DISTRIBUTION STATEMENT A: Approved for public release; distribution is
unlimited.
DEPARTMENT OF THE NAVY
HEADQUARTERS UNITED STATES MARINE CORPS
3000 MARINE CORPS PENTAGON
WASHINGTON DC 20350-3000
MCO 11240.106C
DC I&L (LF)
10 MAR 2019
MARINE CORPS ORDER 11240.106C
From: Commandant of the Marine Corps
To: Distribution List
Subj: NON-TACTICAL VEHICLE AND EQUIPMENT MANAGEMENT
Ref: See Enclosure (1)
Encl: (1) References
(2) Non-Tactical Vehicle and Equipment Management Manual
1. Situation. To provide policy and procedures issued by the Commandant of
the Marine Corps (CMC) for the management of non-tactical vehicles (NTV) and
other wheeled equipment and rolling stock, hereafter referred to collectively
as NTV. This Order provides administrative and technical instructions,
policies, and procedures for all personnel involved in the management of
procurement, operation, and maintenance of NTVs in accordance with (IAW)
references (a) through (bl).
2. Cancellation. MCO P11240.106B.
3. Mission. This Order issues policy for the management, acquisition, and
use of NTVs in the United States Marine Corps (USMC), IAW reference (d). All
Marine Corps orders and directives relating to garrison mobile equipment or
NTVs shall be in compliance with this Order.
4. Execution
a. Commander’s Intent and Concept of Operations
(1) Commander’s Intent
(a) The Deputy Commandant, Installations and Logistics (DC I&L),
under the direction of CMC, has managerial responsibility for the functional
area of NTVs.
(b) DC I&L, via the Facilities Division (LF), exercises
responsibility through central inventory management including planning and
programming, guidance, budgeting, initial acquisition and replacement of
equipment, approving and monitoring equipment allowances, and accounting for
the total inventory.
(2) Concept of Operations. Current standard operating procedures
(SOP) should be updated to comply with this Order.
(a) Commanders, including installation and activity commanders,
commanding officers (CO), inspector-instructors (I-I), or district commanders
are responsible for all NTVs assigned to them. In addition to NTV
accountability, commanders have direct responsibility for operation and
maintenance planning and budgeting under the guidance and support of DC I&L.
MCO 11240.106C
10 MAR 2019
2
(b) Commanders shall assign a single fleet manager for the
management, operation, and maintenance of NTVs under their command, whether a
regional command, an installation, or geographically separated USMC activity.
The fleet manager is the only person authorized to request the acquisition of
NTVs for the installation or activity. It is incumbent upon all personnel
exercising supervisory responsibility to prevent abuse or misuse of equipment
as well as to promote its safe operation, proper care, and productive use.
(c) Non-appropriated fund (NAF) vehicles are subject to
additional NAF-related regulations and must comply with reference (i) and
this Order, however the commander may leave the direct management and
economic control of NAF vehicles to the non-appropriated fund instrumentality
(NAFI).
(d) Operators assume direct responsibility for equipment assigned
or dispatched to them. This responsibility includes safe operation, proper
use, performance of such periodic maintenance as may be prescribed, and
collection of operational data as may be required.
b. Subordinate Element Missions
(1) Inspector General of the Marine Corps
(a) Coordinate with commanders, including installation and
activity commanders, COs, I-Is, or district commanders regarding the
integration of the provisions of this Order.
(b) Review implementation of this Order during installation or
command inspections.
(2) Commanders. Comply with the intent of the references and the
content of this Order.
5. Administration and Logistics. Recommendations concerning the contents of
this Order may be forwarded to DC I&L (LF), via the appropriate chain of
command.
a. Privacy Act. Any misuse or unauthorized disclosure of personally
identifiable information (PII) may result in both civil and criminal
penalties. The Department of the Navy (DON) recognizes that the privacy of
an individual is a personal and fundamental right that shall be respected and
protected. The DON's need to collect, use, maintain, or disseminate PII
about individuals for purposes of discharging its statutory responsibilities
will be balanced against the individuals' right to be protected against
unwarranted invasion of privacy. All collection, use, maintenance, or
dissemination of PII will be IAW references (a) and (b).
b. Records Management. Records created as a result of this Order shall
be managed according to National Archives and Records Administration approved
dispositions per reference (c) to ensure proper maintenance, use, and
accessibility and preservation, regardless of format or medium. Refer to
reference (bd) for Marine Corps records management policy and procedures.
MCO 11240.106C
10 MAR 2019
3
6. Command and Signal
a. Signal. This Order is effective the date signed.
b. Command. This Order is applicable to the Marine Corps Total Force.
C. G. Chiarotti
Deputy Commandant for
Installations and Logistics
Distribution: PCN 10211764600
MCO 11240.106C
10 MAR 2019
4
This Page Is Intentionally Left Blank
MCO 11240.106C
10 MAR 2019
Ref-1 Enclosure (1)
Ref: (a) 5 U.S.C. 552a
(b) SECNAVINST 5211.5E
(c) SECNAV M-5210.2
(d) DOD Manual 4500.36, “Acquisition, Management, and Use of DOD Non
Tactical Vehicles,” July 7, 2015
(e) TM 4700-15/1 Ground Equipment Records Procedures Manual
(f) Federal Management Regulation B-15, “Requirements for Management
Information Systems in Federal Vehicle Fleets," September 21, 2007
(g) 41 CFR § 102-34
(h) 41 CFR § 101-39
(i) DOD 7000.14-R, DOD Financial Management Regulation
(j) 41 CFR § 102-34, § 200
(k) 31 U.S.C. § 1344
(l) 31 U.S.C. § 1349
(m) Federal Management Regulation B-30, “Motor Vehicle Management”
(n) 49 CFR § 40
(o) 49 CFR § 382
(p) 49 CFR § 383
(q) 5 CFR § 930,
(r) MCO 11240.118
(s) MCO 5110.1D
(t) TM 11240-15/3G, “Tactical Motor Transport Licensing Official’s
Manual”
(u) MCO 5100.19F
(v) SECNAVINST 11240.20
(w) Energy Independence and Security Act of 2007, Public Law 110-140
(x) Executive Order 13834, “Efficient Federal Regulations”
(y) Executive Order 13514, “Federal Leadership in Environmental, Energy,
and Economic Performance”
(z) Presidential Memorandum, “Federal Fleet Performance”
(aa) MCO 7010.20
(ab) 31 U.S.C. § 1341
(ac) MCO P1700.27B W/CH 1
(ad) MCO 7010.19 W/CH 1
(ae) Navy Marine Corps Acquisition Regulation Supplement 5201.601-90
(af) MCO P5102.1B W/CH 1-2
(ag) MCO 5100.29B
(ah) Executive Order 13513, “Federal Leadership on Reducing Text
Messaging While Driving”
(ai) MCO 4400.150
(aj) 41 CFR § 101-25.405
(ak) MCO 4790.2
(al) MCO 4733.1C
(am) 49 CFR § 393.75
(an) MCO 11262.2 w/Admin Change
(ao) DOD Instruction 5000.64, “Accountability and Management of DOD
Equipment and Other Accountable Property," April, 27, 2017
(ap) NAVSUPINST 4200.98A, “Department of Navy Policies and Procedures
for the Operation and Management of the Fleet Card Program,"
April 16, 2014
(aq) 5 CFR § 2635
(ar) DOD Instruction 7041.3, “Economic Analysis for Decision-Making,”
September 9, 2015
(as) Executive Order 13149, “Greening the Government through Federal
Fleet and Transportation Efficiency”
(at) 49 U.S.C. § 32917
MCO 11240.106C
10 MAR 2019
Ref-2 Enclosure (1)
(au) Executive Order 11912, “Delegation of Authorities Relating to
Energy Policy and Conservation”
(av) 42 U.S.C. § 6374
(aw) 42 U.S.C. § 13212
(ax) Energy Independence and Security Act of 2007, § 141
(ay) Defense Authorization Act FY2002, Public Law 107-107, § 318
(az) Energy Policy Act of 2005, Public Law 109-58
(ba) Energy Independence and Security Act of 2007, § 246
(bb) Energy Conservation and Reauthorization Act of 1998, Public Law
105-388
(bc) SECNAV Notice 5210
(bd) MCO 5210.11F
(be) SECNAV INSTR 12752.1A W/CH 1
(bf) 41 CFR § 101-26.800
(bg) DLAI 4155.2
(bh) MCO 4855.10C
(bi) SECNAVINST 4855.3B
(bj) Fixing America’s Surface Transportation Act of 2105, Public Law
114-94
(bk) Federal Management Regulation B-43, “Vehicle Allocation
Methodology for Agency Fleets”
(bl) 41 CFR § 109-38.5103
MCO 11240.106C
10 MAR 2019
i Enclosure (2)
TABLE OF CONTENTS
IDENTIFICATION TITLE PAGE
Chapter 1 INTRODUCTION..............................................1-1
Chapter 2 OPERATIONS................................................2-1
Chapter 3 PROCUREMENT...............................................3-1
Chapter 4 VEHICLE LEASING...........................................4-1
Chapter 5 VEHICLE SAFETY, MISHAP PREVENTION, AND ACCIDENT REPORTING.5-1
Chapter 6 REGISTRATION, IDENTIFICATION, AND MARKING.................6-1
Chapter 7 MAINTENANCE MANAGEMENT....................................7-1
Chapter 8 INVENTORY MANAGEMENT......................................8-1
Chapter 9 FLEET/FUEL CARD...........................................9-1
Chapter 10 REPORTING TIMELINES......................................10-1
Chapter 11 USE OF ALTERNATIVE FUELS AND VEHICLES....................11-1
Appendix A OFFICIALS AUTHORIZED DOMICILE TO DUTY TRANSPORTATION......A-1
Appendix B GUIDANCE FOR CONDUCTING COST-COMPARISON STUDY.............B-1
Appendix C ABBREVIATIONS AND ACRONYMS................................C-1
Appendix D FAIR WEAR AND TEAR DETERMINATION GUIDE....................D-1
MCO 11240.106C
10 MAR 2019
1-1 Enclosure (2)
Chapter 1
Introduction
1. Definition. The term NTV covers commercially available owned, leased, or
otherwise controlled passenger and cargo vehicles, low-speed electric
vehicles, trailers, material handling equipment (MHE), engineer equipment,
and railway rolling stock. The term passenger carrying includes sedans,
ambulances, buses, sport utility vehicles, pick-ups, and passenger vans.
Fleet managers operate NTV fleets in support of transportation and
maintenance requirements aboard Marine Corps activities. Fleet managers
shall not use NTV fleets for tactical purposes, nor shall they deploy NTV
assets or allow units, commands, or operators to deploy NTVs.
2. General Information
a. Effective control over the operation and use of NTVs require close
attention to the organization and management of resources. The goal of fleet
managers is to provide optimum efficiency, responsiveness, effectiveness, and
supportability of military missions, while maintaining an economy of
resources.
b. Fleet managers shall use NTV fleet assets to the fullest extent
possible to meet general administrative support requirements for the
following reasons:
(1) Reduce the cost of administrative transportation.
(2) Reduce the usage and preserve the readiness of tactical
equipment.
c. The basic policy governing operational management of NTVs is to
provide maximum mission-essential service with minimum fleet expense. Fleet
managers shall meet this objective by adhering to the equipment operational
requirements as outlined in this Order, continually evaluating their
equipment assignment methods including equipment-to-task suitability, and
analyzing actual equipment use. COs shall support the fleet manager’s
efforts to ensure that only the minimum essential vehicles are maintained and
assigned to all customers, including tenant commands.
d. Reference (e) contains instructions for completion and use of NTV
related forms. Fleet managers should coordinate the use of electronic forms
and reports with the DC I&L (LF) prior to use or submission.
3. Resources Management
a. The single most important factor in the effective administration of
the NTV Program is the combined involvement of the installation or activity
commander and the fleet manager in the management of NTV resources and
operations.
(1) After considering factors of mission, geographic layout, location
of the command and its facilities, types of equipment assigned, and the
requirements of this Order, installation and activity commanders shall
establish a local SOP for their NTV fleet.
MCO 11240.106C
10 MAR 2019
1-2 Enclosure (2)
(2) The SOP should address issues unique to the activity’s location;
for example, walking distances and permissible operating distances (POD) may
be different at each location.
b. The following are some of the essential procedures for effective
operation and resource management:
(1) Provide maximum pooling of all NTVs, when consistent with mission
application.
(2) Establish procedures for assignment and use of equipment.
(3) Establish central dispatch points for control.
(4) Maintain flexibility to meet changing requirements.
(5) Provide for the most economical use of manpower and equipment.
(6) Establish driver selection, training, and licensing IAW reference
(d).
(7) Ensure the safety, security, and proper use of equipment.
(8) Institute a rotation or exchange, where practical, to ensure each
vehicle achieves its programmed life usage. Rotation shall be considered for
vehicles for which utilization consistently falls below the average or the
requirements established in the annual Vehicle Allocation Methodology (VAM)
IAW reference (m).
(9) Provide for the collection of operational and cost data as a
basis for inventory and allowance actions, and performance or cost evaluation
and reporting.
(10) Maintain focus on proper operator's maintenance.
(11) Maintain allowances and sub-allowances.
(12) Ensure prompt performance of scheduled and corrective
maintenance.
(13) Designate a single installation or activity fleet manager and
ensure training in fleet management and employment of the tools available in
the Fleet Management Information System (FMIS).
(14) Implement and fully utilize FMIS IAW reference (f).
c. In determining the appropriate use of equipment resources, fleet
managers shall also consider the following:
(1) Alternative forms of transportation that are reasonably
available. Each person is responsible for exercising fiscal responsibility
in the expenditure of public resources. Where other means of service support
are available, management discretion should preclude furnishing government-
owned equipment for services that are not essential.
(2) Per reference (d), The Marine Corps will assume no liability for
personal injury or property damage caused by the NTV.
MCO 11240.106C
10 MAR 2019
2-1 Enclosure (2)
Chapter 2
Operations
1. Pooling
a. General Information. The physical and administrative pooling of
equipment to the maximum extent possible will eliminate duplication of
effort, facilities, and services. However, mission, distance, economy,
effectiveness, emergency functions, or other factors may indicate sub-pools
to be the most practical method of operation. All equipment sub-pools shall
remain under the control of the single installation or activity fleet
manager.
b. Pooling resources. Pooling resources and the establishment of
administrative controls are under dispatching authority. Fleet managers
shall evaluate mission requirements against equipment resources. Normally,
such evaluation will indicate that short-term dispatching of equipment
(including "taxi" vehicles or equipment operated by users) will meet the
majority of the installation or activity's requirements. Justifiable
requirements and the categories described in the following paragraphs will
assist in determining proper assignment for all types of equipment.
2. Assignment Classifications. Fleet managers shall maximize the use of
automotive equipment on a pooled basis to help ensure the highest effective
level of utilization based on the definition of Classes A, B, and C.
a. Class A. This class applies to automotive equipment falling under
two types of authorized continuing assignment. Personnel authorized Class A
assigned vehicles shall use such vehicles for official duties only, and shall
not reassign such vehicles to others not entitled to Class A assignments.
(1) The two types of Class A assignments are as follows:
(a) Continuing assignment of passenger carrying vehicles to those
command positions authorized full-time assignment by regulation and as
approved by the Secretary of Defense. This assignment is authorized by
reference (d) and is only authorized for use by CMC.
(b) Continuing assignment of passenger carrying vehicles on the
basis of billet and the need for immediate availability of transportation.
This assignment shall only be authorized by DC I&L (LF).
(2) As required, DC I&L (LF) will annually publish the Class A
Assignment Message via the Automated Message Handling System. This Message
will authorize Class A assignments for specified command billets. Class A
assigned vehicles will be limited to sedans, of a size and specification
outlined in the Message, leased from Government Services Administration (GSA)
unless otherwise approved by DC I&L (LF).
(3) Authorization for Class A assignment neither provides for nor
changes vehicle allowance.
(4) Authorization for Class A assignment does not infer authorization
for domicile-to-duty transportation regardless of residency status (i.e.,
quarters location in relation
MCO 11240.106C
10 MAR 2019
2-2 Enclosure (2)
to the installation) of the billet incumbent. A change in billet incumbent
will not require new authorization. Class A authorizations will remain valid
until rescinded by DC I&L (LF).
b. Class B. Class B assignment applies to all types of vehicles and
equipment. The definition of Class B assignment is the authorization of a
recurring dispatch of the same equipment for activities and functions which,
by nature, require the use of the same equipment on a regular basis.
Vehicles assigned in this category shall not be assigned for purposes of
convenience or to avoid the use of pool vehicles (Class C assignment). Class
B assignment should be limited primarily to special purpose vehicles, such as
vehicles equipped with permanently affixed, specialized tools and/or
equipment required to perform a specific, specialized mission.
(1) Class B assignments should only be considered when requirements
cannot otherwise be met through the use of Class C (pooled) vehicles, other
means of transportation, or if it is determined to be the most cost
effective.
(2) In all cases, installation and activity commanders shall
authorize Class B assignments in writing and shall specify the unit or tenant
activity to which assigned. An installation or activity commander may
delegate authority to the single installation or activity fleet manager to
authorize Class B assignments. Records of Class B justifications shall be
documented on Class B justification records which, at a minimum, fully
explain the proposed use of the vehicles and address the following elements:
(a) Number of personnel assigned to operate pooled vehicles.
(b) Current mix of vehicles.
(c) Required mix of vehicles.
(d) Expected utilization in terms of miles, hours, passengers,
supplies, and materials.
(e) Expected number of daily trips on and off base.
(f) Whether vehicle(s) is needed for administrative, supply, work
oriented, or mission essential purposes.
(g) Rationale for why other modes of transportation will not
suffice (shuttle bus, taxi service, U-drive, privately owned vehicle (POV),
or scooter).
(h) Mission impact statement if vehicle request(s) is denied.
(i) Reference of directive, project, or publication generating
request, where applicable.
(3) Vehicle and equipment utilization (miles/hours) shall be reported
to the fleet manager every 30 days.
c. Class C. Fleet managers shall pool all NTVs not assigned under Class
A or Class B authorization for performance of service on an "on-call" basis
and to provide equipment for operation of certain scheduled services. On-
call dispatches provide services through a single short-term dispatch of
MCO 11240.106C
10 MAR 2019
2-3 Enclosure (2)
equipment, usually not longer than one duty day. This includes the dispatch
of a pool "taxi vehicle" or providing user operated equipment. This portion
of the NTV fleet normally handles the bulk of the installation or activity
transportation requirements.
d. Annual Review of Assignments
(1) Installations and activity commands shall conduct annual reviews
of all vehicle assignments to ensure that the assignment criteria for each
class is met. See Paragraph 12 on utilization.
(2) In addition, for reimbursable customers, fleet managers shall
review charge back rates (commonly referred to as rental rates) IAW reference
(i). GSA leased vehicle rental rates shall be based on the monthly lease
rate in addition to any fuel or mileage charges incurred by the Marine Corps
so that customers are properly billed for services.
(3) A letter sent to Class B customers, requesting validation of
Class B assignments is not considered a valid Class B review. An engaging
face-to-face interaction with each customer is preferable and may require
multiple discussions on a regular basis to justify vehicle assignments
adequately.
(4) In cases where customers are unable to justify retention of Class
B assignments, fleet managers shall reassign the vehicle to another customer,
return it to the GSA where applicable, or consolidate the vehicle to the
Class C pool.
(5) If a vehicle has reached or exceeded its life expectancy and no
requirement exists, it should be disposed of.
3. Dispatching and Operators
a. The FMIS, approved by DC I&L (LF), is the directed method of data
collection for installations. Any system chosen for the dispatch of NTVs
shall contain certain required data elements as detailed in reference (e).
b. Users/operators shall not park or garage NTVs outside the confines of
the installation or activity where it is assigned and shall not park in
quarters areas or at the domicile of the user. Responsible officers are
accountable for the security of assigned vehicles. In instances where fleet
managers authorize the parking or garaging of vehicles in areas away from the
parent command, vehicle operators shall make every effort to use parking
facilities of other military facilities or the nearest state or local
government property where practical. Where such facilities are not
available, fleet managers may authorize operators to use commercial parking
facilities that provide for the safety and security of the equipment.
c. The user/operator is responsible for the security of the vehicle
while on temporary duty/temporary additional duty (TDY/TAD) and outside a
secured location.
d. Active duty personnel shall wear appropriate military uniform while
operating government vehicles. Under unusual circumstances, installation or
activity commanders may authorize the wearing of appropriate civilian attire,
if such attire is better suited to the mission.
MCO 11240.106C
10 MAR 2019
2-4 Enclosure (2)
e. Volunteers in Marine Corps Community Services (MCCS) and other
programs, specifically non-government employees, shall not operate NTVs but
are authorized transportation as passengers when in the execution of
volunteer duties.
4. Official Use of Equipment
a. General Information. All NTVs are for official government purposes
only, i.e. to perform the mission of the Department of Defense (DOD). When
questions arise concerning the official use of equipment, resolve the issue
in favor of strict compliance with the statutory restrictions and the
policies of this Order.
(1) The determination as to whether a particular use is for official
purposes is a matter of administrative discretion to be exercised within
applicable law and regulations. In making such a determination,
consideration shall be given to all pertinent factors, including whether the
transportation:
(a) Is essential to the successful completion of a DOD function,
activity, or operation.
(b) Is consistent with the purpose for which the motor vehicle
was acquired.
(2) Additional information can be found in references (j), (k), and
(l).
b. Official Use Guidance
(1) Military and civilian personnel, by which this Order means
federal civilian employees, while in an official travel status, TDY/TAD, may
operate government owned, leased, or commercial rental vehicles for official
business, provided they possess a valid state driver’s license for the type
and class of vehicle they are to operate and travel orders that authorize the
use of a government vehicle.
(a) When an NTV (to include a rental vehicle) is used by civilian
and military personnel for official travel, its use shall be limited to
official purposes which includes the following:
1. Transportation between places where the employee's
presence is required for official business.
2. Transportation between temporary lodging when public
transportation is unavailable or its use is impractical.
3. Transportation to places necessary to obtain suitable
meals, drugstores, barber shops, places of worship, cleaning establishments,
and similar places required for the sustenance, comfort, or health of the
employee.
(b) The TDY/TAD status of an individual does not justify the
furnishing of transportation by NTV. Need, distance involved, and other
conditions will determine the use of NTV.
MCO 11240.106C
10 MAR 2019
2-5 Enclosure (2)
(c) The single installation or activity fleet manager may deny
the use of an NTV for TDY/TAD on the grounds of availability of
transportation assets or the cost effectiveness of using a government vehicle
in place of a commercial rental.
(d) If public or commercial facilities are inadequate or
nonexistent, official orders may authorize transportation between lodging and
duty station for personnel on TDY/TAD. However, TDY/TAD personnel shall make
maximum use of public services prior to requesting a vehicle from the motor
pool. When a DOD, public, or commercial transportation system is available
that meets the requirements, the use of any NTV or commercial rental car is
prohibited.
(2) Installation or activity commanders may authorize group
transportation support for authorized activities within the POD such as:
athletics, welfare, recreation, morale, and chaplain programs, if failure to
provide such services would have an adverse impact on the morale of service
members and such transportation is available without detriment to the
installation or activity's mission.
(3) Fleet managers may provide transportation for military and
civilian personnel officially participating in public ceremonies; official,
social, or civil functions; parades; and military field demonstrations.
(4) Individuals, such as non-DOD civilians, shall be transported only
IAW reference (d).
(5) Prospective military recruits may receive transportation in
connection with interviewing, processing, and orientation.
(6) Fleet managers shall not authorize transportation by government
vehicle for unofficial purposes or cases based solely on reasons of rank,
prestige, or personal convenience.
(7) Fleet managers shall not allow the use of NTVs, whether
authorized on a full-time or trip basis, in support of private business or
personal social engagements of the official concerned, family members, or
others.
(8) Military law enforcement personnel may, at the discretion of the
installation commander, use a government vehicle while in the performance of
official duties (i.e. on patrol), to move to and from mess halls for
meals/subsistence.
5. Domicile-To-Duty. The term "official purpose" shall not include
transportation, in whole or in part, of military or civilian personnel
between their domiciles and places of employment except in the following
cases:
a. CMC.
b. Selected Marine Recruiters. Assignment to recruiting duty does not
automatically entitle the individual to receive daily domicile-to-duty
transportation.
(1) When authorized by the CO, domicile-to-duty transportation may be
provided only on days when the individual performs field work. Typically,
MCO 11240.106C
10 MAR 2019
2-6 Enclosure (2)
such field work will include Marine recruiters who proceed directly from
their domicile to conduct official recruiting matters, when it is determined
to be infeasible or impractical for the recruiter to first drive to the
office location where the government vehicle is normally garaged.
(2) Marine recruiting stations shall maintain local logs or other
records per reference (c) to document the official purpose of all domicile-
to-duty transportation.
(a) The logs or records shall be easily accessible for audit.
(b) The logs or records shall contain the following:
1. Name and rank of recruiter using vehicle.
2. Name and rank of authorizing official.
3. Passenger carrier identification or registration number.
4. Date government vehicle authorized for use.
5. Location of use.
6. Duration (hours/mileage).
7. Justification for use of government vehicle from
domicile-to-duty.
(c) All logs shall be maintained IAW reference (c).
c. Billets Authorized in Writing by DC I&L (LF).
6. Group Transportation Service
a. For all group transportation, installations and activities shall
adhere to reference (d).
b. Fleet managers shall submit requests for authority to establish
scheduled group transportation services to DC I&L (LF). Requests will
contain the following information:
(1) Name, mission, and location of the activity.
(2) The number of current military and civilian personnel.
(3) A description of existing alternatives, including the use of
POVs, car pools, and group riding arrangements.
(4) Points that require service and the distance between the
installation and each point.
(5) A statement describing the previous efforts to make existing
facilities (public or private) adequate.
(6) The type of service proposed, plus information concerning all
necessary arrangements, such as rentals, charters, rates, routes, schedules,
MCO 11240.106C
10 MAR 2019
2-7 Enclosure (2)
type, source, number, seating capacity of the requested equipment, proposed
fees, and a map or sketch of the area enclosed.
(7) If government-owned vehicles will provide the proposed service,
requests shall indicate that the local commercial carriers have no desire or
capacity to provide the service.
(8) A statement as to the availability of appropriated funds (APF) to
operate the service.
(9) The desired begin date of service.
c. The following considerations will determine the basis for approval of
such services:
(1) Installation is not adequately situated with respect to the
source of manpower, thereby creating the need for some form of government
assistance to ensure adequate transportation is provided for assigned
personnel.
(2) In overseas commands where, due to the absence of adequate public
or private transportation, local political situations, security, personal
safety, or the geographic location of the duty station, such transportation
is essential to the effective conduct of government business.
7. Installation or Activity Bus Service
a. General Information. The capability to transport groups of
individuals on official business between offices or between installations is
a recognized requirement and is essential to mission support. The effective
use of buses reduces the requirement for smaller types of passenger carrying
equipment at installation motor pools. The size of the conveyance should be
no larger than what is needed to accommodate “duty” passengers.
b. Scheduled Activity Bus Service
(1) When required to support the defense mission, scheduled bus
services may operate within or between installations for transportation of
the following categories of personnel:
(a) Military personnel between troop billeting and work areas.
(b) Military and civilian personnel between offices and other
work areas on the installation or activity during normal duty hours.
(c) Dependents of military personnel on existing scheduled
activity routes on a space available basis only, at no cost or inconvenience
to the government. However, fleet managers shall not establish scheduled
activity bus service solely or primarily for dependents to the exclusion of
mission requirements, nor may such transportation of dependents generate
requirements for additional buses.
(2) Scheduled activity bus service is normally provided with NTV
support. Where local conditions permit, and it is more economical to do so,
fleet managers may request commercial contract service. Installations and
activities shall use APFs to pay all expenses for the operation of scheduled
activity bus services.
MCO 11240.106C
10 MAR 2019
2-8 Enclosure (2)
(3) Scheduled activity bus service requires careful planning of both
routes and schedules. Considerations include the density of population
authorized to use such service and activity work schedules. Thorough traffic
studies and the working hours of the installation will usually determine the
requirement for scheduled activity bus service. Installation commanders
shall validate the need for bus services, and review and approve schedules,
at a minimum, on an annual basis.
(4) Fleet managers shall not employ scheduled activity bus service
from quarters to work areas for officers residing in assigned quarters or for
enlisted personnel residing with their families in family type quarters or
other quarters converted for this purpose.
c. Military Community Activities. Fleet managers may provide bus
service in support of authorized MCCS programs, Family Service Center
Programs, or private organizations when such mass transportation is available
without detriment to the installation or activity's mission. This service
includes full support of Category A and B activities and support of Category
C activities from Table 2-1 only in the performance of executive control and
essential command supervision. Installations and activities shall not use
APFs for either the acquisition or lease of group travel vehicles solely or
partially to support MCCS activities, nor shall any reimbursable expenses
chargeable for the use of the equipment include any portion of the
acquisition cost of the vehicle. Installation commanders may grant approval
for this transportation service after considering the potential competition
with commercial transportation sources during the decision process.
Additionally, this service is subject to the following restrictions:
(1) Transportation provided to the following categories on a non-
reimbursable basis:
(a) In support of Chaplain Programs.
(b) MCCS functional staffs engaged in routine direct
administrative support of Category A, B, or C activities. See Table 2-1,
Categories of MCCS Activities.
(c) Teams composed of personnel officially representing the
installation in scheduled competitive events.
(d) DOD personnel or dependent spectators attending local events
in which a command or installation-sponsored team is participating.
(e) Entertainers, guests, supplies, and/or equipment essential to
MCCS Programs.
(f) Civilian groups transported to DOD installations in the
interest of community relations when invited by the installation commander or
other competent authority.
(g) Category A, B, and C sponsored activities, including
recreational tours and trips, when fees are not levied upon the passengers
(except fees made to cover the cost of the driver when required) and when
approved by the installation commander only after mission requirements have
been met.
MCO 11240.106C
10 MAR 2019
2-9 Enclosure (2)
(2) Special activities such as scouting programs and private
organizations may receive transportation on a reimbursable basis covering all
operations and maintenance costs of providing the service.
8. Transportation of Dependent School Children
a. This section addresses providing transportation services in support
of the education of dependents of DOD personnel, other children eligible to
attend DOD operated schools, and dependents of DOD personnel residing on
military installations within the United States who attend local or nearby
public schools.
b. Marine Corps transportation assets may be utilized to transport
dependent school children only as specified in reference (d). The preferred
equipment is a bus.
c. Fleet managers may provide transportation for dependent school
children to:
(1) DOD Schools.
(2) Local public schools when the schools are not accessible or
serviced by local school bus transportation.
(3) Nearby public schools other than local public schools, under the
following conditions:
(a) The nearby public school is not accessible.
(b) Installations may provide transportation to other public
schools (to include public schools for the handicapped) within the local
educational agency district of residence if determined that local public
schools that would normally enroll the children are unable to provide
adequately for their education.
(4) Transportation to private schools may be provided within the
below guidelines:
(a) The private school is not accessible and private school
transportation, either with or without cost to the child, is not available.
(b) The parent of the child submits a written request and
justification for transportation.
(c) The installation commander determines that either:
1. The local or nearby public schools, if any, are unable to
provide adequately for the education of the child concerned.
2. The vehicles authorized for transporting dependent school
children to public schools have extra space and transportation can be
provided to those attending private school without materially deviating from
the established route to the public school.
d. Fleet managers may provide transportation to dependent school
children that do not reside on a Marine Corps installation, on a space-
MCO 11240.106C
10 MAR 2019
2-10 Enclosure (2)
available basis between schools and military installations, only if the
situation meets all of the following criteria:
(1) The child is participating in a program covered by and
implemented in the Uniform Services Health Benefits Program.
(2) Transportation is currently provided between the military
installation and the school concerned.
(3) The child is present at a regular bus stop on the Marine Corps
installation or an established location along the regular route between the
military installation and the school.
e. Children may receive only one trip to and one trip from the school
per school day.
f. When conditions involve more than one Marine Corps installation,
fleet managers shall coordinate transportation arrangements to the maximum
extent possible.
g. Pay reimbursable costs to the applicable financial appropriation or
fund, or to miscellaneous receipts of the U.S. Treasury, as appropriate.
Costs will consist of costs incident to operation, maintenance, and
depreciation of equipment, including, but not limited to: fuel, oil, and
other consumable supplies used, as well as the compensation of drivers
(military or civilian) directly engaged in providing the transportation.
(1) Compute the compensation rate of civilian drivers on the basis of
their gross payroll compensation, plus a factor of 29 percent of gross
payroll compensation for fringe benefits.
(2) Compute the compensation rate of military drivers on the basis of
the reimbursement rates for military personnel.
h. Dependent school children may use available regularly scheduled
Marine Corps transportation, within and between installations, when traveling
to and from school to make connections with regular means of transportation.
Similarly, installation commanders may authorize special transportation
within the installation where doing so would make schools accessible by
regular means of transportation.
i. The installation commander may authorize exceptions to the commuting
or walking area criteria.
9. POD
a. The POD is a guide for determining when it is more economical to use
commercial transportation. It is usually more economical to use the services
of commercial carriers for the transportation of personnel and cargo to
destinations outside the immediate areas of the installation or activity.
Therefore, the DOD has established a one-way distance of 100 miles as a guide
to base PODs for motor vehicles. Fleet managers shall make every effort to
use commercial transportation outside the POD and NTV inside the POD. Use of
NTVs outside the POD requires approval by the installation commander.
b. When a POD beyond a one-way distance of 100 miles is required, each
activity shall establish the required POD in writing and include it in its
MCO 11240.106C
10 MAR 2019
2-11 Enclosure (2)
NTV SOP. The POD established for an activity should be sufficient to support
normal motor vehicle transportation requirements; however, the POD should not
normally exceed the distance identified above. A copy of the written
approval for POD extension shall be provided to DC I&L (LF).
10. Maximum Walking Distance
a. A maximum walking distance describes the distance between points of
travel beyond which it is reasonable to provide an NTV for transportation.
b. Each activity’s NTV SOP shall include its maximum walking distance,
normally one mile.
11. Determining the Method of Transportation for Personnel. When motor
vehicle transportation is essential to the performance of official business
and falls outside the maximum walking distance, the following transportation
methods are preferred in the order shown, to the extent that they are
available and capable of meeting mission requirements:
a. Marine Corps scheduled bus service.
b. Scheduled public transportation.
c. Government Vehicle.
d. Use of a POV on a reimbursable basis.
e. Taxicab or other commercial transportation on a reimbursable basis.
12. Utilization
a. Utilization goals established in reference (bl) are management
indicators to compare to the annual utilization for a particular motor
vehicle on an installation or within an activity. Fleet managers shall
maintain continuous management and oversight of NTV utilization.
b. Annually, each installation and activity command shall evaluate
vehicle utilization and criticality to meet VAM requirements established in
references (z) and (bk).
c. Each installation and activity command shall submit results to DC I&L
(LF) as indicated in Table 10-1, Schedule of Reports. Fleet managers shall
complete and submit annual VAM reports to Headquarters Marine Corps (HQMC)
authorized FMIS IAW references (d) and (i). This data will include:
(1) Data validation, surveys, and disposition recommendations.
(2) Out-year inventory acquisitions and disposals via the Federal
Automotive Statistical Tool (FAST) to show planned changes in overall fleet
inventory over the next three years.
d. Refer to Utilization Goals, listed under Table 2-2, for annual
utilization guidelines by NTV classification type.
e. Fleet managers shall identify the individual NTV within each
type/class that falls below the mileage threshold during the fiscal year
(FY). Each identified NTV shall be reported as “under-utilized” and
MCO 11240.106C
10 MAR 2019
2-12 Enclosure (2)
evaluated for possible dispositions, to include one of the following:
disposal/turn-in, reassignment, replacement/downsizing, or retention with
proper justification.
f. Fleet managers shall report all under-utilized NTVs to the
installation or activity commander with recommended disposition and report
final action regarding the under-utilized NTVs to DC I&L (LF) using the
approved HQMC authorized FMIS.
g. The installation or activity commander shall ensure the NTV fleet
represents the minimum number and size of vehicles and equipment required to
support the mission. Equipment that does not meet minimum utilization and is
not justified via the VAM will be subject to reduction.
13. Licensing
a. Licensing Programs and Management. Each installation and activity
shall establish a licensing program to meet federal, state, local, and host
nation regulations through the development and implementation of vehicle
specific training for all Marine Corps NTVs and equipment operated on the
installation or by the activity.
(1) References (r) and (t) are listed for development of local SOPs
as well as guidance and direction on establishing a licensing program, as
these references are intended for tactical motor transport licensing.
Issues, recommendations, or concerns to this Order regarding licensing should
be addressed to the command’s safety office for clarification and response.
(2) Command licensing programs shall include a provision requiring
holders of out-of-state licenses to read and understand state and local
driving regulations including the Motor Transport SOP of the dispatching
unit.
(3) Installation and activity commands shall ensure SOPs address the
requirements for the commercial driver’s license (CDL), as well as alcohol
and drug abuse testing for designated positions, such as Class B CDL drivers,
IAW references (n) and (o).
(4) Each installation and activity shall ensure that its licensing
program for military and civilian operators meets or exceeds the minimum
federal requirements issued by the Secretary of Transportation in order to
maintain compliance with reference (p).
(5) Authorization to operate an NTV may be suspended or revoked for
cause at any time by the installation or activity commander or a designated
representative.
(6) Installations and activities shall establish programs, IAW
references (r) and (bc) to take adverse, disciplinary, or other appropriate
action against drivers who fail to operate NTVs IAW applicable laws and
regulations. Such programs shall include provisions for the assignment of
points for duty-related traffic violations, referral to the installation
provost marshal, and revocation and suspension of the authority to operate
NTVs.
(7) Installation and activity commands shall review each operator’s
authorization to operate NTVs IAW references (d) and (q).
MCO 11240.106C
10 MAR 2019
2-13 Enclosure (2)
(8) Installation and activity commanders shall require, as necessary,
more stringent licensing procedures to meet local rules or requirements.
b. CDLs. Driving certain commercial motor vehicles (CMVs) requires
special skills and knowledge beyond those required for a state motor vehicle
license. Prior to operating vehicles that have a passenger capacity of 16 or
greater (including the driver) and/or have a gross vehicle weight rating
(GVWR) greater than 26,000 pounds the following criteria must be met:
(1) Military personnel shall receive appropriate CDL-equivalent
training. Successful completion of the training shall be documented on the
OF-346.
(2) Civilian and contractor personnel shall obtain an appropriate CDL
for the vehicle being dispatched, along with vehicle-specific and hazardous
materials (HAZMAT) endorsements, as necessary.
c. OF-346. Installation and activity commands, via designated licensing
officials, shall issue OF-346s to military (enlisted and officer) and
civilian personnel for NTVs listed in paragraph 13h, IAW references (r), (s),
and (t).
(1) Licensing officials shall annotate on the OF-346:
(a) Type and capacity of NTV for which the operator is qualified.
(b) Operator restrictions, such as corrective lenses or
mechanical aid, if any.
(c) A record of violations and suspensions.
(2) Commands shall perform medical screenings of all personnel
holding certifications from the Emergency Vehicle Operator’s Course or OF-
346s for NTVs listed in paragraph 13h, with the exception of 4x4 vehicles,
IAW references (t) and (u).
(3) Commands shall make an inquiry into the driving record, through
the Department of Transportation’s National Driver Register, of each
individual prior to issuing an OF-346, IAW references (q) and (t).
d. Minimum License and Document Requirements for Dispatch. See Table 2-
3, License Requirements by Personnel and Vehicle Type, for quick reference to
what license(s) are required for all vehicle and equipment categories and for
the three types of personnel authorized for dispatch of government vehicles
and equipment.
(1) For 4x2 vehicles under 10,000 lbs. GVWR, military and civilian
personnel shall present a valid state-issued motor vehicle operator's license
and a DOD-issued identification document in order to obtain access to any
NTV.
(2) Before dispatching a vehicle to military, DOD civilian, or DOD
contractor personnel, the dispatcher shall verify that the operator has
current possession of a common access card (CAC) and the license or
certification required to operate the vehicle or equipment, as described in
this section and enclosure (1).
MCO 11240.106C
10 MAR 2019
2-14 Enclosure (2)
(3) All documents shall be in the driver's possession at all times
while operating the NTV.
(4) For dispatch of buses, operators shall be at least 21 years of
age and have successfully completed a bus operator’s course, IAW reference
(u).
(5) For dispatch of vehicles and equipment listed in paragraph 13h
below, with the exception of (1) 4x4 vehicles of any type and (2) vehicles
with passenger capacity of 12 through 15, operators shall have a valid
Medical Examiner’s Certificate, IAW reference (u).
e. Dispatching to Military Personnel. To dispatch an NTV to military
personnel, the following is required:
(1) Valid state driver’s license.
(2) CAC.
(3) Driver’s Improvement Course Certificate for personnel under the
age of 26.
(4) An OF-346 with endorsement(s) specific to the NTV, if the NTV
dispatched is listed under paragraph 13h.
(5) Valid Medical Examiner’s Certificate, if the NTV dispatched is
listed under paragraph 13h, with the exceptions of (1) 4x4 vehicles of any
type and (2) vehicles with passenger capacity of 12 through 15.
f. Dispatching to Civilian Personnel. To dispatch an NTV to civilian
personnel, the following is required:
(1) Valid state driver’s license.
(2) CAC.
(3) CDL (or commercial certification for equipment) and OF-346 with
endorsement(s) specific to the NTV, if the NTV dispatched is listed under
paragraph 13h. Licensing officials issuing OF-346s to civilian personnel
shall ensure that the expiration date coincides with the civilian’s state
driver’s license expiration date, with the exception of licenses for MHE
qualifications which will expire three years from the date of issue.
(4) Valid Medical Examiner’s Certificate, if the NTV dispatched is
listed under paragraph 13h, with the exceptions of (1) 4X4 vehicles of any
type and (2) vehicles with passenger capacity of 12 through 15.
g. Dispatching to Contractor Personnel. To dispatch an NTV to
contractor personnel, the following is required:
(1) Valid state driver’s license.
(2) CDL with applicable endorsements, if the NTV dispatched is listed
under paragraphs 13h(4) through 13h(12).
(3) Written authority to operate a government NTV. Written authority
to operate NTV shall be written into the contract under which the contracted
MCO 11240.106C
10 MAR 2019
2-15 Enclosure (2)
operator is employed. The contract shall state, in addition, that such
vehicles are for official use only and shall be operated and maintained IAW
this Order and reference (d).
h. Special Equipment and Vehicles. All operators require an OF-346,
which shall reflect the class, type, and capacity of equipment that the
individual is authorized to operate, in order to be dispatched the following
vehicles:
(1) 4x4 vehicles of any type (Medical Examiner’s Certificate not
required).
(2) Vehicles with passenger capacity of 12 through 15 (Medical
Examiner’s Certificate not required).
(3) Vehicles over 10,000 lbs. and up to 26,000 lbs. GVWR.
(4) Vehicles with passenger capacity greater than 16.
(5) Vehicles over 26,000 lbs. GVWR.
(6) Emergency vehicles.
(7) Special purpose vehicles (boom, garbage, dump trucks, etc.).
(8) Engineering equipment.
(9) MHE.
(10) Weight handling equipment (WHE).
(11) Construction equipment.
(12) Any vehicle or equipment used for HAZMAT purposes.
14. Training. Installations and activities shall program and budget for
specialized training needed to operate and maintain NTVs. Training shall be
conducted IAW reference (d).
15. Marine Corps Anti-Idling Policy
a. In order to reduce air and noise pollution, promote energy (fossil
fuel) conservation, and reduce wear and maintenance costs, operators shall
shut off vehicles and equipment whenever idling time is expected to exceed
five minutes. See references (w) through (z) for additional information on
the requirements to reduce fossil fuel consumption and greenhouse gas
emissions in federal fleets.
(1) “Idling” is defined as continuing to operate the engine while the
vehicle or equipment is stationary. “Vehicle” means any on-road, self-
propelled vehicle that is required by DC I&L (LF) to be registered and have
license plates. “Equipment” means any self-powered/person operated equipment
used in support of installation or activity operations and services.
(2) CMV and equipment shall never be left idling unless it is
specifically designed to operate power take-off to run auxiliary equipment.
MCO 11240.106C
10 MAR 2019
2-16 Enclosure (2)
(3) Engine warm-up periods shall not exceed five minutes, provided
proper air pressure and other critical settings of vehicle or equipment have
been reached.
(4) Excessive idling is considered vehicle or equipment abuse, and
personnel who violate this Order may receive an official citation from the
local command and may have driving or operating privileges restricted or
revoked.
(5) Installations and activities are encouraged to utilize technology
to assist in monitoring and enforcing this Order. Telematics devices can be
an effective tool to provide idling reports to installation or activity
leadership.
b. The following are exceptions to the five-minute idling order and are
limited to a 15-minute idling time:
(1) Any vehicle engaging in transportation of distinguished visitors
during periods of low or high temperatures or high humidity.
(2) Any vehicle or equipment operating during maintenance and
diagnostic purposes.
(3) Buses or other transit vehicles while in service and while
loading and unloading passengers.
(4) Law enforcement vehicles.
c. The following are exceptions to the five-minute idling order and are
limited to idling only as long as operationally necessary:
(1) Emergency response units responding to an emergency.
(2) Military Working Dog Vehicles, only while the dog is inside the
vehicle.
d. This Marine Corps anti-idling policy applies if state or local laws
are less stringent.
MCO 11240.106C
10 MAR 2019
2-17 Enclosure (2)
Category A - Mission Sustaining Activities
Armed Forces Professional Entertainment Program Overseas
Common Support Services
Gymnasium/Physical Fitness/Aquatic Training
Libraries
Parks and Picnic Areas
Recreation Centers/Rooms
Shipboard/Isolated/Deployed/Free Admission Motion Pictures
Sports/Athletics (Self-Directed, Unit Level, Intramural)
Unit Level Programs and Activities
Temporary Lodging Facility (In support of official travel)
Category B - Community Support Activities
Arts and Crafts Skill Development
Automotive Crafts Skill Development
Bowling Centers (12 lanes or less)
Child Development Centers
Entertainment (Music and Theater)
Joint Service Facility
Marinas without Resale or Private Boat Berthing
Outdoor Recreation
Recreational Swimming Pools, Equipment Checkout, Tickets and Tours
Sports Programs (Above the intramural level)
Stars and Stripes
Youth Activities
Category C - Business Activities
Aero Clubs
Amusement Machine Locations and Centers
Armed Services Exchange and Related Activities
Armed Forces Recreation Centers (Accommodation, dining, and resale)
Audio/Photo and Other Resale Activities
Bowling Centers (over 12 lanes)
Cabins/Cottages/Cabanas/Recreational Guest Houses
Golf Courses and Stables
Marinas and Boating Activities with Resale or Private Boat Berthing
Military Open Messes/Clubs
Motion Pictures (Paid admission function)
Motorcycle Clubs
Parachute/Sky Diving Clubs
Rod and Gun Clubs
Skeet/Trap Ranges
Supplemental Mission (In-flight services/military museums, etc.)
Temporary Lodging Facility
Table 2-1. --Categories and Examples of MCCS Activities
MCO 11240.106C
10 MAR 2019
2-18 Enclosure (2)
NTV Classification
GVWR
Mileage
Sedans/Station Wagon
N/A
12,000
Buses:
Body on Chassis up to 37
PAX
N/A
9,000
Body on Chassis over 37 PAX
N/A
15,000
Integral
N/A
25,000
Trucks and Tractors:
1/4 – 3/4 ton
Under 7,000
10,000
1-10 tons
7,000 – 39,999
7,500
11 tons and up
40,000 and up
10,000
Table 2-2. --Annual Utilization Guidelines
MCO 11240.106C
10 MAR 2019
2-19 Enclosure (2)
NTV
Type/Class
Personnel License Requirements
(with DOD-issued Identification)
Military
Civilian
Contractor
(with authority
written in
contract)
Light Duty (LD)
Passenger Vehicles
State License
State License
State License
LD Trucks under 10,000
lbs. (4x4)
OF-346 and State
License
OF-346 and State
License
State License
Medical Certification required for all categories below, IAW applicable regulations.
Vehicles 10,000 -
26,000 lbs.
OF-346 and State
License
OF-346 and State
License
State License
Vehicles over 12
Passengers (including
driver)
OF-346 and State
License
OF-346 and State
License
State License
Vehicles of 16
Passengers or more
(including driver)
OF-346
with applicable
endorsement and State
License
CDL and OF-346 with
applicable
endorsements
CDL with
endorsement
Special Purpose
Vehicles:
- Ambulances
- Boom/Bucket Trucks
- Garbage/Sweeper
Trucks
- Dump Trucks
- Comm/Walk-In Vans
OF-346 with
applicable
endorsements and
State License
CDL and OF-346 with
applicable
endorsements
CDL with
endorsement
Trucks over 26,000
lbs.
OF-346 with
applicable
endorsement and State
License
CDL and OF-346 with
applicable
endorsements
CDL with
endorsement
Non-Tactical
Equipment:
- MHE,
- WHE,
- Engineering
equipment,
- Construction
Equipment
OF-346 with
applicable
endorsements and
State License
OF-346 with
applicable
endorsements,
Applicable
Commercial
Certification,
and State License
Applicable
Commercial
Certification
Vehicles/Equipment of
any type with
HAZMAT/Explosives
OF-346 with equipment
and HAZMAT
endorsements and
State License
CDL and OF-346 with
equipment and HAZMAT
endorsements
CDL or Applicable
Certification
with HAZMAT
endorsement
Table 2-3. --License Requirements by Personnel and Vehicle Type
MCO 11240.106C
10 MAR 2019
3-1 Enclosure (2)
Chapter 3
Procurement
1. General Information. The Marine Corps uses centrally-managed programs
for the procurement of APF vehicles and equipment in order to manage total
inventory numbers, ensure proper accountability, and ensure compliance with
federal fleet management requirements. The total number of NTVs, including
government owned and leased vehicles, in use at any command may not exceed
the command’s authorized Table of Equipment (T/E). NAF procurement of NAFI
vehicles shall comply with reference (aa), in addition to all size,
efficiency, and alternative fuel requirements from applicable NTV policies
(see Chapter 11).
2. Budgeting
a. DC I&L (LF) plans, programs, budgets, and executes Procurement Marine
Corps (PMC) funds for the procurement of NTVs across five programs:
(1) Commercial Passenger Vehicles.
(2) Commercial Cargo Vehicles.
(3) Emergency Response Vehicles.
(4) Garrison Mobile Engineering Equipment.
(5) MHE.
b. Each program requires individual budget and inventory accountability
for each new, replaced, or disposed item. Unauthorized local procurement of
NTVs with other than PMC funds is a violation of the Anti-Deficiency Act and
DC I&L (LF) will not issue USMC NTV registration numbers or license plates,
until appropriate controls have been implemented to ensure that unauthorized
procurements will not reoccur.
c. DC I&L (LF) budgets appropriated operation and maintenance of Marine
Corps funds for the acquisition of leased vehicles under the Vehicle Lease
Program (VLP). See Chapter 4, Vehicle Leasing, for more information on
leasing NTV assets.
d. For each procurement program, DC I&L (LF) will release annually an
initial prioritized procurement list (PPL) to all commands. The
prioritization plan will be based on maintenance, utilization, and cost data
in the FMIS. The replacement utility function in FMIS generates the PPLs,
which are sent electronically to each installation for commands to initiate
and inform the annual procurement cycle for the following FY.
e. Prior to any new procurement of Marine Corps-owned vehicles or
equipment, commands shall submit:
(1) Validation of authorized allowances.
(2) Expected (or proof of) utilization for new acquisitions.
(3) Justification for all replacements, realignments, or new
acquisitions.
MCO 11240.106C
10 MAR 2019
3-2 Enclosure (2)
(4) Data showing that equipment meets/exceeds the anticipated service
life and maintenance cost based on recommendation by fleet managers.
f. After reviewing the official PPL generated by FMIS, commands shall
submit revised PPLs to DC I&L (LF) for all procurement requirements the
command deems necessary for the following FY. Fleet managers shall ensure
PPLs with priorities for each program are uploaded to DC I&L Marine Corps
Installations Command (MCICOM) G4 Transportation Service’s SharePoint Site
procurement folders as specified in yearly guidance. Fleet managers must
provide the following supporting data:
(1) Specifications for all prioritized procurement requests.
(2) Training or other requirements, such as software or diagnostic
equipment, to support the vehicle/equipment to be procured.
(3) Extended warranty requirements based on demonstrated value to the
government.
g. Upon receipt of prioritized procurement requests, HQMC will conduct a
thorough requirements analysis and review. This review will validate
prioritization of requirements, minimize duplication of orders, and confirm
specifications prior to procurement.
h. Program managers of specialty programs with different types of
appropriations are to coordinate all NTV requirements with the appropriate
installation fleet manager. Examples of specialty programs are Qualified
Recycling Program, Marine Corps Forestry Program, and Environmental
Management Program. Vehicles in support of these programs are NTVs and fall
under this Order and HQMC central fleet management. These vehicles shall be
included in the installation‘s prioritized procurement requests.
i. For procurement of vehicles with NAF, refer to references (aa), (ac),
and (ad). NAF and APF NTV procurements shall comply with all federal, DOD,
and USMC regulations and directives on NTVs. Vehicle procurements with NAF
are not subject to the APF procedural requirements and timelines in this
chapter.
3. Procurement Cycle. The annual procurement cycle is as follows, unless
otherwise directed by DC I&L (LF):
a. Jan - DC I&L (LF) will provide the following reports for fleet
manager review:
(1) Current and prior year procurement status.
(2) Accountable Property System of Record (APSR) T/E and inventory
annual review of all NTV assets.
b. Apr - DC I&L (LF) publishes annual guidance to fleet managers to
submit prioritized procurement requests. This guidance will include an
initial prioritized procurement list for the service with projected funding
for the following FY.
c. May - Fleet managers shall submit to HQMC finalized procurement
requests with specifications to DC I&L (LF) no later than 15 June of the
current FY.
MCO 11240.106C
10 MAR 2019
3-3 Enclosure (2)
d. Aug - DC I&L (LF) releases the projected procurement plan to the
installations/commands for comment.
e. Oct - DC I&L (LF) will execute the procurement plan in coordination
with fleet managers.
f. T/E and Inventory Reporting. Fleet managers shall submit
validated/corrected T/E and inventory report to DC I&L (LF) through the APSR
system, including:
(1) Verified T/E inventory report.
(2) Modification of allowance (MOA) requests.
4. Procurement Methods
a. Centralized Procurement. Centralized procurement is the primary
method in which DC I&L (LF) procures all Marine Corps NTVs. Equipment
specifications will be standardized where possible to achieve standardization
throughout the fleet.
b. Local Procurement
(1) Only DC I&L (LF) may authorize local procurement, with APFs, of
NTVs that are not automotive vehicles, per reference (ae) such as trailers,
MHE, and engineering equipment.
(a) Commanders shall ensure that all requests for local
procurements are coordinated with the fleet manager and forwarded to DC I&L
(LF) for approval prior to taking any contracting action. When authorized,
DC I&L (LF) will allocate PMC funds for local procurement of specialized
assets.
(b) Only funds authorized by DC I&L (LF) shall be used for local
procurement. Fleet managers and contracting officers shall ensure that funds
are awarded within the time period designated by DC I&L (LF).
(c) Fleet managers shall track and monitor the procurement
process and provide DC I&L (LF) a status of procurement action 30 days prior
to expiration of funds.
(2) Procurement of vehicles with NAF shall be approved by the head of
the NAFI and executed IAW reference (aa).
5. Allowances
a. T/E allowances, as identified in the APSR, establish Marine Corps-
owned and commercially-leased equipment inventories authorized at each Marine
Corps activity or command to provide essential services under normal
conditions.
b. As part of the annual inventory review (see Chapter 8), fleet
managers shall review T/E allowances annually to ensure vehicle and equipment
requests are in compliance with quantities reflected in the APSR inventory
system. Commands shall not exceed T/E allowances without authorization from
DC I&L (LF).
MCO 11240.106C
10 MAR 2019
3-4 Enclosure (2)
c. Fleet managers shall submit a MOA request to DC I&L (LF) when current
allowances cannot provide essential services under normal conditions. Fleet
managers shall ensure on-hand vehicles meet or exceed minimum utilization
requirements prior to requesting a MOA. MOA requests shall include the
following:
(1) Equipment code T/E requiring adjustment.
(2) Current T/E allowance.
(3) Requested increase or decrease to T/E allowance.
(4) Any other equipment allowances affected.
(5) Detailed justification of why the current allowance is inadequate
to meet the activity’s mission.
(6) Utilization data, in standard FMIS utilization report format,
which includes the entire allowance for the equipment code.
d. A request for replacement of equipment that does not meet the mileage
threshold in the annual VAM and that are not in compliance with this Order
will not be approved.
6. Sedan Authorizations
a. The DOD requires all CMV acquired within the DOD to be the minimum
body size, maximum fuel efficiency, and minimum ancillary equipment necessary
to fulfill the operational mission for which obtained. Additionally, the
Marine Corps will procure, whether by purchase or by lease, only class I and
II sedans except when DC I&L (LF) approves class III mid-size sedans (MSS) as
mission essential. Accordingly, fleet managers shall satisfy requirements
using class I and II sedans, except for the following:
(1) CMC.
(2) Assistant Commandant of the Marine Corps.
(3) Billets included in the Class A MSS Assignment Message.
b. Waiver requests for Class A MSS Assignment shall be submitted to DC
I&L (LF). Class A vehicles may not be assigned, and an MSS may not be
ordered without inclusion in the Class A MSS Assignment Message or a written
approval from HQMC.
c. Commands shall obtain approval for class III sedans from DC I&L (LF)
prior to entering into any lease agreement. DC I&L (LF) will determine the
most cost-effective method of obtaining class III vehicles IAW DOD
directives.
d. Upon issue of a letter of authorization for class III MSS, DC I&L
(LF) will adjust NTV fleet T/E allowances for class I and II (compact) sedans
with an allowance for leased class III MSS of the same quantity.
e. MSS or smaller are authorized for law enforcement missions. A fleet
manager may modify a vehicle at the command’s expense, IAW established law
enforcement requirements.
MCO 11240.106C
10 MAR 2019
3-5 Enclosure (2)
7. Four-Wheel Drive Authorizations
a. Fleet managers shall control the use of 4x4 vehicles strictly, in
order to reduce acquisition and leasing costs and decrease petroleum
consumption, and shall maintain all records on-site. Activities shall submit
written requests to justify the 4x4 requirements to the installation or
activity fleet manager. Where warranted, the fleet manager has the authority
to disapprove the request.
b. Fleet managers may establish limited 4x4 vehicle pools for general
support to handle unique mission requirements and shall restrict their use to
only those missions that require such capability on a continuous and
reoccurring basis.
c. Assignment of 4x4 vehicles is authorized to support continuous four-
wheel drive capability requirements, such as game wardens, range support, and
emergency response vehicles.
d. Requests for 4x4 vehicles due to terrain or geographic locations
shall only be approved when the vehicle will be used in the 4x4 configuration
the majority of the time. Occasional inclement weather operation is not
sufficient authorization for 4x4 use or assignment.
8. Used Equipment
a. The procurement of used serviceable equipment is an economical
alternative method of filling NTV requirements but does not constitute a
primary source of equipment.
b. When a fleet manager becomes aware of a serviceable used item that
would fill a particular requirement, the manager should request authority
from DC I&L (LF) in writing to acquire the equipment and include a full
description of the equipment, approximate cost, anticipated service life, and
information regarding equipment it replaces and allowances affected.
c. If approved, DC I&L (LF) will obtain appropriate waivers from single
item managers and forward local purchase authority and funding to the
requesting fleet manager and local contracting office.
MCO 11240.106C
10 MAR 2019
4-1 Enclosure (2)
Chapter 4
Vehicle Leasing
1. General Information. The three methods of lease acquisition available to
fleet managers of APF activities are short-term, long-term, and VLP. On-hand
NTV assets shall be fully utilized prior to the lease of additional
equipment.
2. Short-Term Leases. Fleet managers shall review all requests for short-
term leases.
a. Fleet managers are authorized to approve NTV leases for periods less
than 60 days without the submission of a MOA, under the following
requirements:
(1) Short-term leases shall be authorized by the command’s fleet
manager.
(2) Funding remains the responsibility of the requesting activity.
(3) Short-term leases shall not be extended beyond 59 days.
b. Fleet managers should consider short-term leases to support
unscheduled, nonrecurring, or surge requirements where NTVs are not available
for use or cannot economically meet operational demands.
c. Short-term leases may temporarily increase the on-hand vehicle
quantities beyond the approved T/E. The contracting office shall not lease
vehicles until after obtaining an authorization letter from the fleet
manager.
3. Long-Term Leases. All NTV leases in excess of 59 days are considered
long-term leases within the Marine Corps. Fleet managers shall evaluate all
requests and forward validated requests to DC I&L (LF) for approval in the
form of a MOA. Funding will be the responsibility of the requesting
activity. In order to receive HQMC approval, an installation or activity
shall have either a T/E deficiency or a new operational requirement supported
by a MOA.
a. Commercial Leases. In some cases, it may be more cost effective to
lease rather than purchase vehicles or equipment.
(1) Fleet managers shall perform a cost-comparison, IAW the guidance
in this Order and reference (d) and submit it to HQMC. Installations and
activities shall not commercially lease NTVs without written approval from DC
I&L (LF).
(2) If HQMC approves a commercial lease longer than 120 days, it
shall only be contracted through Naval Facilities and Engineering Command.
b. GSA Leases. The Marine Corps utilizes GSA Fleet (leasing) to source
the vast majority of its LD and significant portions of its medium duty (MD)
vehicle fleet. Commands that wish to lease vehicles outside of GSA Fleet
should provide an economic analysis along with justification to DC I&L (LF)
IAW this Order and reference (d).
MCO 11240.106C
10 MAR 2019
4-2 Enclosure (2)
4. VLP. The VLP is a HQMC Program that funds long-term GSA leased NTVs for
MCICOM and Marine Forces Reserve (MARFORRES). This program provides fleet
managers with a substantially more modern NTV fleet operating at reduced
maintenance costs and permits them to take full advantage of emerging
automotive technologies. This program is centrally-managed and funded by
HQMC, provides base operations support vehicles, and may only be used to fund
vehicles within T/E.
5. Lease Request Procedures
a. The requesting activity shall submit requirements to the fleet
manager, detailing the following:
(1) Specific and detailed justification of requirement.
(2) Anticipated period of lease.
(3) Funding source for the request.
(4) Anticipated utilization.
b. The fleet manager shall review and validate requests and determine
availability of fleet assets to ensure, prior to short-term leasing, that on-
hand assets cannot meet the requirement.
c. Requirements that can be met from on-hand inventory shall not be
forwarded to DC I&L (LF) for consideration. Approval by DC I&L (LF) is
required prior to any APF contracting action for long-term leases.
6. GSA Replacement Orders. Fleet managers shall continually evaluate
mission requirements with activities to ensure that the Marine Corps acquires
the most fuel and cost-efficient vehicles.
a. DC I&L (LF) will review all replacement orders and make USMC-wide
reorder policies with vehicle-specific recommendations.
b. Fleet managers shall coordinate with their GSA representatives to
ensure that mission requirements are met and that their fleets are compliant
with federal, DOD, and USMC energy mandates and USMC vehicle guidance.
c. Fleet managers shall communicate any requests for exceptions to DC
I&L (LF) before making orders.
7. Administration of Leased Equipment
a. Leasing of NTVs with APFs shall follow the policies set forth in
Federal Acquisition Regulations, Federal Property Management Regulations, and
other applicable directives. All leased equipment will be for official
government use only. First consideration should be given to the 751 Schedule
from GSA, located at https://www.gsa.gov.
b. Insurance for leased vehicles/equipment shall not be purchased. The
government is self-insured.
c. Using activities are responsible and liable for damage and injuries
incurred during the operation of leased vehicles and equipment.
MCO 11240.106C
10 MAR 2019
4-3 Enclosure (2)
d. Sedan size limitations of Marine Corps-owned vehicles apply to all
leased vehicles/equipment, including VLP vehicles.
8. Marking Leased Equipment. Fleet managers are not authorized to paint or
permanently mark leased vehicles, including USMC registration numbers. Refer
to Chapter 6, paragraph 3, painting, decals, and markings for further
guidance on marking leased equipment.
MCO 11240.106C
10 MAR 2019
5-1 Enclosure (2)
Chapter 5
Vehicles Safety, Mishap Prevention, and Accident Reporting
1. General Information
a. Mishaps involving Marine Corps equipment incur tremendous costs to
the Marine Corps. To avoid these losses, all fleet managers shall maintain
an aggressive and continuous safety program in compliance with all federal,
DOD, and USMC safety regulations, particularly references (af) and (ag).
b. Fleet managers shall coordinate with installation and activity safety
offices to develop mishap prevention programs to ensure that operators of
government vehicles and equipment are knowledgeable of recognized safety and
accident prevention practices. These programs shall, at a minimum, include
the following:
(1) Specific written guidelines for the safe operation of motor
vehicles, equipment, and all attachments.
(2) Vehicle and equipment safety education, orientation, and
observance of recognized safety practices.
(3) Periodic safety inspections.
(4) Reporting, investigation, and analysis of mishaps.
(5) Penalties/disciplinary action for unreported mishaps.
(6) Appropriate actions for safety violations.
(7) Annual review of licensing programs for commercial equipment.
c. Fleet managers shall maintain liaison with local authorities within
their areas of operation to ensure that operators are familiar with vehicle
and equipment regulations.
2. Mishaps
a. Prior to operation of a Marine Corps-owned or leased vehicle,
operators shall ensure that a SF 91, Motor Vehicle Accident Report, SF 94,
Witness Statement, and DD 518, Accident Report are available and carried in
the vehicle IAW reference (e). For GSA vehicles, a copy of “A Guide to Your
GSA Fleet Vehicle” shall also be available. GSA vehicle accidents will be
investigated as instructed in the guide.
b. Operators involved in accidents shall:
(1) Stop immediately and assess the situation.
(2) Render any possible assistance to the injured. Avoid moving any
seriously injured persons unless essential for their protection.
(3) Warn other motorists of any existing highway hazard. During
hours of darkness or poor visibility, use flares or reflectors.
MCO 11240.106C
10 MAR 2019
5-2 Enclosure (2)
(4) Notify local and military police authorities immediately after
taking the above action.
(5) SF 91 and SF 94 should be provided and completed by all available
witnesses. If the driver is unable to complete the SF 91 due to injury or
death, the next senior person directly responsible for equipment operations
shall complete the report.
(6) Comply with state and local laws governing the reporting of
equipment accidents.
(7) Do not leave the accident scene until advised to do so by the
proper authority.
(8) Do not express opinions (orally or in writing) to claimants or
their agents as to liability, investigation findings, or the possibility of a
claim approval.
(9) Requests for accident reports should be referred to the
installation or activity’s Staff Judge Advocate’s Office. Drivers shall not
make official accident investigation reports available to a claimant, or to
any individual or representative of any non-Marine Corps organization other
than civil law enforcement authority while at the scene of the accident. Any
correspondence regarding an accident which involves a POV or public property
should be addressed to the Staff Judge Advocate’s Office.
(10) Complete DD Form 518 at the scene of the accident or as promptly
as possible thereafter and provide copies to persons directly concerned with
the accident. DD Form 518 provides any person involved in an accident with
all of the information they require of the equipment operator. Do NOT
disclose/include Social Security numbers when filling out the DD Form 518,
electronic data interchange personal identifier should be used instead.
(11) All mishap reporting forms shall be completed and delivered
within 24 hours, or the next business day to the fleet manager IAW reference
(af).
(12) Commanders/operating units shall request a drug and/or alcohol
test within 2-6 hours of any mishap involving government vehicles and
equipment.
c. Fleet managers shall take appropriate action, IAW local SOP,
including recalling vehicles from commands that have operators who fail to
report any vehicle or equipment mishaps.
3. Investigation and Reporting of Accidents
a. Installation or activity commanders shall initiate an investigation
for each accident involving Marine Corps owned or leased equipment and make a
determination concerning the cause(s) and surrounding circumstances,
including how to prevent a reoccurrence, and report to the operating command.
b. Installation or activity commanders shall ensure mishap and hazard
reports are completed IAW operation risk management as outlined in reference
(af).
MCO 11240.106C
10 MAR 2019
5-3 Enclosure (2)
4. Equipment Operator's Manual. The equipment operator's manual contains
information pertaining to the safe operation of equipment. Fleet managers
and unit level leadership shall ensure that all operators are familiar with
and adhere to this information.
5. Safety Inspections. Fleet managers shall ensure that safety inspections
for NTVs are performed per the references and the procedures outlined in
Chapter 7, paragraph 2b, of this Order. Equipment that is unsafe for
operation shall be repaired prior to returning to operational status.
6. Seatbelts. Vehicle operators and all passengers shall wear seatbelts
when operating or riding in any NTV. Occupants shall be seated when the
vehicle is in motion, except in vehicles where handrails are present.
7. Controlled Substances and Tobacco Products. There shall be no use of any
controlled substances or tobacco products in an NTV.
8. Eating and Drinking. NTV operators shall not consume any food or drink
while operating an NTV. Operators shall be responsible for the cleanliness
of the entire piece of equipment.
9. Rated Capacity. Operators shall not utilize or extend NTVs above or
beyond its rated capacity.
10. Electronic Devices and Distracted Driving. IAW reference (ah) the
operation of any electronic device is prohibited while operating any
government vehicle. This includes the operation of all Marine Corps owned
and leased NTVs. The use of all electronic equipment such as navigation
systems and mobile phones by the operator while the NTV is in operation (in
motion or idling) is strictly prohibited. No exceptions shall be made based
solely on reasons of rank, prestige, or personal convenience.
11. Drugs, Alcohol and Intoxicants. NTVs shall not be operated while under
the influence of alcohol or drugs (prescription or otherwise) that have been
determined to impair the operator’s ability to safely operate motor vehicles
or equipment.
12. Gas Chamber Transportation. The use of NTVs to transport personnel
which have been subjected to chlorobenzylidene malonitrile (commonly referred
to as “CS”) or other noxious gas is strictly prohibited, unless authorized by
the installation commander.
MCO 11240.106C
10 MAR 2019
6-1 Enclosure (2)
Chapter 6
Registration, Identification, and Marking
1. Registration Number Assignment
a. Each centrally managed NTV has a Marine Corps registration number
assigned by DC I&L (LF) for the purpose of establishing permanent and
positive identification. Once assigned, the registration number remains the
same for the life of the equipment or until permanent transfer from Marine
Corps custody. Registration numbers from disposed equipment will not be
assigned to new equipment.
b. DC I&L (LF) shall maintain a current record of all official license
plates in use on Marine Corps-owned and commercially leased equipment. Such
records shall specify vehicle identification numbers, the motor vehicles to
which they are assigned, and the registration numbers.
c. DC I&L (LF) will not provide official registration numbers for
vehicles and equipment that it did not fund or authorize. Only installation
fleet managers are authorized to obtain equipment from Defense Reutilization
and Marketing Office (DRMO). DC I&L (LF) will only consider requests for
registration numbers for DRMO equipment from installation fleet managers.
2. NAF Vehicle Registration. To obtain USMC NAF registration numbers for
MCCS vehicles, MCCS activities may submit requests to:
NAF Business and Support Services
HQMC (MRB-1 MRG)
3044 Catlin Avenue
Quantico, VA 22134
3. Painting, Decals, and Markings
a. Marine Corps-Owned Vehicles and Equipment. Fleet managers may
repaint Marine Corps-owned NTVs only to restore adequate protection against
rust or corrosion. Equipment shall not be repainted merely to change the
color or gloss characteristics if the finish is serviceable, except as part
of a service life extension program.
b. Leased Vehicles and Equipment. Fleet managers shall not paint leased
vehicles or equipment. The only identification markings that any Marine
Corps-owned or leased vehicle will display is license plates and any such
window decals required by state or local authority.
c. Decals. All leased vehicles and equipment. Fleet managers shall not
allow decals on any portion of the painted surface of leased vehicles or
equipment. Marine Corps Recruiting Command vehicles, emergency response
vehicles, and law enforcement vehicles are authorized for standard markings.
Any requests for additional markings or for markings to vehicles outside of
these categories must be approved by DC I&L (LF).
d. Disposal of Equipment. Upon permanent disposal of a vehicle,
installation and activity fleet managers shall remove or obliterate all
vehicle registration numbers.
MCO 11240.106C
10 MAR 2019
6-2 Enclosure (2)
e. Prescribed Identification. GSA-leased vehicles require a GSA
assigned license plate for the location of the lease. All commercially-
leased vehicles shall display Marine Corps license plates. All vehicles
shall display license plates on the front and rear.
f. Expiration. Marine Corps license plates are a controlled item that
will expire eight years after issue date.
g. License Plate Disposal. Upon disposal of a vehicle, installation and
activity fleet managers shall coordinate with UNICOR to ensure the
destruction of its license plate.
UNICOR
14601 Burbridge Road, SE
Cumberland, MD 21502
ATTN: Tag Recycling
4. Identification Markings for Motor Vehicles and Trailers
a. Motor Vehicles. All motor vehicles, whether Marine Corps-owned or
leased through GSA or a commercial vendor, shall display either a GSA, state,
or U.S. government license plate. The license plate shall be mounted on the
front and rear of the vehicle. State and GSA license plates are standard as
issued. The U.S. government plate for all Marine Corps-owned and commercial
lease vehicles will contain the following:
(1) License plate will consist of dark blue figures with red border
around the plate.
(2) The top line will consist of the expiration month on the left,
“U.S. GOVERNMENT” printed on the center, and expiration year on the right.
(3) The center line will consist of “MC” immediately followed by a
six-digit USMC registration number of the vehicle. Refer to Figure 6-1,
Marine Corps Cargo/Passenger Vehicle Tag.
(4) The bottom line will consist of the Eagle, Globe, and Anchor
Marine Corps Emblem on the bottom left of the license plate and “OFFICIAL USE
ONLY” printed on the center of the plate. NAF vehicles will also display
“NAF” on the bottom right; it will be displayed with white lettering and dark
blue back ground.
b. Trailers. Trailers shall display a U.S. government license plate.
Trailers only require one license plate, this should be displayed in an
appropriate area where it can be easily seen and identified. It is preferred
that the license plate be mounted in the rear of the trailer. The U.S.
government plate for all Marine Corps-owned and commercially leased vehicles
will contain the following:
(1) License plate will consist of dark blue figures with red border
around the plate.
(2) The top line will consist of the expiration month on the left,
“U.S. GOVERNMENT” printed on the center, and expiration year on the right.
MCO 11240.106C
10 MAR 2019
6-3 Enclosure (2)
(3) The center line will consist of “MC” immediately followed by a
six-digit USMC registration number, the sixth digit of the registration
number shall be a “T.” Refer to Figure 6-2, Marine Corps Trailer Tag.
(4) The bottom line will consist of the Eagle, Globe, and Anchor
Marine Corps Emblem on the bottom left of the license plate and “OFFICIAL USE
ONLY” printed on the center of the plate. NAF vehicles will also display
“NAF” on the bottom right; it will be displayed with white lettering and dark
blue back ground.
5. Identification Markings for MHE
a. MHE items are marked by black stenciled lettering or pressure
sensitive decals. Identification markings shall be affixed on each side and
rear, using 1-1/2-inch lettering and numerals. Markings shall be located
where space will permit and in such a manner as to present a neat and
balanced appearance. The location of markings shall be consistent on
equipment of the same type, size, and design.
b. Identification markings shall include the letters "USMC" followed by
the registration number on the same line (e.g., USMC 000000).
6. Identification Markings for Engineer Equipment. Fleet managers shall not
mark leased engineer equipment.
a. Marking Location. Marine Corps-owned equipment shall be marked in an
easily identified location.
(1) Side markings shall be centered on each front door, or in a
comparable position in relation to the driver’s seat on equipment without
doors.
(2) Rear markings shall display only "USMC" and registration number
(e.g., USMC 000000).
b. Size, Space, and Style of Markings. Use 3-inch gothic style letters
and numerals except for "Official Use Only" which uses 3/4-inch gothic style
letters. Line spacing shall be 1-1/2 inches.
c. Use of Pressure Sensitive Marking Materials. Fleet managers shall
make maximum use of pressure sensitive type markers for all identification
markings prescribed in this chapter.
7. Exemptions from Identification and Marking
a. GSA Leased Vehicles. GSA vehicles used for investigative or security
purposes or those required to be unidentified under the conditions of a
Status of Forces Agreement shall be approved by GSA prior to installing
undercover plates.
b. Marine Corps Owned Vehicles
(1) Fleet managers shall submit requests for identification and
marking exemptions to DC I&L (LF).
(2) Exempt vehicles utilizing undercover state license plates shall
adhere to all state and local regulations and procedures for obtaining state
MCO 11240.106C
10 MAR 2019
6-4 Enclosure (2)
license plates IAW reference (a). Local commands shall provide funding for
obtaining and maintaining state license plates.
Figure 6-1. --Marine Corps Cargo/Passenger Vehicles Tag
Figure 6-2. --Marine Corps Trailer Tag
MCO 11240.106C
10 MAR 2019
7-1 Enclosure (2)
Chapter 7
Maintenance Management
1. General Information
a. Fleet managers shall establish an efficient, automated, and
economical maintenance program of all NTVs assigned to their installation or
activity. This program shall provide optimum maintenance at the greatest
cost effectiveness. The objective of the maintenance program is to perform
only that essential maintenance during the normal life expectancy as is
required to retain equipment in a safe and serviceable condition. In
establishing, operating, or managing any maintenance program, fleet managers
shall ensure that their efforts produce an efficient and economically sound
operation.
b. Fleet managers shall use the following general guidance in
establishing a maintenance program:
(1) Fleet managers shall use the standard FMIS for all data
collection, maintenance forecasting, and reporting IAW reference (f). Fleet
managers and supporting staff shall be fully trained, involved, and take
advantage of the tools available in the FMIS to aid in the decision-making
processes.
(2) Establish scheduled maintenance services/inspections as
identified by the FMIS report on the basis of service intervals (time,
mileage/hours) and manufacturers' standard recommendations.
(3) Commands not designated by DC I&L (LF) to use the standard FMIS
shall determine the most suitable system for data collection, maintenance
forecasting, and reporting. Systems shall be compatible with DOD and DC I&L
(LF) reporting requirements and shall meet the requirements of reference (f).
When using DD, NAVMC, or SF forms, prepare them IAW reference (e).
(4) Commands shall hold operators responsible for performing pre-trip
inspections, as well as for reporting to respective command dispatch, any
unsafe or unserviceable operating conditions. Simple operational services
and checks, with prompt reporting of deficiencies to appropriate supervisory
personnel, will ensure equipment is maintained in a safe and ready-to-use
condition.
2. Maintenance Categories
a. Operator Pre-Trip Inspection. Prior to operation, the operator shall
perform a pre-trip inspection, consisting of inspection and detection of such
malfunctions of the equipment that could render the unit unsafe or
unserviceable, and retain the checklist for 30 days. In addition, operator
service may include minor or simple parts replacement and servicing (i.e.,
water, fuel, air, tires, and battery) as required. In cases where other
designated personnel service the equipment, the operator shall retain
responsibility for verifying the completion of services and that the
equipment is in a safe and serviceable condition.
b. Safety Inspection. At a minimum, every Marine Corps NTV shall
receive an annual safety inspection. Where required, fleet managers shall
shorten the safety inspection interval to meet state or local regulations.
MCO 11240.106C
10 MAR 2019
7-2 Enclosure (2)
At a minimum, the annual safety inspection shall include the manufacturer's
recommended safety inspection. Maintenance facilities shall correct noted
deficiencies and annotate any maintenance performed on a work order or
comparable form, before returning the equipment to use.
c. Corrective Maintenance (CM). CM is the total of all maintenance
actions performed to restore an item of equipment to a serviceable condition.
The CM process commences when an individual reports an item of equipment as
requiring CM. It terminates when maintenance actions restore the item to a
serviceable condition or when repairs are not economically feasible.
d. Scheduled Maintenance (SM)
(1) Inspections and Preventative Maintenance (PM)
(a) SM is the sum of the scheduled actions taken to maintain
equipment in a serviceable condition. This includes providing systematic
inspections to detect potential failures before they occur or to correct
failures before they develop into major defects. A systematic SM program of
inspecting, cleaning, servicing, lubricating, and adjusting is the key to
equipment readiness in a unit. SM is normally conducted by using unit
operators and owning unit mechanics. A good SM program will help prevent
early breakdown or failure of equipment, thus assisting in preventing costly,
complex, and time-consuming repairs. A sound SM program also optimizes
maintenance resources. The SM services are cyclic in nature based on usage
or time intervals. SM is often referred to as PM. Where practical and at
the discretion of the fleet manager, SM should be performed after normal
working hours to increase vehicle availability.
(b) Fleet managers shall ensure equipment is inspected and
serviced per time or usage intervals prescribed by the manufacturer to
maintain the validity of the warranty. They shall continue to use the
recommended intervals after the warranty expires. Service checks shall
include all checks indicated by the manufacturer. If there are no intervals
prescribed to maintain the warranty, perform scheduled services every 12
months or 6,000 miles for light automotive equipment, 12,000 miles for medium
and heavy automotive equipment, and 12 months or 250 hours for MHE and
engineer equipment. Fleet managers may shorten the interval at their
discretion.
(2) Lubricants and Fluids. Fleet managers shall utilize re-refined
motor vehicle lubricants when it is readily available and meets the Original
Equipment Manufacturer (OEM) recommended performance standards. Fleet
managers shall pay special attention to special Alternative Fuel Vehicle
(AFV) maintenance requirements and alternative fuel and hybrid vehicle
lubricants and fluids, such as ultra-low sulfur biodiesel 20% blend (B-20)
and diesel exhaust fluid.
3. Control
a. The economy and soundness of managing equipment maintenance are
contingent upon proper and adequate controls instituted at all levels of
command. To meet the primary objectives of the maintenance program, it is
essential that commanders ensure strict compliance to the SM program. Fleet
managers shall coordinate SM with equipment users for all Class A and B
assigned equipment. Users shall deliver vehicles to the maintenance facility
on or prior to the scheduled date. Scheduling conflicts shall be resolved
MCO 11240.106C
10 MAR 2019
7-3 Enclosure (2)
prior to the date of the SM. Non-compliance with SM may result in the loss
of vehicle assignment.
b. Controls established by fleet managers shall provide for:
(1) Minimum equipment downtime to allow maximum equipment
availability.
(2) Balanced and efficient workload scheduling.
(3) Effective quality control.
(4) Current and state of the art technical library, i.e. web-based or
electronic manuals.
(5) Appropriate record keeping that avoids duplicate documentation.
c. To ensure effective control over shop productivity, the application
of flat rate time standards is necessary. Commercial flat rate manuals
contain this information. Periodic analysis of actual direct hours compared
to average shop standards is highly encouraged as poor performance in this
area may signal a need for training, advanced tools, etc.
4. Maintenance Procedures
a. Facilities. Fleet managers may use the following alternative methods
or combination of methods to accomplish maintenance actions:
(1) Organic facilities (to include in-house contract maintenance).
(2) Other government facilities.
(3) Commercial facilities.
b. Quality Assurance Inspections. Regardless of the method selected for
maintenance, qualified personnel assigned to the installation shall perform a
quality assurance inspection prior to returning the vehicle to service. In
cases of host-tenant occupancy of an activity, the host service shall perform
the maintenance support consistent with practices established for maintenance
contained in this Order or as specified in support agreements.
c. Performance Standards. Fleet managers shall establish and use
performance standards to evaluate maintenance facilities. These may include
any or all of the following, depending on the commander's needs:
(1) Downtime.
(2) Cost per mile.
(3) Direct/indirect labor hours.
(4) Comparison of individual performance against a flat rate,
industry standard, or FMIS established time standard.
(5) Timeliness of service.
(6) Total cost of providing service.
MCO 11240.106C
10 MAR 2019
7-4 Enclosure (2)
(7) Quality control/comeback maintenance.
(8) Vehicle availability.
(9) Customer satisfaction surveys.
d. One-Time Repair Limit
(1) If an item of equipment requires extensive repairs, fleet
managers shall conduct a limited technical inspection to determine if it is
economical to repair the item.
(2) For the repair or replacement of MHE, fleet managers shall use
the one-time repair limit guidelines contained in reference (aj).
(3) For all other NTVs, fleet managers shall utilize the one-time
repair limits in Table 7-1 to determine whether to repair the item.
(4) If the expected cost of repair exceeds the guidelines in the
reference, fleet managers shall obtain authorization from DC I&L (LF) to
proceed with repairs or to obtain disposal instructions.
(5) Fleet managers shall obtain authorization from DC I&L (LF) prior
to disposal of equipment earlier than the minimum replacement standards as
outlined in reference (g).
e. Equipment Downtime. Equipment downtime is the time that equipment is
not available for use because of CM or SM. It includes all time accrued
between the removal of equipment from service and notification to the user
that the equipment is ready to return to service. The equipment downtime
standard is based on an 8-hour day/240-day year unless the vehicle is used on
a 24-hour basis. The maximum Marine Corps acceptable downtime is 10 percent
of the total equipment miles (or hours) that the equipment fleet could be
available. Equipment that consistently exceeds the downtime standard due to
equipment failure or non-availability of repair parts should be considered
for replacement.
f. Testing. Fleet managers shall ensure safety inspections, load tests,
and calibration procedures for equipment are accomplished per applicable
orders, directives, and standards.
5. Modifications
a. Fleet managers shall establish adequate controls to limit equipment
modifications only to those required for safety, security, or accomplishment
of the installation or activity mission. Fleet managers may authorize
limited modifications for such purposes as allowing wrecker service,
installing two-way radio service, emergency warning devices, auxiliary
firefighting equipment, and telematics devices, only after due consideration
of the cost-effectiveness of the action. All vehicle modifications shall be
recorded in the FMIS equipment record. The equipment record shall be
reviewed prior to development of vehicle specification for replacement.
b. No equipment shall be modified without prior approval of the fleet
manager. Modifications that constitute change to the equipment code shall
require written approval from DC I&L (LF). Each request shall include
justification, vehicle description, Marine Corps registration number, and the
MCO 11240.106C
10 MAR 2019
7-5 Enclosure (2)
estimated cost. All modifications to leased vehicles require approval from
the leaser via the fleet manager.
6. Warranties
a. General Information. Fleet managers shall familiarize themselves
with the general provisions of equipment warranties and the significance of
such provisions in reducing maintenance costs, as well as timely correction
of possible design deficiencies. They shall make maximum use of the
manufacturer's warranty during the warranty period. Manufacturer warranty
and extended warranty data shall be entered into the FMIS when primary
equipment records are created.
b. Warranty Correction Procedures. If a deficiency exists on a
warranted item of equipment, fleet managers shall attempt to obtain
corrective action from the local franchised dealer. Fleet managers shall not
take action to correct deficiencies and expect reimbursement by the
contractor, unless they are a certified warranty repair facility by the OEM.
If fleet managers are unable to reach a solution with local franchised
dealers, they shall inform DC I&L (LF). Additionally, fleet managers shall
submit a SF 368, Product Quality Deficiency Report, IAW references (bf)
through (bi) to DC I&L (LF) to report major design deficiencies or
unsatisfactory conditions (whether or not they occurred during the warranty
period or were corrected under warranty provisions).
c. In-House Service Warranties. As an option to having the local
franchised dealer perform warranty corrective action, fleet managers may
choose to negotiate an in-house warranty with the OEM. This arrangement
would permit the fleet manager to choose either the local franchised dealer
or installation maintenance manager to perform a particular warranty repair
without violating the warranty or incurring costs. The contract between the
fleet manager and the OEM shall specify the provisions that delineate the
details of the in-house warranty. At no time shall warranty service
negatively impact normal CM or SM services or be used to justify increased
downtime.
d. Other Defects. Refer to reference (d).
7. Restrictions on POVs. Fleet managers shall not authorize or permit the
repair, servicing, or manufacturing of POVs, vehicle units, parts,
accessories, or equipment in any Marine Corps maintenance facility.
Furthermore, they shall not authorize or allow the use of government-owned
vehicles, tools, motorized equipment or supplies to service or repair such
private property, except when life threatening or emergency conditions occur;
calling for humanitarian response. No individual may park, garage, or store
POVs in any Marine Corps motor pool, shop, or in any building that stores
Marine Corps property. The above does not apply to authorized hobby shops.
8. Supply Support for NTV Maintenance
a. Downtime. Reduced downtime is the controlling element of NTV
maintenance. In order to reduce downtime, the fleet manager shall ensure
that adequate supply support is available to complement programmed,
productive labor, and associated contract effort. Reference (ai) provides
additional guidance on obtaining necessary parts, supplies, tools, and
equipment.
MCO 11240.106C
10 MAR 2019
7-6 Enclosure (2)
b. Open Purchases. Installation commanders should consider using open
market purchases for obtaining needed supplies, when there is no mandatory
use of specific schedules (e.g. tires, motors, and generators). Such use of
open purchases shall be IAW applicable acquisition regulations (Federal
Acquisition Regulation, Defense Federal Acquisition Regulation Supplement,
and Navy Marine Corps Acquisition Regulation Supplement) and practiced as
specified by the activity contracting officer.
c. Classes of NTV Material Stock. Fleet managers shall not establish
stocks of supporting materials and supplies that create a burden on inventory
management and property accountability. Fleet managers shall consult
contracting officers on acquisition solutions available to ensure timely
delivery of necessary supplies. For purposes of efficient and cost-effective
NTV maintenance management, the fleet manager may establish the following
limited stocks to accommodate recurring requirements:
(1) Pre-Expended Bin (PEB). The PEB items are relatively low-cost,
fast moving, expendable items designed to facilitate the maintenance function
by making everyday use items readily available at the maintenance site,
thereby improving productivity of the maintenance technician and reducing
equipment downtime. Reference (ak), requires fleet managers to formulate an
internal control and accounting system for the management of PEB.
Organizations that maintain PEBs shall utilize the FMIS to maintain and track
the PEB. The following PEB stockage criteria apply:
(a) Unit Price Criteria. These criteria are based on the
policies established in reference (ai), and other applicable directives.
(b) Usage Criteria. There are no specified PEB usage criteria
for NTV maintenance, however periodic reviews should eliminate stockage items
without sufficient use history.
(c) Stock Level Criteria. The quantity of PEB items authorized
for stock will depend on historical usage data available to the fleet
manager. As a rule, and taking into account the earlier caution against
amassing voluminous quantities of materials, stock levels should contain only
sufficient quantities that would support ready availability criteria and the
inability to obtain replenishment from other sources.
(2) Special Operating Stocks (SOS). SOS includes items with a value
exceeding the established PEB criteria. When deciding to retain a given part
or item as SOS, fleet managers should consider experience, any history of
delays in obtaining the part or item, and any adverse impact such delay has
on productivity and reduction in downtime. Annually, the fleet manager shall
review the SOS inventory and certify that items and quantities contained in
the inventory are essential to an efficient and cost-effective NTV
maintenance management. The SOS shall be maintained in the FMIS.
d. Tool Control. Fleet managers are responsible for establishing
inventory management, maintaining internal control, and initiating
replacement action for missing or unserviceable tools per appendix D of
reference (ak). It is imperative that fleet managers budget for tool
replacements to eliminate a shortage of funds when replacing critical tools.
Where practical, tools shall be maintained in the FMIS.
e. Calibration. Fleet managers are responsible for maintaining a
calibration program incorporating the management features of the program
MCO 11240.106C
10 MAR 2019
7-7 Enclosure (2)
described in appendix D of reference (al). The program may be manual or
automated. Fleet managers shall calibrate all test, measurement, and
diagnostic equipment (TMDE) per manufacturer prescribed intervals. If no
intervals exist, calibration shall be completed IAW the above reference. The
fleet manager may select the calibration service source of their choice
however, the Marine Corps’ policy, reference (al), is that all TMDE is
calibrated only to the extent and intervals necessary to adequately perform
the measurement involved. It is also Marine Corps policy to accomplish such
calibration in the most cost-effective way that will satisfy operational
requirements. Marine Corps calibration facilities are the preferred source
for calibration and maintenance of Marine Corps TMDE.
9. Publications. Each fleet manager shall establish a publication control
system per appendix B of reference (ai). Use of electronic publications is
encouraged. Access to information technology equipment for use of electronic
manuals shall be authorized for all equipment service personnel.
10. Antifreeze Instructions. Fleet managers shall add antifreeze to NTVs
per manufacturer's recommendations to maintain thermal protection suitable
for the location in which the equipment operates. Special attention shall be
given to manufacturer’s antifreeze types for various equipment. Use of
recycled antifreeze is mandated by reference (x).
11. Tires. Commands shall use reconditioned (retread or recapped) tires as
replacement tires on NTVs, including trailers.
a. The below exceptions shall not operate with reconditioned tires on
the front (or steering) axle:
(1) Buses.
(2) Emergency response vehicles.
(3) Trucks or truck tractors.
b. When utilizing recapped, regrooved, or retreaded tires, fleet
managers shall use only reconditioned tires procured or renewed from sources
that meet standards identified within references (am) and (as).
c. Use of reconditioned tires is mandated by reference (as) when such
products are reasonably available and meet applicable performance standards.
12. Inspections, Testing, and Certification of Load-Lifting Equipment.
Installations and activities with load-lifting equipment shall establish
load-testing programs IAW reference (an) for all applicable equipment and IAW
applicable DON and federal regulations when those references are more
stringent and for equipment not covered by reference (an).
MCO 11240.106C
10 MAR 2019
7-8 Enclosure (2)
Current Age of Equipment (Yrs.)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19 -
25
Life Expectancy (
Yrs.
)
3
36
23
10
4
40
30
20
10
5
42
34
26
18
10
6
43
36
30
23
16
10
7
43
38
33
27
21
15
10
8
45
40
35
30
25
20
15
10
9
45
41
36
32
28
23
19
14
10
10
46
42
38
34
30
26
22
18
14
10
11
46
42
39
36
33
28
24
22
17
13
10
12
46
43
40
38
36
30
26
23
20
16
13
10
15
47
44
42
39
36
34
31
28
26
23
20
18
15
12
10
25
48
47
45
44
42
40
39
37
36
34
32
31
29
28
26
24
23
21
20
Note: The one-time repair limit is determined by finding the life
expectancy in years for the equipment code of the equipment under
consideration. Then go to the column showing the current age of the
equipment. Multiply the factor (expressed as a percentage or decimal) by the
original acquisition cost of the equipment.
Table 7-1. --Factors for Use in Equipment One-Time Repair Determinations
MCO 11240.106C
10 MAR 2019
8-1 Enclosure (2)
Chapter 8
Inventory Management
1. General Information
a. IAW reference (ao) commands shall utilize the APSR for accountability
of all Marine Corps NTVs, as well as the acquisition, transfer, and disposal
of those assets. Personal Property Managers (PPM) shall manage the APSR
inventory of all NTVs procured or leased with APFs. It is imperative that
PPMs input required documentation into the APSR and notify DC I&L (LF) after
any changes in inventory.
b. When submitting reports contained in this chapter, commands shall
submit reports by automated electronic means. Coordinate with DC I&L (LF)
prior to submitting non-standard reports.
c. DC I&L (LF) will assign the equipment code for each NTV. Equipment
codes are used to establish authorized allowances within T/E. The DC I&L
(LF) tool for determining the equipment code of any given vehicle or piece of
equipment is the HQMC authorized FMIS. The new equipment code numbering
system allows DC I&L (LF) to categorize more accurately all classes of
vehicles and equipment and to accommodate the extreme variety of products
available on the commercial market.
d. Commands shall properly dispose of any equipment that meets
prescribed criteria for disposal. Managers shall remove or obliterate all
equipment identification numbers and ensure that all government-issued
license plates are sent to UNICOR for disposal.
e. The PPM is responsible for uploading DD Forms 200, 250, 1150, 1348-
1A, and Wide Area Work-Flow (WAWF) receiving reports, in a timely manner.
2. Receipt of Assets
a. PPMs shall input an electronic copy of DD Form 1342, along with one
of the following documents: DD Form 250, 1150, 1155 Defense Logistics Agency
(DLA), WAWF receiving report, SF 1449 (Japan).
b. All forms submitted into the APSR shall be signed by the PPM, or
fleet manager for receipt of equipment. Supporting documentation shall be
annotated with the equipment code, date, and USMC registration number.
3. Permanent Transfer of Assets
a. Commands shall request authority from DC I&L (LF), by submitting
proper documentation (transferring and receiving MOAs), and receive approval
prior to transferring equipment. DC I&L (LF) will not approve a transfer
until both the transferring and the receiving activities submit a MOA and
both are approved. DC I&L (LF) will send approval or disapproval letters to
the receiving and transferring activities, as appropriate.
b. Once the transfer is approved, the transferring unit shall initiate
the DD Form 1348-1A and include the record jacket with appropriate paperwork
to accompany the asset. Upon receiving the transferred asset, the PPM shall
sign the DD Form 1348-1A so that it can be uploaded and properly updated in
APSR.
MCO 11240.106C
10 MAR 2019
8-2 Enclosure (2)
c. PPMs shall ensure that all tags and registration numbers remain
associated with the appropriate assets.
4. Disposal of Assets
a. Vehicles that DC I&L (LF) approved for replacement are also approved
for disposal. The replaced vehicle shall be transferred to DRMO within 30
days of receiving the replacement.
b. Fleet managers shall submit a written request to DC I&L (LF) for the
disposal of any other assets if it does not meet the minimum life expectancy
standards per reference (d).
c. Prior to delivering equipment to DRMO, fleet managers shall remove or
deface all Marine Corps identification markings.
d. Within 7 days of disposal:
(1) The PPM shall input a completed DD Form 1348-1A into the APSR and
mark block 27 (additional data) with “license plates and military
identification markings have been removed and disposed of IAW reference (d).”
(2) The fleet manager shall update the appropriate NTV FMIS data.
e. In the case of missing, lost, or stolen assets, fleet managers shall
initiate a DD Form 200. The PPM shall complete and input the DD Form 200
into the APSR, in order for the asset to be removed from the active
inventory.
5. NTV Fleet Inventory and Reconciliation
a. Commands shall perform annual (January) APSR inventory
reconciliations for all NTVs.
b. Commands shall perform quarterly inventory reconciliations of capital
assets.
c. Fleet managers shall conduct a physical inventory of all NTVs and
submit proper paperwork for all discrepancies to the PPM.
d. PPMs shall update all records with the appropriate paperwork within 7
days of the receipt of the fleet manager’s inventory report.
e. Fleet managers shall reconcile the APSR inventory with FMIS, to
ensure that both inventories are accurate.
f. Commanders shall ensure adequate resources are directed to the above-
mentioned inventory and reconciliation. Accounting of all equipment will
ensure adequate funding is provided for vehicle replacement and timely
response to fleet request for MOA.
MCO 11240.106C
10 MAR 2019
9-1 Enclosure (2)
Chapter 9
Fleet/Fuel Card
1. General Information. The fuel card program discussed in this chapter is
for DOD-owned/leased vehicles only, and it is intended to provide an
effective, convenient, and commercially available method to purchase fuel and
related maintenance at commercial service stations and/or repair facilities.
2. Scope. This chapter is applicable to all Marine Corps organizations and
all Marine Corps fleet cards. It does not apply to cards issued by GSA for
vehicles under a “wet” lease contract. See reference (ap) for any items not
covered in this chapter.
3. Use of Fleet Cards
a. Fleet cards may be used for purchasing fuel, oil, vehicle
accessories, repair, and authorized emergency roadside assistance services.
b. Fleet cards may also be used to purchase fuel for vehicles that are
leased under the GSA “dry” lease contract (GSA leases in which fuel is not
included in the mileage charge). Vehicles leased by GSA that come with
credit cards (e.g. “wet” leases) are not covered by this instruction.
c. Premium and special unleaded fuel is strictly prohibited, unless
required by the vehicle manufacturer.
d. The fleet card is not authorized for use in procuring aviation fuel.
4. Types of Cards. Activities may choose to establish vehicle cards,
organizational cards, or both.
a. Organizational Cards. Organizational cards are kept centrally and
issued to authorized drivers within the organization.
b. Vehicle Cards. Vehicle cards which are assigned to a specific
vehicle or piece of equipment and have additional internal controls listed in
the card provider's system, including the vehicle description, tank capacity,
fuel type, etc.
5. Hierarchy Structure
a. The purpose of a hierarchy structure is to provide communication at
all levels of the organization. The most efficient manner to do this is to
establish a hierarchy level (HL) for the Fleet Card Program.
b. For the purpose of this chapter, major command refers to all echelon
level 2 organizations responsible for policy, plans, process, and funding of
a functional or war fighting area.
c. As information is received from the Program Management Office (HL2),
the Component Program Manager (HL3) is responsible for ensuring that it is
communicated down to all DON activities. This process will also be used in
reverse for reporting requirements.
MCO 11240.106C
10 MAR 2019
9-2 Enclosure (2)
d. The diagram in Figure 9-1 represents the hierarchy structure for the
Fleet Card Program. This chapter will define the roles, responsibilities,
and accountability of all program participants in levels 2-6.
Hierarchy Level 1
(HL1):
DLA Management Division
Hierarchy Level 2
(HL2):
Chief of Naval Operations (CNO)
Hierarchy Level 3
(HL3):
DON Consolidated Card Program Management Division
(CCPMD)
Hierarchy Level 4
(HL4):
DC I&L (LF)
Hierarchy Level 5
(HL5):
Subordinate Commands (e.g. MARFORCOM, SWRFT,
MARFORPAC, and MARFORRES) (Activities/Units)
Hierarchy Level 6
(HL6):
Activities (Available for Activity/Unit Use)
(e.g., Cardholders, AOs, and APCs)
Figure 9-1. —Component Program Manager (CPM) Hierarchy Levels
6. Key Personnel
a. DOD Program Management Office. Defense Energy Support Center (DESC)
is the overall Fleet Card Program Manager. DESC provides comprehensive
energy solutions, negotiates fuel contracts, receives rebates, and recoups
taxes.
b. CPM. The DON CCPMD provides the oversight and management of the
Fleet Card Program for the Navy.
c. CO. COs provide oversight and management of the Fleet Card Program
within their commands.
d. Agency Program Coordinator (APC). The APC is the primary liaison for
establishing, administering, maintaining, and reporting on the Fleet Card
Program. There are different responsibilities associated with each APC at
hierarchy levels 4, 5, and 6.
e. Accountable Official (AO). The AO is responsible for creating
obligations and paying fuel card bills. The AO is the individual who shall
be designated in writing and is accountable under applicable law; who
provides source information, data or services to a certifying officer in
support of the payment process; and who may be held liable for erroneous
payments. An AO shall maintain record of their appointment using DD Form
577.
f. Certifying Official. The certifying official is the individual
designated to attest to the correctness of statements, facts, accounts, and
amounts appearing on a voucher for payment and is held liable for certifying
and validating their agency’s invoices. A certifying official shall maintain
a record of their appointment using DD Form 577.
g. Transportation Coordinator (if required). The transportation
coordinator is the point of contact (POC) at the activity responsible for the
receipt of the fleet card and assigned vehicle, training, and documentation
of the Fleet Card Log (with responsibilities the same as HL6 APC).
MCO 11240.106C
10 MAR 2019
9-3 Enclosure (2)
h. Card User. The card user is the individual that uses the fleet card
for the purchase of authorized goods and services. All card holders shall
maintain record of their appointment using DD Form 577.
7. APC Responsibilities. The APC shall maintain detailed knowledge and
understanding of all policies and procedures regarding the Fleet Card Program
and communicate this information to fleet card users, managers, and other
responsible officials. The following responsibilities apply to all APC
levels:
a. Ensure execution of the local program IAW DOD and Navy policies and
procedures.
b. Understand policies and procedures regarding the use of the fleet
card.
c. Ensure key personnel are properly trained and all completion
certification records are maintained centrally.
d. Ensure that only authorized personnel with mission requirements are
provided fleet cards.
e. Maintain a list of all lower level APCs contact information (name,
email address, telephone number, and fax number).
f. Maintain personal contact information in issuing bank systems.
g. Utilize the electronic systems and available reports to monitor the
program.
h. Establish appropriate authorization limits/restrictions for fleet
card accounts and cards. These controls shall be stringent but allow the
flexibility to meet mission requirements.
i. Notify the next higher-level APC and the local chain of command
immediately when any investigation is initiated involving alleged or
suspected fraud, misuse, or abuse of the fleet card by personnel under their
command. Check the DON CCPMD website on a routine basis to receive policy
updates. (https://www.navsup.navy.mil/ccpmd).
8. HL4 APC. The HL4 APC is located at the major command level of the
organization. HL4 APCs shall:
a. Provide claimant information to the CPM.
b. Communicate program information to HL5 APCs and ensure they are
properly trained.
c. Ensure that appropriate action is taken when local reviews reveal
non-compliance, misuse, and/or abuse and follow-up with the CPM.
d. Notify the CPM and the local chain of command immediately when any
investigation is initiated involving alleged or suspected fraud, misuse or
abuse of the fleet card by personnel under their command.
9. HL5 APC. The HL5 APC is located at the subordinate command levels of the
organization, e.g. regions, type commanders, NAFIs, etc. HL5 APCs shall be:
MCO 11240.106C
10 MAR 2019
9-4 Enclosure (2)
a. Responsible for providing fleet card information to the HL4 APC.
b. Responsible for communicating program information to HL6 APCs and
ensuring they are properly trained.
10. HL6 APC/Transportation Coordinator. The HL6 is located at the activity
level of the organization. This role is also referred to as the account POC.
HL6 APCs shall:
a. Provide fleet card information to the HL5 APC. Note that NAFI
activities report to the HL4 APC.
b. Keep the transportation officer, CO, and others within the activity
up-to-date.
c. Ensure fleet card users are properly trained.
d. Ensure that all purchases are appropriate and charges are accurate
within 5 days of receipt.
e. Notify the fleet issuing bank no later than 60 days prior to the
expiration date of any cards which are not to be renewed and/or reissued.
f. Maintain the Fleet Card Log.
g. Ensure card users are instructed on the appropriate use of the card.
Require all card users complete and sign a statement of understanding (SOU)
prior to initial card use. Maintain signed copies of all SOUs with the Fleet
Card Log and receipts of purchases.
h. Maintain a complete list of POC information for financial matters and
notify the issuing bank of any changes that affect management, reporting, or
billing.
i. Maintain a list of authorized drivers and vehicles and other relevant
information.
j. Notify the CO, APC, and supervisor in the event of any suspected
unauthorized purchase that would indicate noncompliance, fraud, misuse or
abuse.
11. AO Responsibilities. The AO is responsible for creating obligations and
paying fuel card bills. The AO may be held liable for erroneous payments.
AOs shall:
a. Ensure that a system of internal procedures and controls for the
portion of the entitlement and/or payment-related process under his or her
cognizance is in place to minimize opportunities for erroneous payment and
that all procedural safeguards affecting proposed payments are observed.
b. Comply with all applicable DOD regulations, policies and procedures,
including local SOP.
c. Support the certifying official with timely and accurate data,
information, and/or service to ensure proper payments.
MCO 11240.106C
10 MAR 2019
9-5 Enclosure (2)
d. Request advice from the certifying official concerning questionable
entitlements.
e. Ensure timely action is taken in response to inquiries with regard to
possible or actual erroneous payments.
f. Monitor and validate Military Standard Billing System fuel
transactions and report any erroneous transactions to DESC.
g. Track outstanding balances including the status of disputed
transactions and overdue payments.
h. Notify the certifying official in the event of any suspected
unauthorized purchase (purchases that would indicate non-compliance, fraud,
misuse or abuse).
i. Check the DON CCPMD website on a routine basis to receive policy
updates.
12. Certifying Official Responsibilities. The certifying official serves as
the primary focal point for receipt and validation of invoices. Certifying
Officials shall:
a. Ensure the timely reconciliation and payment of all invoices.
b. Certify all invoices within the Prompt Payment Act timeframes.
c. Ensure that invoices are processed within 5 working days from the
closing cycle date (20th of the month).
d. Oversee the proper processing of invoices. Upon receipt, validate
both the fuel and non-fuel charges.
e. Validate that charges are correct in Fuels Automated System (FAS),
since DESC is responsible for paying Voyager for the aggregate fuel bill.
Note that at this time U.S. Bank/Visa transactions do not fall under split
billing.
f. Create obligations for fuel charges before the interfund bill is
issued and process DESC interfund bill for fuel transactions. Notify the
card user’s chain of command in the event of any suspected unauthorized
purchase (purchases that would indicate non-compliance, fraud, misuse or
abuse). Check the DON CCPMD website on a routine basis to receive policy
updates.
13. Transportation Coordinator Responsibilities. If needed, the
transportation coordinator (HL6) serves as the activity POC who obtains the
fleet card, vehicle, training, and other related materials from the APC.
Paragraph 9 details APC and HL6 responsibilities.
14. Card User Responsibilities. The card user will be held liable to the
government for any transaction not made for official government use. Card
users shall follow these guidelines:
a. Understand the policies and procedures regarding authorized fleet
card purchases and record keeping requirements;
MCO 11240.106C
10 MAR 2019
9-6 Enclosure (2)
b. Complete Fleet Card Log.
c. Use self-service gasoline pumps whenever available.
d. Pump only regular grade (87 octane or lower) unleaded gasoline,
unless otherwise specified by the manufacturer.
e. Check the DON CCPMD website on a routine basis to receive policy
updates.
15. Establish Management Controls. COs and APCs shall establish management
controls to operate, manage, and provide oversight to local programs.
Examples include but are not limited to the following:
a. Establish Internal Operating Procedures (IOP). Review IOP to ensure
compliance with current DOD/Navy regulations and directives.
b. Review for Fraud, Misuse, and Abuse. Ensure that monthly reviews of
potential fraud, misuse, and abuse are performed, and report all instances
and resolutions to the CPM. When potential fraud is detected, immediately
cancel the card and provide the CPM with all relevant documentation. The
individual’s access to other financial card programs (e.g. Government Travel
Charge Card, Government Commercial Purchase Card) shall also be reviewed for
potential fraud, misuse, and abuse.
c. Government Vehicle Official Use. Limit use of government vehicles to
official use only. Use of a government vehicle for other than official
purposes is a misuse of government property and is a violation of the Uniform
Code of Military Justice (UCMJ). It may result in criminal, disciplinary,
and adverse administrative action. The Office of Government Ethics
established the Standards of Ethical Conduct for Employees of the Executive
Branch, including reference (aq), which prohibits the misuse of government
position and requires that government employees use government property only
for authorized purposes.
d. Investigations. Provide all documentation used for an investigation
to the CPM, as well as the Navy Criminal Investigative Service or the DOD
Inspector General.
e. Screenings. Perform screenings of all premium fuel purchases and
merchant codes indicated as miscellaneous, food products, or others that do
not look legitimate. The reviews shall also target the following critical
elements as indicators for detecting fraud, misuse, and abuse:
(1) Documentation.
(2) Photocopies instead of original documents.
(3) Missing documentation (receipts, required approvals, etc.).
(4) Obvious changes or whiting-out of information.
(5) Information that is backdated.
(6) Similar or identical signatures on receipts from different
vendors.
MCO 11240.106C
10 MAR 2019
9-7 Enclosure (2)
(7) Identical type or font on receipts from different vendors
indicating replication of bogus receipts on the same printer, cash register,
or typewriter.
(8) Serially numbered receipts from the same vendor but dates of
service/sales are months apart.
(9) Identical volumes of fuel consistently purchased however, the
distances driven differ on the dates of use.
(10) Volume of fuel purchased that exceeds tank capacity of the
vehicle for which fuel was purchased.
(11) Receipts indicating cash refund and amount charged exceed value
of fuel/authorized goods procured.
(12) Receipts for fuel and services from vendors away from local duty
area but no TDY orders requiring out of area purchase.
(13) Charges on holidays, weekends, or off duty hours.
(14) “Write-ups,” that is the addition of a zero to the volume or
dollar value of a receipt, or a digit to the left of a dollar value or
volume.
(15) Patterns of lost/stolen cards, returns, and credits.
(16) Patterns of disputes on a single card or by the same individual.
(17) Call or inquiry from government investigator, DOD auditor, or
official from vendor questioning authenticity of purchases.
(18) Multiple receipts for the same purchase of fuel.
(a) The person reviewing receipts notices that the government is
being billed more than once for the same identical purchase.
(b) The reviewer detects that two or more receipts are bills for
the same volume, date and time of purchase, or for multiple fill-ups within
too short of a time period or too short of a distance traveled for the
vehicle in question to have consumed the fuel.
f. Delinquency. An account is considered delinquent whenever the
invoice is not paid in full within 35 days of the statement billing date.
Establish internal controls to prevent delinquencies, as well as policies and
procedures to follow should delinquencies occur.
16. IOP. Develop written IOPs to manage and operate the local Fleet Card
Program. At a minimum, the IOPs shall establish local controls and/or
processes.
a. Key Program Personnel Identification. The CO of each activity
requiring the use of the fleet card shall establish a written criteria and
process for designating personnel, per reference (ap) who will perform as
APCs, AOs, certifying officials, and card users. In the event that an
activity participates with a public works center to provide transportation
MCO 11240.106C
10 MAR 2019
9-8 Enclosure (2)
needs, it shall establish written criteria and a process for designating a
transportation coordinator.
b. Card Set-up, Safeguarding, and Maintenance. Establish written
procedures for opening, safeguarding and maintaining fleet cards.
Applications are available on www.navsup.navy.mil/ccpmd under Fleet Card
Program>Bank Guidance>Forms. Ensure all requested information is accurate
and complete. Ensure unique personal identification numbers are assigned to
all accounts.
c. Check-out Procedures for Departing Personnel. Ensure that local
agency clearance and/or check-out procedures include the surrender of any
fleet cards by personnel to whom fleet cards were previously issued.
d. Lost or Stolen Cards. The card user shall report a lost/stolen card
to the APC immediately. The APC shall then notify the issuing bank.
e. Spend/Transaction Limits. All fleet cards are established with
default spend/transaction limits set by the issuing bank. The monthly dollar
amount is $1,000. The default number of daily transactions is no more than 3
in a 24-hour period. Each swipe of the card counts as a transaction. APCs
may temporarily raise the default limit up to $3000 to meet mission
requirements. It shall be lowered when the mission requirement has been met.
To increase the monthly dollar limit over $3000 the request shall be made to
the CPM in writing.
f. Card Expiration, Suspension, and Reinstatement. Only DESC, DON
CCPMD, or the designated APC may request that the issuing bank suspend
accounts.
g. Account Closures and Destruction. The APC shall ensure, to the
maximum extent practicable, that the issuing bank is notified at least 30
days (one billing cycle) prior to the projected date of any transfer,
retirement, or termination. The APC shall notify issuing bank no later than
60 days prior to the expiration date of any cards issued which are not to be
renewed and/or reissued. When vehicles are permanently taken out of service,
notify the issuing bank to cancel the vehicle card.
h. Training of Key Personnel. All APCs, AOs, certifying officials, and
card users shall receive initial, annual refresher training, and ethics
training.
i. Record Maintenance/Retention. APCs, AOs, and certifying officials
shall maintain personal POC information in the issuing bank database, e.g.
name, address, phone numbers, email address, hierarchy level, etc.
Additionally, the APC shall ensure that records on authorized drivers and
vehicles are established and maintained daily. Records will be retained per
reference (c).
(1) SOU. APCs shall maintain logs and signed copies of SOUs.
(2) Documentation. Written documentation, including special
approvals, shall be maintained as an audit trail. A Fleet Card Log shall be
established and maintained, IAW reference (ap).
MCO 11240.106C
10 MAR 2019
9-9 Enclosure (2)
(3) Card Inventory. All fleet cards are to be kept under lock and
key when not in use. Cards are to be properly inventoried semi-annually (at
a minimum).
(4) Property Log. Items purchased that meet the requirements of
accountable property shall be tracked.
(5) Use of Electronic Data Systems. It is the responsibility of the
APCs, AOs, certifying officials, and/or those who load obligations into the
financial accounting system to obtain access to applicable electronic systems
provided by the issuing bank.
(a) FAS. FAS provides visibility of bulk fuel assets and
transactions to services, commanders, vendors, and DESC.
(b) FAS Enterprise Server (FES). The FES is a web-based
environment that collects, routes, and reports transactions among bases,
contractors, DESC, Defense Finance and Accounting Service, and other
entities. This database should be used when posting obligations.
17. Disciplinary Guidelines. Memoranda on disciplinary guidelines can be
accessed on the DON CCPMD website, http://www.navsup.navy.mil/ccpmd and
reference (b).
a. Civilian Personnel. Civilian personnel penalty guidelines shall
address offenses with respect to fleet cards and shall indicate that the
penalty of removal from government service is an available maximum option per
reference (b). Components shall otherwise comply with all applicable law and
regulatory guidance in determining whether to impose disciplinary or adverse
action in any specific case.
b. Military Personnel. Military personnel who misuse, abuse, or commit
fraud with the fleet card shall be subject to actions available under the
UCMJ.
18. Training Requirements. The Fleet Card Program shall be supported with
role-based training for the AOs, certifying officials, APCs, and card users.
a. Prior to designation as a program participant via a letter of
delegation, all prospective APCs, AOs and certifying officials shall
successfully complete mandatory training in Navy policies and procedures, as
well as local IOP.
b. The initial training requirements mandate that potential program
participants take the appropriate role-based DON CCPMD training within 30
days of appointment.
c. Contact the Navy CPM with any questions.
d. Refresher training on current Navy policies and procedures and local
IOP is required at least every two years.
e. All APCs, AOs and certifying officials shall take the appropriate
role-based DON CCPMD training.
MCO 11240.106C
10 MAR 2019
9-10 Enclosure (2)
f. It is mandatory that APCs, AOs, and certifying officials receive
training from the issuing bank in order to use their electronic access
systems.
g. Commands shall comply with ethics training requirements established
in reference (aq). All ethics questions, including those pertaining to
training, should be directed to the DON Office of General Counsel.
Prospective and active program participants are required to possess training
certificates of completion for all mandatory Fleet Card Program training.
MCO 11240.106C
10 MAR 2019
10-1 Enclosure (2)
Chapter 10
Reporting Timelines
1. General Information. This chapter prescribes the reporting policies
required by HQMC and the guidelines for effective management of motor
vehicles among DOD components.
2. Objectives. The objective of this chapter is to convey the reporting
requirements associated with fleet management in order to ensure that the
Marine Corps adheres to DOD and federal standards.
3. Scope and Applicability. Cost accounting and management reporting
requirements contained in this chapter apply to all USMC activities that
operate Marine Corps-owned or leased motor vehicles.
4. Records and Reports
a. All Marine Corps activities shall utilize record keeping procedures
to ensure that all NTV data is tracked effectively, to include maintenance
costs, mileage, fuel use, and inventory. All fleet managers shall utilize a
FMIS that meets the requirements of DC I&L (LF), DOD, and reference (f), to
track this data. Each DOD component is required to meet the continuing
reporting requirements of the Office of Management and Budget (OMB), the
Department of Energy (DOE), and GSA, by extracting data from the basic
system.
b. Economic analyses as set forth in reference (ar) shall be used, where
applicable, to ensure the costs and benefits of all alternatives are
considered in arriving at investment and operating decisions.
5. Reporting Requirements. FAST is a web-based system that was developed by
the DOE and GSA as the official method for reporting. All federal agencies
shall report annually in the FAST system on conventional and AFV acquisitions
and inventory, alternative fuel consumption, petroleum consumption, and
mileage data. FAST reporting consists of the following:
a. Actual fleet data (10/01 – 12/15)
(1) Report of fleet date for the prior FY.
(2) Actual end of year inventory, actual acquisitions and disposals,
fleet mileage, fleet costs, and fleet fuel cost and consumption.
b. Forecast fleet data (10/01 – 03/15)
(1) Report current year and forecast for next two years to include
planned figures for vehicle acquisitions and disposals, fleet costs, and
budget submissions.
(2) Update to agency fleet management plan and VAM.
c. Energy Policy Act (EPAct) 2005, § 701 Waiver Requests (06/01 – 06/30)
(1) Waivers are for dual fuel vehicles that cannot use the
appropriate alternative fuel at least 95% of the time.
MCO 11240.106C
10 MAR 2019
10-2 Enclosure (2)
(2) Waivers apply to the future FY.
d. Energy Independence Security Act (EISA) 2007, §246 Fuel Center
Reporting (06/01 – 06 /30)
(1) Fuel output reporting is for all federally controlled (whether
government-owned and operated or contractor-operated) fueling centers that
support the Marine Corps.
(2) The reporting period is the prior FY.
e. VAM (Annually, as directed by MCICOM)
(1) Each USMC fleet activity, based on utilization analysis (see
Chapter 2, Paragraph 12b), reports to HQMC on future acquisition and disposal
plans.
(2) Report significant changes and modifications in agency mission,
regulatory requirements, and fleet policies.
6. Schedule of Reports. All Marine Corps activities that own, lease, or
otherwise control NTVs are required to submit, as necessary, some or all of
the below listed reports, IAW the accompanying timeline, Schedule of Reports
listed under Table 10-1.
7. Reporting Instructions. All Marine Corps activities shall use
https://fastweb.inl.gov in order to submit FAST reports.
a. All non-tactical, road-legal vehicles shall be reported in FAST.
More definitive guidance is identified on the FAST website and in federal
regulation.
b. Tactical vehicles are exempt from FAST reporting. More definitive
guidance is identified on the FAST website.
MCO 11240.106C
10 MAR 2019
10-3 Enclosure (2)
Report
Submission Period
Actual Fleet Data
10/01 – 12/15
Forecast Fleet Data
10/01 – 03/15
Energy Policy Act (EPAct) 2005, § 701
Waiver Requests
06/01 – 06/30
Energy Independence Security Act (EISA)
2007, §246 Fuel Center Reporting
06/01 – 06 /30
Vehicle Allocation Methodology (VAM)
Annually, as directed by
MCICOM
Table 10-1. --Schedule of Reports
MCO 11240.106C
10 MAR 2019
11-1 Enclosure (2)
Chapter 11
Use of Alternative Fuels and Vehicles
1. General Information
a. DC I&L (LF) strongly encourages the use of all types of alternative
fuels and alternative fueled vehicles, as applicable, to support the National
Strategy.
b. Marine Corps fleets shall acquire, through procurement or lease,
alternative fueled and hybrid electric vehicles; use alternative fuels;
reduce petroleum use in the Agency's NTV fleet; and prescribe for the
accounting of the vehicles, fuel types, fuel consumption, miles driven and
operating costs, according to references (w) and (as) through (bb).
c. The single fuel on the battlefield policy should not be used as a
mechanism to dissuade the use of alternative fuels in administrative motor
vehicles except when there is a compelling operational consideration such as:
commercial domestic suppliers cannot provide the alternative fuel or a
national emergency exists.
d. The Military Exchanges are encouraged to provide alternative fuel(s)
at locations where at least one of the following can be achieved: support to
the private sector (public) vehicles; support multiple federal agencies;
support military family alternative fueled vehicles; or support an
installation or activity fleet that is suited to maximize Military Exchange
support.
e. Marine Corps activities are encouraged to develop and test innovative
pollution prevention technologies at their facilities and installations.
Partnerships should be encouraged between industry, federal agencies,
government laboratories, academia, and others to assess and deploy innovative
environmental technologies.
f. Installations and activities should seek out opportunities to
coordinate and combine alternative fuel efforts and infrastructure with other
government entities, such as local government or other federal agencies.
Marine Corps activities should coordinate wherever possible with other
federal agencies or local government with alternative fuel infrastructure in
order to provide alternative fuel access to Marine Corps fleet vehicles.
2. Acquiring Alternative Fueled and Hybrid Electric Vehicles
a. The Marine Corps is required to meet the federal objectives for the
acquisition of AFVs, references (w) and (as) through (bb). The objectives
may be met through the acquisition of flex-fuel or dual-fueled AFVs; low
greenhouse gas-emitting vehicles; dedicated AFVs in LD, MD or heavy-duty
categories; or through the use of biodiesel fuel for up to 50% of the Marine
Corps’ EPAct AFV acquisition credits. AFV credits are not limited by region
like other federal fleet management regulations. For example, the
acquisition of an AFV for use OCONUS will count as a credit towards the
objective, even though its fuel use is not subject to federal petroleum
reduction mandates.
b. To meet the federal objectives, Marine Corps installations and
activities shall maximize the use of alternative fuels, as appropriate, in
MCO 11240.106C
10 MAR 2019
11-2 Enclosure (2)
order to accomplish both a reduction in petroleum use and an increase in
alternative fuel use. Other Marine Corps activities should adopt all
appropriate vehicle acquisition strategies to reduce petroleum and emissions,
either through efficiencies such as hybrid electric vehicles and downsizing
vehicles or through AFVs in locations that have access to alternative fuel.
c. USMC fleets are required to use the most cost-effective vehicle to
meet mission requirements. In order to meet requirements of reference (ba),
fleet managers shall acquire only low greenhouse gas emitting vehicles, as
defined by the Environmental Protection Agency. Where fleet managers can
provide alternative fuel infrastructure, Class I or II alternative fuel
sedans are the standard vehicle. Where fleet managers cannot ensure
alternative fuel utilization, Class I sub-compact sedans or hybrid electric
vehicles are the standard vehicles.
d. Hybrid electric vehicles are classified as alternative fueled
vehicles, and acquisition of these vehicles count toward meeting EPAct
requirements. Reference (ay) requires DOD Components to acquire hybrid
electric LD trucks beginning in FY 2005 in non-metropolitan statistical areas
or where vehicles are exempted from the 75% AFV acquisition requirement in
reference (az). Waivers are granted to all DOD components when the hybrid
electric vehicle by type and size is not offered by GSA. If these vehicles
are available through GSA, a request for waiver shall be submitted to DC I&L
(LF) stating the applicable reason and justification for the waiver IAW
guidelines of public law.
e. Fleet managers shall ensure that all dual-fueled vehicles utilize the
appropriate alternative fuel at least 95% of the time or IAW federal
standards. Where commercial fuel infrastructure is not adequate to meet this
requirement, fleet managers shall submit a waiver request to DC I&L (LF)
through the FAST Section 701 waiver request process in June.
3. Acquiring Access and Using Alternative Fuels
a. Installation commanders are encouraged to develop fueling
infrastructure to meet the needs of the AFV fleet and to work with non-
governmental commercial activities and state and local entities to develop
access to alternative fuels at refueling facilities outside the installation.
(1) If such a commercial station exists or is planned, agencies are
required to use the station if it is located within 5 miles or 15 minutes
from the vehicle’s garaged location. Locating alternative fuels for any
location can be done using the DOE Alternative Fuel Site Locator,
http://www.afdc.energy.gov/locator/stations/.
(2) USMC fleet managers should cluster their vehicles at activities
in such a manner as to encourage private sector investment in refueling sites
that offer alternative fuels.
(3) IAW reference (ba) all federal fueling centers shall establish
renewable fuel infrastructure.
b. Installations commands that find the most effective solution for
alternative fuel availability is to have a refueling site on the installation
should encourage that process by contacting DLA-Energy for guidance. DLA-
Energy is the primary and preferred source for contracts for most alternative
MCO 11240.106C
10 MAR 2019
11-3 Enclosure (2)
fuels. DLA-Energy is also the critical source of information on new,
upgraded, or converted facilities in support of alternative fuels.
c. Fleets that have alternative fueled vehicles and a nearby source to
refuel those vehicles shall use alternative fuel in those vehicles. Fleet
managers shall ensure that fuel keys are encoded properly so that operators
can only operate the appropriate fueling infrastructure.
d. Installation and activity fleet managers shall monitor and utilize
the DOE’s Fleet Sustainability Dashboard or Fleet DASH,
https://federalfleets.energy.gov/FleetDASH/. Fleet DASH provides detailed
analysis of fuel use, which enables leaders to identify missed opportunities
or operators that are not using alternative fuel when it is reasonably
available.
e. Drivers of alternative fueled vehicles, when engaged in itinerant
travel from home stations, are strongly encouraged to refuel at stations
offering the appropriate alternative fuel. Fleet managers shall ensure that
drivers are made aware of the alternative fuel site locator, which the DOE
has made available to mobile devices.
f. Installations and activities are encouraged to utilize, to the widest
degree, B20 in all commercial diesel-powered vehicles. The use of B20 helps
the Marine Corps meet federal energy mandates, as the biodiesel component of
B20 is a renewable fuel.
4. Reporting Requirements
a. USMC fleet managers shall report all AFV inventory, acquisitions,
disposals, maintenance costs, utilization, and fuel use in FAST.
b. Installations and activities shall annually report data through FAST,
IAW DC I&L (LF) guidance. The DOE, GSA, OMB, and Congress often evaluate and
investigate FAST and other fleet management reports. Installation and
activity fleet managers shall ensure that DC I&L (LF) has an appropriate POC
for FAST reporting at all times. DC I&L (LF) will provide regular updates on
FAST reporting requirements.
c. DC I&L (LF) will submit a written annual AFV report to the Deputy
Under Secretary of Defense (DUSD) (I&E) for transmittal to DOE and Congress,
as required by reference (bb). The report will summarize the Marine Corps’
yearly effort and strategy to meet the EPAct/Executive Order goals. DUSD
(I&E) will place the submitted annual reports onto the Defense Environmental
Information Exchange web site, http://www.denix.osd.mil/, and notify the
public that the report is posted via the Federal Register.
MCO 11240.106C
10 MAR 2019
A-1 Enclosure (2)
Appendix A
Officials Authorized Domicile-to-Duty Transportation
1. The Secretary of Defense.
2. The Deputy Secretary of Defense.
3. The Secretaries of the Military Departments.
4. The Chairman of the Joint Chiefs of Staff.
5. The Under Secretaries of Defense.
6. The Vice Chairman of the Joint Chiefs of Staff.
7. The Chiefs of Staff of the Army and Air Force, the CNO, and the CMC.
MCO 11240.106C
10 MAR 2019
B-1 Enclosure (2)
Appendix B
Guidance for Conducting Cost-Comparison Study
1. General
a. This appendix provides guidance for conducting the cost comparison
study required IAW reference (d).
b. Provisions of vehicle leases vary depending on whether a vehicle is
leased from the GSA or a commercial leasing firm, and on the types of
vehicles being leased. For this reason, the cost comparison should compare
the cost of acquiring, operating, and maintaining a DOD component-owned
vehicle, a GSA-leased vehicle, and a vehicle leased from a commercial source.
Procedures for determining aggregate monthly costs for each of these three
methods of vehicle support are outlined in paragraphs 2 through 4 below.
2. DOD Component-Owned Vehicles. The cost associated with this method of
vehicle support includes the following cost elements:
a. Acquisition cost expressed by a monthly amortization factor. This
factor can be determined by subtracting the residual value of the vehicle at
the end of its economic life from its acquisition price and dividing the
remainder by the number of months in its economic life. GSA has developed
standard amortization factors for different types of vehicles that can be
used for this cost element. Information on these factors can be obtained
from the GSA Fleet Management Center that services the installation or
activity or by writing the Office of Government-wide Policy:
General Services Administration
Office of Government-wide Policy
Federal Vehicle Policy Division (MTV)
1800 F Street, NW., Room G241
Washington, DC 20405
b. Direct and indirect costs associated with the operation and
maintenance of the vehicle. Included are fuel costs, cost for repair parts,
commercial repairs, supplies, and labor used in maintaining and/or repairing
a vehicle, and indirect overhead costs associated with vehicle support.
Historical records, to include SF 82 report data, should be used to identify
these costs, and these costs should be prorated on a monthly basis. If the
indirect overhead costs cannot be accurately identified, a factor of one-half
of the factor used by GSA per vehicle per month can be used to estimate these
indirect costs. The total GSA factor should not be used since some overhead
costs will continue to exist for the DOD component even if leasing is
pursued.
3. GSA-Leased Vehicles. The costs associated with this method of vehicle
support includes a standard monthly rate for each type of vehicle, and a
mileage charge that varies by vehicle type and GSA region. Rates and charges
can be obtained from the GSA Fleet Management Center (local) servicing the
installation or activity or from the GSA Fleet Management Division at the
location indicated in appendix B, paragraph 2a, above. Since GSA charges
normally include the cost of fuel, maintenance, and replacement, no
additional costs have to be included unless auxiliary equipment is requested.
In some cases, GSA uses a dry rate without fuel and/or maintenance.
MCO 11240.106C
10 MAR 2019
B-2 Enclosure (2)
4. Commercially Leased Vehicles. The provisions in commercially leased
contracts may vary. As a minimum, this method of vehicle support should
include monthly quoted lease charges plus any mileage charges that may be a
part of the lease rate. In addition, 4 percent of the total estimated
monthly lease charges should be included to account for the government's cost
of administering the lease contract. If fuel costs are not included in the
lease charge, these costs should be added. Any maintenance costs not
included in the leased costs should be added.
MCO 11240.106C
10 MAR 2019
C-1 Enclosure (2)
Appendix C
Abbreviations and Acronyms
1. AFV - Alternative Fuel Vehicle
2. AO - Accountable Official
3. APC - Agency Program Coordinator
4. APF - Appropriated Funds
5. APSR - Accountable Property System of Record
6. CAC - Common Access Card
7. CCPMD - Consolidated Card Program Management Division
8. CDL - Commercial Driver’s License
9. CM - Corrective Maintenance
10. CMC - Commandant of the Marine Corps
11. CMV - Commercial Motor Vehicle
12. CNO - Chief of Naval Operations
13. CO - Commanding Officer
14. CPM - Component Program Manager
15. DC I&L - Deputy Commandant, Installations and Logistics
16. DESC - Defense Energy Support Center
17. DLA - Defense Logistics Agency
18. DOD - Department of Defense
19. DOE - Department of Energy
20. DON - Department of the Navy
21. DRMO - Defense Reutilization and Marketing Office
22. DUSD – Deputy Under Secretary of Defense
23. EISA - Energy Independence Security Act
24. EPAct - Energy Policy Act
25. FAS – Fuels Automated System
26. FAST - Federal Automotive Statistical Tool
27. FES - FAS Enterprise Server
MCO 11240.106C
10 MAR 2019
C-2 Enclosure (2)
28. FMIS - Fleet Management Information System
29. FY - Fiscal Year
30. GSA - Government Services Administration
31. GVWR - Gross Vehicle Weight Rating
32. HAZMAT - Hazardous Materials
33. HL - Hierarchy Level
34. HQMC - Headquarters Marine Corps
35. IAW - In Accordance With
36. I-I - Inspector-Instructors
37. IOP - Internal Operating Procedures
38. LD - Light Duty
39. LF - Facilities Division
40. MARFORCOM - Marine Forces Command
41. MARFORPAC - Marine Forces Pacific
42. MARFORRES - Marine Forces Reserve
43. MCCS - Marine Corps Community Services
44. MCICOM - Marine Corps Installations Command
45. MD - Medium Duty
46. MHE - Material Handling Equipment
47. MOA - Modification of Allowance
48. MSS - Midsize Sedan
49. NAF - Non-Appropriated Fund
50. NAFI - Non-Appropriated Fund Instrumentality
51. NTV - Non-Tactical Vehicle
52. OEM - Original Equipment Manufacturer
53. OMB - Office of Management and Budget
54. PEB - Pre-Expended Bin
55. PII - Personally Identifiable Information
56. PM - Preventative Maintenance
MCO 11240.106C
10 MAR 2019
C-3 Enclosure (2)
57. PMC - Procurement Marine Corps
58. POC - Point of Contact
59. POD - Permissible Operating Distance
60. POV - Privately Owned Vehicle
61. PPL - Prioritized Procurement List
62. PPM - Personal Property Managers
63. SM - Scheduled Maintenance
64. SOP - Standard Operating Procedures
65. SOS - Special Operating Stocks
66. SOU – Statement of Understanding
67. SWRFT – Southwest Regional Fleet Transportation
68. TAD - Temporary Additional Duty
69. TDY - Temporary Duty
70. T/E - Table of Equipment
71. TMDE - Test, Measurement, and Diagnostic, Equipment
72. UCMJ - Uniform Code of Military Justice
73. USMC - United States Marine Corps
74. VAM - Vehicle Allocation Methodology
75. VLP - Vehicle Lease Program
76. WAWF - Wide Area Work-Flow
77. WHE – Weight Handling Equipment
MCO 11240.106C
10 MAR 2019
D-1 Enclosure (2)
Appendix D
Fair Wear and Tear Determination Guide
1. Vehicle Accessories
a. All standard equipment, together with nonstandard or ‘customized’
equipment originally supplied, shall be returned at the end of the contract
period.
b. Accessories such as radios or car telephones that have been installed
shall be removed prior to turn in. Any holes or damage shall be repaired.
c. Stickers, labels, signs, or markings affixed to the bodywork or glass
of the vehicle shall be removed. Any damage created by the removal will be
charged to the user. These items should never be painted directly onto the
vehicle.
d. A full set of keys will be available. If the locking system is
remote, the appropriate key fobs should be available and functioning. The
return of the master key, which controls the vehicle’s engine management
system, is mandatory.
e. If the vehicle was originally supplied with a security system, this
should be intact and fully operational, including any key or key fob
necessary for operation. Any additional, non-standard security system should
be installed according to a recognized standard.
2. Vehicle Exterior
a. All exterior damage shall be repaired as and when it occurs. All
work should be completed to a professional standard, with any applicable
anti-corrosion guarantees taken into consideration.
b. Obvious evidence of repair such as color mismatch or misalignment
between panels is unacceptable.
c. Minor dents (up to 1/8 inch in circumference) are acceptable as long
as the paint surface has not been penetrated so that bare metal is visible or
corrosion has set in.
d. If multiple dents occur or a single panel, no matter how small,
generally the panel should be repaired or replaced.
e. Small areas of stone chipping, door edge chipping and light scratches
(up to 1/2 inch in length) are acceptable, relative to the vehicle’s age and
mileage, as long as they have not penetrated through to the base metal and
caused corrosion.
f. If stone chippings have penetrated through the metal, suitable
touching up should be carried out immediately to prevent further paint
deterioration.
g. Exterior paintwork should be free from major abrasions (more than 1/2
inch in length) such as paint damage caused by continual use of automatic car
washing, and have good gloss and color.
MCO 11240.106C
10 MAR 2019
D-2 Enclosure (2)
h. Color mismatch between body panels or poorly fitting panels are
unacceptable.
i. All repairs to the bodywork shall meet corrosion control standards as
set by the manufacturer.
j. A limited amount of scuffing and score marks are acceptable on the
bumper and rubber molding strips provided the section/strips are not broken,
cracked, or deformed.
3. Window Glass
a. Cracks or damage within the driver’s sight line are prohibited and
require windshield replacement.
b. Relatively minor repairs using resin impregnation is acceptable.
c. Light scratches and minor chipping around the periphery of the
windshield are acceptable.
d. The windshield shall be able to pass a roadworthy inspection.
4. Lights, Glass, and Lens
a. All lights shall be operational.
b. Minor scuff marks or scratches are acceptable, but holes or cracks in
the glass, plastic covers, or light units are not acceptable.
5. Vehicle Interior
a. The vehicle interior should be clean and tidy with no visible burns,
tears, or permanent staining to the seats, headliner, or carpets.
b. Wear and soiling through normal use is acceptable, however, loose or
separated stitching should be repaired.
c. Luggage and cargo area surface scoring and light blemishes that
reflect normal use are acceptable, however floor coverings and surrounding
trim panels should not be torn or split.
d. A reasonable amount of scuffing to the door and luggage area treads
and sills is acceptable, provided paintwork has not been damaged down to bare
metal and aperture seals are not torn.
e. All original controls shall be intact and operate correctly. If
replacing controls has been necessary, equipment of a similar value and
specification, preferably of the same manufacturer as the original, should be
installed.
f. All odometer alterations shall be reported. Unauthorized odometer
changes are unacceptable.
g. Normal wear will cause a certain amount of damage and splits to
rubber door and other seals, but any evidence of neglect or misuse is
unacceptable.
MCO 11240.106C
10 MAR 2019
D-3 Enclosure (2)
6. Vehicle Underside
a. Underside minor dents and deformation, such as stone damage, is
acceptable as long as it has not caused major corrosion.
b. Any suspected large impact damage should be investigated and dealt
with professionally. This is considered significant damage or distortion to
chassis and is not acceptable.
7. Exhaust System
a. The system should be undamaged, properly suspended, and in efficient
working order, with no gas leaks or evidence of blowing from the exhaust
system joints.
b. The exhaust system should be in a condition to meet motor vehicle
industry standards in all aspects, particularly if fitted with a catalytic
converter.
8. Wheels and Wheel Trim
a. Dents or damage to the rim or main body of the wheels are not
acceptable
b. All wheel trim shall be intact with no more than minor scuffing.
c. If mud flaps are standard equipment, they shall be intact and
properly attached.
d. The spare wheel, jack, and appropriate wheel tools shall be stowed
properly and in good working order.
e. All tires, including the spare, shall meet Department of
Transportation requirements and comply with the vehicle manufacturer’s
recommendations of tire type, size, and speed rating.
f. There should be no obvious damage to sidewalls or tread caused by
‘curbing’ or other heavy misuse.
9. Mechanical Condition
a. Regular servicing and maintenance through an authorized repair
facility and IAW the vehicle manufacturer’s servicing programs should keep
the vehicle in sound mechanical condition.
b. The following examples are conditions usually caused by vehicle
neglect or misuse and are not regarded as fair wear and tear.
(1) Grooved brake discs caused by metal-to-metal contact.
(2) Engine seizure due to running the vehicle with insufficient
coolant, lubrication oil, and/or with other broken internal components.
(3) Transmission slipping, erratic gear changing, clutch slipping,
noisy transmission, or ineffective synchromesh.
