GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
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The Governing Body is responsible for the tasks detailed in this document and has the authority to delegate some of these to a Committee or an individual, including the
Headteacher. Once completed this document will negate the need for exhaustive terms of reference for each of your Committees. It should be reviewed and approved
by the GB annually.
COMMITTEE PROCEDURES
Quorum - for each Committee will be 3 Governors.
Meetings - to meet as often as is necessary to fulfill its responsibilities and at least once a term.
Attendance - any Governor to be able to attend meetings of any Committee (except confidential Panel hearings) subject to non-members having no right to vote.
Chair - each Committee to elect a Chair or the Governing Body to appoint a Chair for each Committee annually
Voting - where necessary, the Chair shall have a casting vote in reaching decisions.
Urgent Decisions - in the event of a need to make genuinely urgent decisions between meetings on matters falling within the remit of the Committee, the Chair of Governors in
consultation with the Chair of the Committee will take appropriate action on behalf of the Committee. The decision taken and the reasons for urgency will be explained fully at the next
meeting of the Governing Body and minuted accordingly.
TASK
DO NOT
DELEGATE
THE GOVERNING BODY DECIDES TO
DELEGATE THEIR TASK TO:
COMMENTS
GUIDANCE
HEAD
COMMITTEE
Agreeing Aims and Vision of School
Cannot be
delegated
Governors should review these on a
regular basis and consult with other
stakeholders
Parental Engagement and
Community Leadership
Governing Bodies should ensure that
they are regularly communicating
with parents and carers and that
parental engagement informs
strategic decision making.
SEF – To consider & validate the
School’s judgements
With reference to the Ofsted
Framework School Inspection
Handbook, Section 5 Descriptors.
Consider & agree the School
Development/Improvement Plan
Monitor the implementation of the
School Development/Improvement
Plan
To consider progress on the School
Improvement Plan priorities and
evaluate impact.
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
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Complaints Policy: Consideration of
Complaint against the School or
Curriculum – establish Policy &
implement
Stage 1 only
Complaints
Panel
The Law requires that the procedure
is published on-line
Agree any organisational changes,
including converting to Academy
status
TASK
DO NOT
DELEGATE
THE GOVERNING BODY DECIDES TO
DELEGATE THEIR TASK TO:
COMMENTS
GUIDANCE
HEAD
COMMITTEE
To agree any collaboration
arrangements with other Governing
Bodies or formal Federation
Two or more governing bodies (including FE bodies)
can arrange for any of their functions to be carried out
jointly or to be delegated to a joint committee.
Governor Appointments
Governing Bodies can now determine the length of
the term of office for an elected or appointed
Governor.
The Governor Appointment Panel should establish
the selection criteria to inform each governor
appointment
Ensure Governors apply for DBS
checks within 21 days of
appointment/election
Governing Body to agree
arrangements – may wish to include
in School’s Policy
School’s Website– ensure required
information is available on the
Website.
Schools must publish specified
information on a website – The
School Information
(England)(Amendment) Regulations
2012 as amended 2018
“Getting Information about Schools”
site Governance Information – to
update as required
Site includes a governance section &
schools are strongly encouraged to
update site through existing access
channels within schools.
Appoint a professional Clerk to the
Governors, and Headteachers cannot
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
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Governing Body and Committees
be appointed as a Clerk to the
Governing Body
Committees
Establish Committees
Agree membership of
Committees including Associate
Members
Appoint or agree election of
Chairs/Vice-Chair to the
Committees
Agree Committee terms of
reference (if appropriate)
Agree the length of the
Associate Members term of
office (Between 1 and 4 years)
Cannot be
delegated
Including: Pupil Discipline, Staff
Dismissal, Performance
Management Panel, Admissions
(for VA)
No restrictions on who can be
chair
This document could act as
terms of reference
The Headteacher cannot act as
Clerk
Appoint Governors with individual
responsibilities/Subject Governors &
agree programme of visits etc
Visits should review evidence in
order to validate Action taken in
response to key priority areas and/or
Ofsted action points for the school.
Agree programme of meetings for
year
TASK
DO NOT
DELEGATE
THE GOVERNING BODY DECIDES TO
DELEGATE THEIR TASK TO:
COMMENTS
GUIDANCE
HEAD
COMMITTEE
Agree targets for the year and/or an
annual work plan
Establish a Code of Conduct for
Governors
DfE recommends that Governing Bodies maintain a
Code of Conduct which sets out the ethos of
professionalism and high expectations of the governor
role
Agree a Governors Visit Policy
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
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Community Schools – comment on
the LA’s Admissions Policy
School Session Times
There are no nationally prescribed procedures – but the
Government expects schools to have regard to the
views of parents, pupils and staff & manage change
reasonably.
Establish Induction programme for
new Governors
Freedom of Information (FOI)
To ensure that the School
complies with the Freedom of
Information Act
To agree the FOI Publication
Scheme & access policy
GB should
delegate day
to day
responsibilit
y for FOI to
HT
Ensure School is complaint with new
General Data Protection Regulations
Including
produce Data Protection Policy
and Privacy Notice (if required)
appoint a Data Protection
Officer
ensure staff are trained
Voluntary Aided/Foundation Schools
– to agree school term and holiday
dates
Maintained schools must open for at
least 380 sessions in a school year
(190 days)
Annual governance statement
It is good practice for a Governing Body to publish an
annual governance statement to explain how it has
fulfilled its responsibilities, particularly in relation to its
core functions
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
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Register of Business Interests
The Governing Body should publish on the School’s
Website its register of Business Interests including
governorship in other educational establishments and
set out any relationships between Governors and any
members of Staff (see also Governance Handbook) &
attendance at meetings.
Monitor Pupil Exclusion data
Headteachers must publish the number of exclusions,
the reasons for and the length of each exclusion
Governing Bodies of maintained schools
produce a written statement of general
principles
Should be published on line
Monitor racial, bullying and any
safeguarding incidents
termly report
Information usually provided via the Headteacher’s
report
School Uniform – to decide whether
there should be a school uniform or
other rules relating to appearance
and what they should be
schools should give priority to the cost of a uniform
and ensure that it is affordable & does not act as a
barrier to parents when choosing a school
Pupil Voice - governing bodies are
required to consult with pupils
about matters that affect them.
SEND
agree & monitor
implementation of SEN Policy;
designate a member of staff as
having responsibility for
co-ordinating the provision for
pupils with SEND
report each year to parents on
their policy for pupils with
SEND and ensure the SEND
Information Report is available
on the School’s Website
ensure that special needs
Agree Policy
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
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defined in a pupil’s Statement or
Education Health and Care Plan
are met
Pupil Well Being
The Education and Inspections Act
2006 places a duty on Governing
Bodies of maintained schools to
promote well-being.
Child Protection
- agree Child Protection Policy;
- review annually
- monitor implementation of
policy/procedures, including Single
Central Register
Agree the composition of the
staffing establishment
Appointment of Headteacher &
Deputy Headteacher
Final Decision
Cannot be
delegated
Appointment
Panel
Governing Body must make final decision at a formal
meeting of the Governing Body, but should establish a
Panel to undertake the appointment process. LA
recommends 3 or 5 members.
Appointment of Staff
GB need to specify level of Governor involvement &
delegation to the Headteacher.
Authority to establish acting or
temporary appointments
Undertake
Headteacher’s Performance
Review;
review & determine Head’s
salary backdated to September
Performance
Management
Panel
A statutory Panel of 2 or 3 governors. An external
Adviser must be appointed to help with the review.
Schools with religious character: If the Panel has two
members, a minimum of one must be a Foundation
Governor, if the Panel has three members, a minimum
of two must be Foundation Governors)
Consider recommendation of PM Panel
Threshold Applications
GB is required to delegate the receipt and assessment
of applications to the Headteacher
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
7
Ensure pupils receive free school
meals where appropriate
Promoting British Values
to have due regard to the prevent duty including
assessing risk of children being drawn into
terrorism, working in partnership with the local
Safeguarding Children’s Board
ensuring that all staff have had access to Prevent
training
reviewing IT Policies and providing safe environment
on line.
Health and Safety Policy
To be signed by the Chair and ratified by GB
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
8
CURRICULUM AND STAFFING COMMITTEE
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
9
STANDARDS, TARGETS & CURRICULUM
TASK
DO NOT
DELEGATE
THE GOVERNING BODY DECIDES TO
DELEGATE THEIR TASK TO:
COMMENTS
GUIDANCE
HEAD
COMMITTEE
To agree a single Equalities
Policy/Scheme and Action Plan and
review regularly
Ensure equality objectives are
published, including how they will
be achieved
Curriculum &
Staffing
Governing bodies should make sure that their school
complies with all aspects of discrimination law
Extended Schools Initiative - to
consider offering activities out of
teaching hours to benefit pupils and
the community
Curriculum &
Staffing
Ensure relevant assessment
arrangements are implemented
underpinned by the Common
Inspection Framework
Review public examination/
SATs results
Curriculum &
Staffing
The Governing Body should reassure itself that
- relevant assessment arrangements are implemented
- that mandatory data collections and statistical
returns requested by the Secretary of State are given
to the relevant timescales and security standards
- where necessary baseline assessments are
undertaken on admission to the School.
RAISEonline has been replaced with Analyse School
Performance.
Monitoring implementation of the
National Curriculum
Curriculum &
Staffing
Governing Bodies should reassure themselves that
enough teaching time is provided for pupils to cover
the national curriculum and other statutory
requirements
Ensure that the curriculum is
balanced and broadly based
Curriculum &
Staffing
Governors have a key role in
monitoring the overall effectiveness
of the curriculum & knowing how it
contributes to raising standards in
the school
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
10
Promote the cultural development
of pupils through spiritual, moral,
cultural, mental and physical
development educational
requirements
Curriculum &
Staffing
Sex and Relationship Education
Primary –
To agree a Relationships Education
Policy and/or RSE Policy
Curriculum &
Staffing
It is compulsory from September
2020 for primary schools to teach
relationships education and for
secondary schools to teach
relationships and sex education.
It is compulsory for all state funded
schools to teach health education.
Schools must consult parents in
developing and reviewing their
policy. The Policy should meet the
needs of pupils and parents and
reflects the community they serve.
The Policy should be made available
to parents and others and
published on School website.
Agree arrangements for Collective
Worship
Headteacher & Governing Body have
responsibility for ensuring that all pupils take part
in a daily act of collective worship
VA – Governing Body is responsible for the
content of CW and denominational RE is
inspected approx. every 5 years
Ensure that Religious Education
requirements are met
Curriculum &
Staffing
Maintained schools without a religious character
should follow their locally agreed syllabus
Ensure statutory policies are in
place and monitor School Policies
Both Committees
May wish to set up a rolling
programme to review policies
Pupil Records
ensure Pupil records are kept
according to regulations
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
11
ensure that parents & others
have required access
Nutritional Standards – ensure
lunches provided meet national
nutritional standards.
Looked After Children
– appoint a designated person to
promote educational
achievement of LAC
– to ensure the School supports
the educational attainment of
LAC
The Governing Body must ensure:
the designated teacher
undertakes appropriate training
it considers an annual report
from the designated teacher
and acts on any issues raised
Pay Policy
Agree and regularly review the
Pay Policy
Agree points/allowances in line
with Pay Policy
Consider any appeal submitted
by member of staff in relation
to a decision regarding his/her
salary
Pay
Committee
Appraisal
agree Appraisal/Performance
Management Policy;
review Policy regularly
ensure that the Policy is being
implemented effectively and
fairly
Curriculum &
Staffing
Pupil Premium
– to monitor the effective use and
impact of pupil premium funding
- ensure Pupil Premium Strategy
Governing bodies should ensure
Pupil Premium funding is spent on
improving attainment of eligible
pupils
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
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published on website
Ensure that there are policies in
place designed to promote good
behavior & discipline. Agree and
review Discipline/Behaviour Policy,
including
Anti-Bullying Policy;
Misuse of Drugs Policy;
the school’s approach to
the use of reasonable
force.
Agree procedures and produce a
written policy for dealing with
children with medical needs
Curriculum &
Staffing
Model policy available from SEN
Services
Agree, review & implement
Grievance Procedures
Need an initial and appeal panels
Agree, review & implement
Disciplinary/Capability
Procedures
Staffing Regulations recommend that the Governing
Body delegate to the Headteacher decisions on all
initial staff Disciplinary/capability decisions, up to and
including dismissal. The Governing Body would only
become involved at the appeal stage There is no
delegated authority for a committee or panel where
an associate member who is a staff or pupil , is in
attendance
Agree and review as necessary a
staff Whistle-Blowing Policy
The Governing Body should agree one or more
members of the school’s staff and of the governing
body to whom staff can report concerns.
Allegations against staff &
volunteers – to ensure that
effective support is provided for
anyone facing an allegation
GB should make sure that a senior member of
leadership team is designated to take lead
responsibility for dealing with safeguarding issues.
Safer Recruitment – to ensure that
Safer Recruitment Procedures are
applied
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
13
FINANCE AND PREMISES COMMITTEE
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
14
FINANCIAL ISSUES
TASK
DO NOT
DELEGATE
THE GOVERNING BODY DECIDES
TO DELEGATE THEIR TASK TO:
GUIDANCE
HEAD
COMMITTEE
INDIVIDUAL
GOVERNOR
Governors’ Allowance Scheme –
establish and implement
Finance &
Premises
The Governing Body should decide whether
they will pay expenses and if so develop a policy
Agree School Budget, ensuring that
it is in line with School Plan
3 year
expenditure
plan to be
approved
Finance &
Premises
This cannot be delegated to an individual.
The LA Scheme for Financing Schools
states that the school’s formal three year
expenditure plan must be approved by the
Governing Body.
Undertake regular & required
monitoring of the Budget
Finance &
Premises
Chair of Finance
Governor with finance expertise
should build a relationship and act as a
link between the Governing Body and
SBM/Office Manager/Finance Officer.
Schools Financial Value Standard –
to consider and complete online an
annual basis
Finance &
Premises
Chair of
Finance
Audit Services recommend that the SFVS is completed by
a working group/Committee and referred to the
Governing Body for ratification
Waivers of Contract Procedure
Rules
Finance &
Premises
Chair of
Finance
Ensure the GB ratifies any waivers approved by the
Finance Committee.
Best Value - ensure expenditure
reflects principles of best practice
Finance &
Premises
Consider renewal of Service Level
Agreements
Finance &
Premises
Taking into consideration
principles of Best Value
agreed budget
Council’s Contract Procedure
Rules
Monitor value and quality of
contracts
Finance &
Premises
Taking into consideration principles of
Best Value
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
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Consider renewal of contracts
Finance &
Premises
Taking into consideration
principles of Best Value
agreed budget
Council’s Contract Procedure
Rules
Agree School’s Scheme of Financial
Delegation – on an annual basis
Finance &
Premises
Including confirmation that the School
adheres to the LA’s Finance Manual
and procedures
FINANCIAL & RESOURCE ISSUES
TASK
DO NOT
DELEGATE
THE GOVERNING BODY DECIDES
TO DELEGATE THEIR TASK TO:
GUIDANCE
HEAD
COMMITTEE
INDIVIDUAL
GOVERNOR
Lettings – review and agree the
Letting Policy and income scales on
an annual basis
Finance &
Premises
Debt Policy - review annually
Finance &
Premises
Agree and review School Charging
and Remissions Policy regularly
This sets charges and remissions for
School activities – it must meet
requirements as detailed under
Sections 449-462 Education Act 1996
Approval of expenditure over the
Headteacher’s delegated limit
Finance &
Premises
This should be detailed in the School’s
Scheme of Financial Delegation as
agreed by the Governing Body
Health and Safety Policy
adhere to the LA’s Policy
Finance &
Premises
Health and Safety Inspections
- undertake regularly & ensure
necessary remedial action carried
out
- ensure annual risk assessments
carried out to ensure fire
precautions are in place
Finance &
Premises
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
16
Health and Safety annual Audit
Finance &
Premises
Produce & monitor Premises
Development Plan
Finance &
Premises
Monitor physical upkeep of the
School & ensure necessary repairs,
maintenance, decoration etc are
met
Finance &
Premises
To ensure school is secure
Finance &
Premises
Agree contracts for premises work
Finance &
Premises
Ensure that the School environment
is conducive to learning
Finance &
Premises
Manage Lettings & review Lettings
charges & Policy annually
Finance &
Premises
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
17
Pupil Premium
– to monitor the effective use and
impact of pupil premium funding
- ensure Pupil Premium Strategy
published on website
Governing bodies should ensure
Pupil Premium funding is spent on
improving attainment of eligible
pupils
PE and Sport Premium funding –
consider its use and publish
information on the website
Both Committees
Publish on websites the amount of
PE and sport premium received;
how it has been spent (or will be
spent); what impact has seen on
pupils’ PE and sport participation
and attainment and how the
improvements will be sustainable in
the future.
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
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PUPIL DISCIPLINE COMMITTEE
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
19
PUPIL
TASK
DO NOT
DELEGATE
THE GOVERNING BODY DECIDES TO
DELEGATE THEIR TASK TO:
COMMENTS
GUIDANCE
HEAD
COMMITTEE
Pupil Exclusion Hearings – review
the HT decision to exclude a pupil,
where appropriate
Pupil
Committee
Recommend to establish Pupil
Discipline Committee – This must
have a minimum of 3 members
Ensure pupils receive full-time
education from the 6
th
day of an
exclusion
Pupil
Committee
GOVERNING BODY OF SUFFOLKS PRIMARY SCHOOL
ORGANISATIONAL ARRANGEMENTS 2019-2020
Scheme of Delegation
Reviewed & agreed at the Governing Body meeting on 18 September 2019
governor support service
- helping governors make a difference -
20