How to add, modify or remove attached documents after validation
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6. How to add, modify or remove attached documents after validation
This section describes how to add documents to a filing, how to modify an already uploaded
document and how to remove an unnecessary attached document.
These steps might be necessary in the following cases:
The validation report contains fatal errors and additional documents have to be added
to explain them. Please refer to Section 3.3 about how to manage fatal errors.
When the Administration needs to add additional documents or modify some of the
attached files after receiving and examining a filing submitted by an Operator or IGSO.
Please refer to Section 4.3 about the filing submission to the Bureau.
When Operator managers/users and IGSO users discover that information is missing
from the filing and want to add additional documents before submitting it to the
Administration for approval.
When Administration managers/users discover that information is missing from the
filing and want to add additional documents before submitting it to the BR.
When users discover unnecessary attached documents in the filing and want to remove
them before submitting it to the Administration or to the BR.
Note that mdb files cannot be modified after validation. If users want to modify them, they have to
cancel the created filing, create a new one by uploading the correct mdb files and submit them for
validation again.
6.1 How to add complementary documents to a filing
Anytime when the button is available for use in the application, users are allowed to add
documents to the filing (for example, before submitting a filing to the Administration, or to the BR).
Fig. 26 Ready to submit to BR filing.
How to add complementary documents to a filing
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1. Click under the list of uploaded files to add new ones.
2. Select additional file(s) via the displayed "File Upload" window.
3. The selected files are available for upload (Fig.27).
4. Click "Browse" if the file Attachement2.pdf was chosen by mistake. The newly selected
file will replace its name in the field.
5. Click to remove the displayed file name from the field and to prevent uploading it.
6. Click "Upload" to upload the file whose name is displayed in the field.
7. Click "Upload All" to upload all selected files at once.
8. The button will remove the corresponding interface section if for some reason there is no
need for uploading additional documents.
Fig. 27 Interface for adding documents to a filing.
Fig. 28 Additional documents attached to the filing.
How to remove attached documents
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6.2 How to remove attached documents
When the removal of an attached document is allowed by the system, the action “Remove” is listed
in the Actions column of the filing.
Fig. 29 Document removal from a filing.
1) Click on the "Remove" link for the file whose name is displayed on the same row under the
File Name column (for example Attachement.pdf).
2) Confirm the removal by clicking the button "Delete" in the displayed confirmation popup.
3) Click "Cancel" to abandon the removal of Attachement.pdf.
As mentioned before, the mdb files such as SNS(MDB) and possibly GIMS(MDB) cannot be removed
from a filing. If for some reason they have to be modified or replaced with new ones, the filing has
to be deleted. A new filing needs to be created and submitted for validation.
6.3 How to modify attached files
If a document attached to a filing has to be modified, follow these steps:
1) Prepare the document that has to replace the already attached file.
2) Remove the file from the filing, which needs to be replaced.
3) Use to add the modified document (it can have the same name as the removed file).
4) Upload the modified file to the filing.
