San Francisco State University
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Permission Number
Worksheet
What Is The Permission
Number Worksheet?
Now instructors will have the ability to check
prerequisites before assigning and emailing students
permission numbers all online through Class Services
on the Gateway.
Features
Why Use The Permission Number Worksheet
Assign and Email Permission Numbers
Now instructors will have the ability to assign and email students permission with a simple select of a button.
Main Feature
Review Prerequisites
Instructors will be able to review prerequisites for a set of potential
students before the instructor decides which of those students they would
like to assign permission numbers to.
Additional Features
Take Your Time
Instructors can add potential students to
their Permission Number worksheet and
come back later to do prerequisite checking
and assign permission numbers.
Additional Features
Basic Academic Information At Your Fingertips
The Permission Number Worksheet shows basic academic
information about the student including primary major
Additional Features
Status of Assigned Permission Numbers
Instructors can see who used the permission number and the
status of the permission number
Additional Features
Ability to save the Worksheet to Excel or Print
Additional Features
Ability to sort the Worksheet by any column heading
Freeform search box for the Worksheet in case you have large
set of students to review
Ability to view Permission Number Worksheets from previous
semesters
Convenience of vetting potential students in the same location
as the Prerequisite Roster
Access
Where Is The Permission Number Worksheet
1. Open Prerequisite Roster
Login to SFSU Gateway by selecting the “SF State Gateway / MySFSU” link on the login page:
http://www.sfsu.edu/login.htm
Once the SFSU Gateway opens, select the “Class Services” link
On the Class Services page, you want to access Prerequisite Roster by selecting the term and year then select the
“Go” button
2. Open Permission Number
Next search or navigate to the class that you want to assess students for Permission Number assignment, select the
Permission Number button in the far right column labeled “Action”
The Worksheet
How to Use The Permission Number Worksheet
Adding Students to the Worksheet
When you add students to the
worksheet, they will remain there so
that you can choose to return to the
worksheet later to assign permission
numbers or you can assign right
away. Decision is yours!
There are 2 options to add students to the Permission Number Worksheet
• By Student ID or email
• Select students from the Waitlist
Adding Students to the Worksheet
Use the dropdown menu to select individuals from the waitlist or select the option to add “All Students on Waitlist”.
Select the button “Add to List”
By Waitlist
Adding Students to the Worksheet
Enter Student ID or student SFSU email. You can add more than one student at a time. After you have
entered information for all students you want to add to the worksheet, then Select the button “Add to List”
By Student ID or Email
Checking Prerequisites
This is an optional step in case you want to check which students have or have not met a specific prerequisite
before deciding to assign a permission number to a student.
Add a prerequisite course by entering course ID & catalog number and then select the “Add Test” button
By Course
Checking Prerequisites
This is an optional step in case you want to check which students have or have not met a specific prerequisite
before deciding to assign a permission number to a student.
Add a prerequisite test by using the dropdown and then select the “Add Test” button
By Test
Checking Prerequisites
You can also check multiple prerequisites:
Multiple Prerequisites
Assigning and Emailing Permission Numbers
When ready to assign permission number to a student, select the Assign button
Once you have selected the Assign button, an email with the permission number will be sent to the student’s SF
State email.
Note: You also have the option of reassigning different permission number to the same student if the student used
the first permission number to successfully enroll and then dropped the class OR if the permission number was
used by another student
Assigning
Assigning and Emailing Permission Numbers
Sample of the email that gets sent to the student when you press the Assign button
Email Example
Status of Permission Numbers
When a permission number is used, you will be able to see the first name and last name initial of the person who
used it in the far left column space
In the example below,
After Permission Number is Used
Status of Permission Numbers
The example below illustrates how it will look if a permission number was used to enroll a student that was not
assigned the permission number by the instructor.
• The instructor has the option to assign new permission number to Edmark, if deemed appropriate.
• The instructor can additionally decide whether or not to “instructor drop” Joey, if deemed appropriate.
Permission Number Used By a Different Student
Questions & Feedback
The Permission Number Worksheet
Problems or Questions?
If you run into any issues or have questions about behavior, please contact our Help Desk for assistance by
submitting a ticket by emailing [email protected]
Give Feedback
Please let us know what you think of the Permission Number Worksheet, what you like and what you wish was
better. You can find a link for a feedback survey at the bottom of the Permission Number Worksheet:
