to the
local public library (University of Arizona, University Libraries, n.d.). Knowing that
the percentage of returned seeds is often insignificant, we had to decide what would
work best for our seed libraries. In an effort to create some level of sustainability,
users of the PSCC Seed Library are encouraged to return seeds, mainly as an
incentive to get people thinking about the seed-saving process but not as a method
for replenishing the Seed Library supply.
In its first year, the PSCC Seed Library received one returned pack of seeds from a
student who had checked out the seeds the season before, grown them, harvested
the new seeds, and returned them to the Library in their original packaging.
Ideally, every patron who borrows seeds would return freshly harvested seeds.
However, this being an unrealistic expectation in most situations, the PSCC Seed
Library continuously seeks donations. PSCC’s Sustainable Campus Initiative
provided money to purchase additional seeds in 2018. Drawing from the experience
of starting the seed library at PSCC, Dean decided to encourage UT Seed Library
users to harvest and save seeds for their personal use the next planting season
rather than returning them to the collection in an effort to create sustainable
communities.
For seed libraries that encourage users to return seeds to the collection, there is an
additional level of risk associated with returned seeds, namely their unknown
vitality and trueness (i.e., the likelihood that the returned seeds will produce the
same type of plant as the parent seed). Returned seeds can be tested for
germination and trueness; however, this process may be costly and time-consuming.
Depending on how many seeds of each type and variety are returned, there may not
be enough seeds to obtain this information while also returning seeds to the
collection. Additionally, returned seeds have to be relabeled with current date
information. As an alternative, seed libraries can host community seed swaps.
While these events do not bring seeds back to the seed library collection, they do
encourage local sharing and sustainability.
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As the collection grows and ages, it will be important to deaccession expired seeds.
The length of time seeds can be kept depends on the type and storage conditions. As
for all perishables, a cool, dry place is optimal storage for seeds. At PSCC, the aim is
to complete an inventory of seeds remaining in the cabinets and weed out aged
seeds during the winter months, in preparation for each spring planting season. The
inventory provides a snapshot of what remains in the collection and where any gaps
exist. The same model will be followed as the UT Seed Library ages. In addition to
inventory and weeding, the cabinets need periodic rearrangement. This task can be
done by a student worker or library volunteer assigned to straighten seed packets
and refill any drawers or shelves that are sparse. Oversight has been critical to
ensuring that maintenance is completed.
Growing Community Participation
The PSCC and UT seed libraries were aligned with institutional missions and
related campus initiatives and programs, links which enabled the collections to
grow and develop naturally over time. We considered the possible need for food
access across our campuses and the desire to garden among faculty, staff, and
students. We also considered what roles community members could have and how
the collections integrate into greater initiatives at the respective institutions
including potential for course integration. We hoped that involving the community
during the development and expansion processes would increase interest and create
a feeling of ownership. Regardless of the initial intentions for the seed library
initiative, maintaining flexibility, regularly examining goals, and gathering
feedback from stakeholders and potential users enables the seed libraries to grow
sustainably and best align with the needs and desires of the user communities.
Promoting the Collection
While seed libraries may seem to be a familiar and easily understood phenomenon,
we have discovered the importance of explaining what a seed library is, before
delving into their unique components and providing context for seed libraries in
society and in our organizations’ service communities. Showing the value of the
collection and program to the community has been critical to promoting the
collection. Since food access is part of the missions of the PSCC and UT seed
libraries, we actively researched food insecurity in higher education and used the
data found to help show the need for seed library programs at both organizations.
Collaborating with organization and community partners has been a productive and
efficient way to spread interest and promote the PSCC and UT seed libraries by
word of mouth. Partnering with the campus gardens and other sustainability
programs at each institution effectively promoted the seed libraries and other
community resources while facilitating the success of all initiatives involved. At
PSCC, we partnered with the Hardin Valley Campus Garden, established at the
same time as the seed library, creating simultaneous opportunities for community
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involvement and program expansion. At UT, the seed library is being established at
the same time as the Grow Lab, a campus urban garden. As with PSCC, this
opportunity to partner with related programs and initiatives on campus has
naturally facilitated the promotion of the seed library and opened doors for program
collaboration, student involvement, and greater community impact. Because of
these partnerships, the UT and PSCC seed libraries have seen integration into
courses across the curricula, from English Composition to Geographic Information
Systems (GIS).
At PSCC, monthly emails proved to be an effective way to remind the community
about the program while also encouraging use of the collection. The PSCC Seed
Library opened in the month of January, allowing for timely transition into the local
gardening season, which starts in February for those planting from seed. The PSCC
Seed Library began sending monthly emails in February, offering tips on starting
seeds and highlighting early-season growers such as kale, lettuce, peas, radishes,
and spinach. Tracking with the growing season, we used the month of March to
share information with PSCC users on transplanting their seed starts, as well as on
what seeds to start next. Established campus (employee and student) listservs are
used to promote the collection and information resources. At UT, there has been
increased interest from the community in seed library events and opportunities to
help out. Due to the large size of the institutions, it may prove more effective to
start a listserv specific to the seed library rather than attempting to communicate
through multiple campus listservs. A challenge with this method, however, will be
to promote awareness of the new listserv.
Additionally, working with the PSCC and UT marketing departments and other
campus departments has been an effective way to advertise events and promote
seed library initiatives. At PSCC, the Seed Library partnered with Student Life
the non-academic student support serviceto include seed library events and
promotional information in their monthly calendar flyers, posted throughout
campus. At the grand opening of the UT Seed Library, the Library’s marketing
department created short videos for their social media sites (Twitter and Facebook)
on the day of the event, as well as displaying posters in the entrance of the main
campus library, a high traffic area. These promotions combined with word-of-mouth
advertising drew over 200 participants to the grand opening event, mainly students
who came to plant a seed that they could take home with them while learning about
the seed library initiative. Students were ecstatic about the opportunity to learn to
garden or to continue gardening, interests which they thought they had to leave
behind when they came to college. Immediately following the grand opening, over
80 individuals checked out seeds from the collection. The success of the event
showed us the strong desire for the program and created additional interest in
further embedding the Seed Library into the community. It also generated further
support from the library administration to host workshops and other related events.
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Workshops
Workshops that cover a variety of gardening topics and methods were a natural
expansion for the PSCC and UT seed libraries. Partnering with the campus gardens
and local experts helped to facilitate workshops that contribute to the sharing of
local knowledge, enrich community engagement, and bring awareness of
organization and community resources. At PSCC, we began hosting workshops in
the summer of 2017 at the College’s largest campus in collaboration with the
campus garden. Seed Library data indicated a potential need for the Seed Library
to host gardening workshops at all campuses; the workshops were later
implemented.
Workshops facilitated by the seed library can also be integrated into courses for a
variety of disciplines. In fall 2017, Mezick collaborated with a faculty member from
the English department at PSCC, whose English Composition course was
discussing topics related to food access. The campus garden manager coordinated a
seed-winnowing workshop that was held outside the library during one of their
class sessions. Dried sunflower heads and other end-of-season crops were supplied
by the campus garden manager, who led the students in removing the various seeds
from their pods while discussing the importance of saving seeds and how such
saving can promote sustainability and continued food access for gardeners. This
class-specific workshop was wildly popular with participating students and with
passersby who stopped to observe and take part. A campus or community garden
space would also be a great location for hosting workshops.
During the 2018-19 academic year, Dean worked with a faculty member in the
College of Agricultural Sciences and Natural Resources to integrate the Seed
Library into three different courses. These included a special topics First-Year
Studies (FYS) course called
Gardening for Life
and taught in both fall and spring;
an upper-level undergraduate GIS/GPS course; and an upper-level undergraduate
Soil Sciences course called
Environmental Climatology
. The Soil Sciences course
focused on the effects of climate change on global agriculture. For this course, the
professor reserved a plot at the newly created campus urban garden known as the
Grow Lab. Dean provided students with a brief introduction to the seed library
initiative and its mission and supplied seeds to plant in the class’s garden plot. As
shown in Figure 3, students mapped the garden bed using the square-foot
gardening technique and embedded soil monitoring equipment throughout the plot
to record changes in temperature during the growth season of the plants. This
experiment supplied students with firsthand experience that they could apply to
their global studies research in class.
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Midway through the fall semester, the FYS course,
Gardening for Life,
which visits
various campus and community resource sites pertinent to gardening and food
access, participated in a seed-sorting party to benefit the UT Seed Library (Figure
4). During this class session, students learned about seed libraries, the mission of
the UT Seed Library, and volunteer opportunities, while they helped to sort seeds in
preparation for the grand opening of the UT Seed Library. Students were highly
engaged during this class session and were eager to volunteer at future events
Figure 3.
Environmental Climatology
Course at UT
Figure 3.
The
Environmental Climatology
class participates in an experiential
learning project at the campus urban garden, where they monitor soil
temperatures throughout the semester using scientific equipment. The seeds for
this project were provided by the UT Seed Library. Photo courtesy of Don Fike,
Student Garden Manager at the University of Tennessee, Knoxville.
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hosted by the Seed Library. In the spring semester, the FYS
Gardening for Life
course once again coordinated with Dean, this time to help transplant pollinators
into the Seed Library’s garden plot.
In the spring semester, students in the 300-level GIS/GPS course learned how to
use GIS software in a real-world context through projects such as mapping the
Knoxville, Tennessee, community which includes the UT and PSCC campuses.
Students identified food-desert locations and vulnerable population groups,
potential sites for community gardens, and potential sites where the UT and PSCC
seed libraries might host gardening workshops to help facilitate food access. The
data gathered in this course can potentially become a part of the UT Seed Library
collection for future use by other courses at either institution. Whether hosted
independently or integrated into a course, workshops can be a valuable way to
expand seed libraries and integrate them deeper into the community.
Figure 4. FYS
Gardening for Life
Course at UT
Figure 4.
In the FYS
Gardening for Life
course, students helped sort seeds in
preparation for the grand opening of the UT Seed Library, while learning
about the mission of the seed library initiative and ways to get involved.
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Assessing and Showing the Value of the Program
When establishing the PSCC Seed Library, we knew that assessment and showing
the value of the Seed Library were going to be vital to our long-term success.
Knowing that tracking use of the collection would be of value to key stakeholders
and to the guidance of the Seed Library’s future, we created a statistical data-
gathering system which took into consideration the overall vision of the Seed
Library. Various methods for gathering usage statistics were considered and
included how the data would be displayed and how easy it would be to read and/or
compile. At PSCC, the Seed Library uses a SpringShare product (first LibAnalytics,
then LibInsight) designed specifically for libraries. These products constitute the
main statistical data-gathering system already in use at PSCC Libraries and thus
provided a ready means of gathering seed library statistics without additional cost
or personnel familiarization time.
When first setting up the usage form in LibAnalytics, PSCC included the following
data points: patron type (student, staff, faculty); email (optional); and seed type,
broken down alphabetically, with a separate category for herbs. Seed categories
were set up as check boxes, allowing more than one option to be selected within
each category. In the original LibAnalytics dataset, seed varieties were included;
however, we quickly discovered that including them was a significantly more time-
consuming way to keep the form up to date and tracked more information than was
necessary. By including only broad seed types, we could satisfactorily track the type
of seeds that were popular among the user population. Annual inventory of the
collection provided additional information about which varieties were most popular.
In the fall of 2018, PSCC migrated to LibInsight, Springshare’s replacement
platform for LibAnalytics. The new form, shown in Figure 5, includes campus
location to allow analysis at the different campuses. And, rather than check boxes to
track the type of vegetables borrowed, users now enter the total number of seed
packets for each type of seed selected, thus reducing the time spent entering
information into the form; previously, a new submission had to be entered for each
seed packet of the same type taken by a single patron.
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LibWizard, another SpringShare application that allows subscribers to conduct
surveys, was used to create a check out form for the UT Seed Library. The form
contains the following categories: patron type (student, staff, faculty); reason for
borrowing seeds (personal use, a class project, a community project, other); and type
of seeds being borrowed (check boxes). This section is followed by a breakdown of
varieties within each type where more than one variety can be selected, as shown in
Figure 6. Lastly, the form has an optional email text box for users who wish to
participate in a user survey.
When selecting seeds for the UT seed collection, data from the PSCC Seed Library
was used to determine which seed types were most popular among users. A small
selection of varieties within each seed type were then chosen. At PSCC, users select
their seeds from the collection and then bring them to the reference desk where a
librarian completes the LibInsight form. At UT, users select their seed packets and
then fill out the form themselves on an iPad adjacent to the card catalog containing
the seed collection. Librarians are still available to answer user questions at the
public services desk located directly adjacent to the Seed Library, but users do not
have to wait in line to check out their seeds. When determining whether to use a
self-checkout method or have users interact with staff, we considered the questions
found in Appendix B. Answering these questions helped us determine the best
method for tracking the UT Seed Library collection.
Figure 5. A Portion of the PSCC Seed Library Checkout Form, Created Using
SpringShare’s LibInsight Program.
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Turning Statistics into Advocacy
Whatever program or software is used to track the seed library collection, the data
gathered can reveal the value of the collection. When starting the PSCC Seed
Library, we assumed that staff and faculty would be our immediate primary users,
and that we would need to develop a strategic plan for reaching out to students.
However, within the first semester that the PSCC Seed Library was open, it was
clear that the students were naturally drawn to the collection. From the time the
collection opened in January to the end of the first spring semester in May, the
statistics gathering system recorded 109 transactions, of which 65% were with
student users. When the Seed Library expanded to PSCC’s three other campus
locations, this trend continued, with student users increasing to 71% of the total
user population, as shown in Figure 7.
Figure 6. A Portion of the UT Seed Library Checkout Form, Created Using
SpringShare's LibWizard Program.
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The statistics gathering system also captured the total number of seed packets
taken, which jumped from 323 in the first semester to 820 in the next academic year
(with the majority occurring during the spring semester). This data was compared
to campus enrollment totals to judge interest in the collection compared to
headcount at each campus. While data shows good use at all campuses, the
Magnolia Avenue and Division Street campuses, which are located in urban food
desert locations (USDA, 2017), have shown the highest usage of the collection per
capita (Figure 8). This data suggests that the PSCC Seed Library may be
successfully connecting with its target user population and aligning with the goals
pertaining to food access. Tracking the collection use can show the interest of such a
program within our community. Additional research is needed to determine the real
reasons patrons are using the Seed Library and if the service is alleviating access
issues to fresh produce and supporting experiential learning initiatives.
Figure 7. Usage of PSCC Seed library (Spring 2017)
Figure 7
. First semester data (spring 2017) from the PSCC Seed Library. The
chart shows that 71% of collection users were students, 22% were staff, and 7%
were faculty.
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It is the intention of the UT Seed Library to survey users who choose to provide
their email addresses at checkout about their gardening experience and purpose for
gardening. This data will provide information on our user population and indicate
potential needs for information as well as for additional outreach services. It is our
hope that by collecting this type of qualitative data, we can provide a narrative to
accompany quantitative data and use these stories to further guide and bring
awareness of the seed library initiative.
Figure 8, Seed Packets Checked Out Per Capita, Spring
2018
Figure 8
. Seed packets checked out per capita for each PSCC campus, Spring
2018. Magnolia Avenue and Division Street campuses show the highest
number of seed packets checked out per campus enrollment; these two
campuses are located in food deserts within Knoxville, Tennessee.
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Conclusion
Like any new initiative, starting a seed library comes with lots of lessons learned
and with transformations in purpose and direction as the program evolves and
grows. A public librarian’s first-hand experience was invaluable during the
planning stages of the PSCC Seed Library. When starting the UT Seed Library,
Dean relied heavily on lessons learned from the PSCC Seed Library. Looking back
on the two processes, limiting the number of seed varieties, as was done with the
UT Seed Library, has been one of the most beneficial differences in the start-up
processes of the two seed libraries. This may not be the right decision for every type
of library, but at our academic institutions, this has made the Seed Library more
manageable without affecting the mission of the program.
Additional knowledge can be gained on the impact of seed libraries on their
communities through user surveys and interviews which can further inform the
start-up process and identify a direction for new seed libraries. Understanding
where
,
how
, and
for
what purpose
communities are using seed libraries can yield
more in-depth understanding and further direction for established seed libraries to
better serve their communities. At PSCC, it took almost a year to start the seed
library, and at UT, it took a year and a half. The lengthy start-up time involved
many meetings and a lot of networking to bring internal stakeholders on board.
Without the time dedicated to building community engagement and planning
applications for the seed libraries, neither would be sustainable. Establishing the
community connections is, without a doubt, the most important step of the start-up
process. Further research is needed to demonstrate the success of seed libraries
within academic institutions and to illustrate the many ways in which seed libraries
can be used for experiential education.
A concluding thought for academic seed libraries is that the term “seed library” has
proven a difficult concept for outsiders to envision, making it hard to realize the full
potential of these programs. This difficulty has, therefore, prompted discussion of
how we can frame these crucial community services. For professionals involved in
managing seed library programs, we need to adopt an all-encompassing name that
all stakeholders and community members can understand and feel empowered to be
a part of. This struggle is not a new notion to libraries, who battle the age-old
thinking that libraries are merely about books.
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University of Arizona, University Libraries (n.d.).
Seed library
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from https://new.library.arizona.edu/seed-library
University of Georgia, Extension Office. (2016).
Hickory Flat seed library
. Retrieved
from https://extension.uga.edu/county-offices/cherokee/agriculture-and-
natural-resources/community-projects/hickory-flat-seed-library.html
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University of Tennessee, Knoxville. (n.d.). Mission and vision.
Vol vision strategic
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content/uploads/sites/66/2018/10/Archive-17_18-Fact-Book.pdf
University of Tennessee, Knoxville, University Libraries. (2018).
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Appendix A. Start-Up Timeline for PSCC and UT Seed Libraries
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Appendix B. Key Questions and Considerations
When establishing a seed library, we considered the following questions to help
inform and guide the process:
Purpose and Goals
What does this collection/program seek to accomplish?
Who is the target audience?
What are their needs?
How will the collection/program benefit users?
What is the mission of the library/organization, and how does this
collection/program align with those?
For what purpose will the collection materials be used?
Will seed donations and/or harvested seeds grown from the collection be
accepted or encouraged?
Assessment and Showing Value
Do we have the manpower to assist users with the collection?
Is there concern over wait times for assistance?
What type of software or program will be used to track the collection?
Is this software user friendly?
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Appendix C. Mission Statements of PSCC and UT Seed Libraries
PSCC Mission Statement
The Pellissippi Seed Library intends to encourage healthy and sustainable
lifestyles, facilitate food access and community connections, and engage Pellissippi
students, staff, and faculty through experiential learning opportunities.
UT Mission Statement
In conjunction with UT’s mission, the UT Seed Library seeks to “move forward the
frontiers of human knowledge and enrich and elevate the citizens of the state of
Tennessee, the nation, and the world” (UT, n.d.) through engagement in
experiential learningthe focus of UT’s current Quality Enhancement Planand
empowering students to lead healthy sustainable lifestyles while facilitating food
access, community connections, and enhancement of the student experience.
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Appendix D, 1. Handout Summarizing the UT Seed Library Initiative
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Appendix D, 2. Handout Summarizing the UT Seed Library Initiative
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