Last updated February 2024
SAMPLE EXECUTIVE SERVICE OFFER LETTER
(Add Letterhead)
Date
Candidate’s Name
Address
City, State Zip
Dear Candidate’s Name:
This letter serves as an offer of employment to you for the Executive Service position # Number,
Class/Position Title over the Department/Division Name. Upon acceptance, your anticipated
start date will be 00/00/0000. Your annual salary of $_____________, will be paid at a bi-weekly
rate of $__________. This position reports to______________________, and serves at the
pleasure of the President. Your job duties and responsibilities have been discussed with you,
and may include other duties assigned by the President. Your appointment is not official until a
Florida State University Executive Service Employment Contract has been properly executed.
This offer is contingent upon you providing Florida State University with required
documentation of employability and upon approval to work following successful completion of
all university and statutorily required screenings, which may include a criminal history
background check. Additionally, this offer is subject to the Constitution and laws of the State of
Florida and the United States, the regulations of the University and the Florida Board of
Governors.
The position you are being offered meets the criteria for exemption from the provisions of the
Fair Labor Standards Act (FLSA Exempt); thus, you will not be eligible to receive overtime
compensation.
You are advised that under Florida law, direct deposit of salary warrants by electronic funds
transfer (EFT) is mandatory as a condition of employment for all new employees. Your
acceptance of this offer commits you to complete the authorization form which will be
provided. New Employee Orientation must be completed within 30 days of the start of your
employment.
Please signify your acceptance of this offer by signing in the designated place and returning to:
Return name and address
If you have any questions, please call me at 000-000-0000.
Sincerely,
________________________________________
University President, Vice President, or Associate Vice President (as applicable)
I accept this offer.
Last updated February 2024
______________________________ ___________
Candidate’s Signature Date
Offer Letter Tips for Hiring Departments:
• Executive Service appointments are normally at 1.0 FTE, but may not be less than 0.5 FTE. If
being appointed at less than 1.0 FTE, indicate FTE and hours per week in the offer letter.
• If the Executive Service appointment will be in Visiting, Acting, or Provisional status, that will
need to be indicated in the offer letter with the appropriate end date.
• Include any post-hire requirements, such as certification, licensure, etc. and deadlines to
obtain them (as applicable) in the offer letter.
• If moving expenses have been approved, outline the terms agreed upon in the offer letter,
(i.e., “Payment of moving expenses have been approved, not to exceed $__________. All
employer-provided moving expenses are taxable income to the employee and the taxes will
be deducted from your biweekly paycheck over three pay periods. Employees receiving
payment of moving expenses must commit to work for the University for no less than the
agreed upon contracted year in continuous pay status. If you voluntarily terminate
employment with the department before 6 months, you must return the full amount of the
moving expenses to the University before the termination date. Voluntary termination after
6 months and before 1 year of employment will require 50% to be returned to the
University. ”).
• If a Sign-On Bonus has been approved, the offer letter should include the terms agreed upon
and required payback if the employee voluntarily terminates from the University (before 6
months full amount to be paid back before termination date; after 6 months/before 1 year
50%). Reference the Sign-On Bonus Form for specifics to be included.
